Site Inspection

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

Slips, Trips and Falls

• Are walkways free from obstruction?

  Yes

  No

  N/A

• Are workstations free from clutter and obstruction?

  Yes

  No

  N/A

• Is there a clear flow through production that promotes safe movement around our site?

  Yes

  No

  N/A

Security

• Are all people (colleagues, visitors and contractors) attending site signing in correctly?

  Yes

  No

  N/A

• Are all people attending site wearing photo ID badges and correct lanyards?

  Yes

  No

  N/A

• Have you observed any photo ID badges left unattended?

  Yes

  No

  N/A

• Are visitors escorted onsite at all times?

  Yes

  No

  N/A

• Are there 'No Mobile Phone & Recording Devices' signage clearly visible at the entrance to all the different production areas?

  Yes

  No

  N/A

• Is there compliance of the mobile phone policy witnessed? Please check that there are no personal phones in production areas

  Yes

  No

  N/A

• Are all authorised access controlled doors securely closed?

  Yes

  No

  N/A

• Is there evidence of people tailgating at controlled access points that require card entry?

  Yes

  No

  N/A

• Is there evidence of confidential waste in the general waste bins? Please check waste bins in production and office areas?

  Yes

  No

  N/A

• Are periodic checks conducted to ensure compliance with clear desk and workstation security policies?

  Yes

  No

  N/A

• Are all unattended computers locked in office areas?

  Yes

  No

  N/A

• Are all confidential waste bins locked securely?

  Yes

  No

  N/A

• Are Information Security posters clearly visible? Please provide photo evidence of each poster observed and location

  Yes

  No

  N/A

• Are roller shutter doors manned by 2 colleagues when they are up?

  Yes

  No

  N/A

• Are all CCTV cameras operational?

  Yes

  No

  N/A

• Are the CCTV camera times the same as computer time?

  Yes

  No

  N/A

• Please confirm that the site has sufficient visitor and contractor lanyards available for use?

  Yes

  No

  N/A

Quality

• Are all printed materials inspected for clarity, colour consistency, and alignment?

  Yes

  No

  N/A

• Are paper stocks stored in climate-controlled areas to prevent warping or degradation?

  Yes

  No

  N/A

• Are packing materials checked for security, safety, durability and accuracy?

  Yes

  No

  N/A

• Are dispatch records and tracking numbers assigned to all shipments?

  Yes

  No

  N/A

• Are delivery confirmations and records maintained properly?

  Yes

  No

  N/A

Notice Boards

• Is there a visible Company Noticeboard situated in a location that is accessible to all colleagues onsite?

  Yes

  No

  N/A

• Is the company Health and Safety, Information Security, Data Protection, Environmental and Quality Policies displayed on a Company Notice Board?

  Yes

  No

  N/A

• Is the Health & Safety Law Poster displayed on a Company

  Yes

  No

  N/A

• Is the Health & Safety Law Poster displayed on a Company Notice Board detailing the Health & Safety Manager, First Aiders, Fire Marshalls and Site Manager contact details?

  Yes

  No

  N/A

• Is the Employers Liability certificate displayed on a Company Notice Board?

  Yes

  No

  N/A

Fire Safety

• Is the site Fire Alarm tested on a weekly basis?

  Yes

  No

  N/A

• Please advise details of the set days and times?

  Date

• Has there been any defects raised following the alarm tests that are not closed out? Please check the comments or<br>observations in the log.

  Yes

  No

  N/A

• Are emergency release buttons for automatic or secure doors working? (Please test them now)

  Yes

  No

  N/A

• Please confirm that your site Fire Alarm has been serviced within the last six months?

  Yes

  No

  N/A

• Please provide the date of this service?

  Date

• Are there fully serviced Fire Fighting equipment (extinguishers) onsite and available for colleagues?

  Yes

  No

  N/A

• Please confirm that the Extinguishers are all correctly mounted on a wall or in a dedicated holder or surround<br>situated on the floor?

  Yes

  No

  N/A

• Are all walkways and emergency exit routes throughout the building free from obstructions?

  Yes

  No

  N/A

• Are the directional signs visible for all colleagues in the event of an escape?

  Yes

  No

  N/A

• Are site evacuation plans and procedures visible and available for all colleagues onsite?

  Yes

  No

  N/A

• Are all exit routes well signed and lit?

  Yes

  No

  N/A

• Are the Emergency Lights tested onsite once a month?

  Yes

  No

  N/A

• Are all Fire Doors onsite in good condition? E.g. Free from damage, no large gaps around the doors, can close well and<br>have intumescent strips on them?

  Yes

  No

  N/A

• Are all Fire Doors onsite closed? Fire Doors should not be wedged or propped open at any time. (Doors can only be<br>held open using dorgards, which shut automatically in the event of a fire. If your site uses dorgards, you can tick "yes")

  Yes

  No

  N/A

• Has your latest Fire Drill been completed within the last 6 months

  Yes

  No

  N/A

• Please provide the date and time of your last Fire Drill?

  Date

• Please confirm your site has a Fire Muster Area that is clearly signposted?

  Yes

  No

  N/A

• Are smoking bins free from excess combustible material?

  Yes

  No

  N/A

• Are colleagues aware of the Fire Evacuation Procedure - (Ask at around 3 personnel if they have been made aware of what<br>to do in the event of a fire?)

  Yes

  No

  N/A

• Do you have any colleagues onsite that have additional needs and require a Personal Emergency Evacuation Plan (PEEP)?

  Yes

  No

  N/A

• Do you have a Fire Suppression System onsite? E.g. Sprinkler System?

  Yes

  No

  N/A

• How many Fire Marshalls does the site have?

• Are all of the Fire Marshall certificates valid? (Within the date recommended on the certificate?)

  Yes

  No

  N/A

First Aid

• How many First Aiders does the site have?

• Are all of the First Aid certificates valid? (Within the date recommended on the certificate?)

  Yes

  No

  N/A

• How many Mental Health First Aiders does the site have available to them?

• Are all of the Mental Health First Aid certificates valid? (Within the date recommended on the certificate?)

  Yes

  No

  N/A

• Please confirm there is a First Aid box available and visible in all of the separate areas onsite e.g. Warehouse, offices,<br>reception areas.

  Yes

  No

  N/A

• Please confirm these are all fully stocked, the stock is in date and that you have visually checked them.

  Yes

  No

  N/A

• Does the site have a Defibrillator?

  Yes

  No

  N/A

• Please confirm that there is no obvious damage or missing parts

  Yes

  No

  N/A

• Is the battery level sufficient? (Check that there are no warnings of low battery)

  Yes

  No

  N/A

• Are the defibrillator pads sealed and in date?

  Yes

  No

  N/A

• Are the spare defibrillator pads present, sealed and in date?

  Yes

  No

  N/A

• Are the accessories for the defibrillator present e.g. towel, razor, CPR face shield, scissors, gloves, paperwork

  Yes

  No

  N/A

• Are colleagues aware of who the site First Aiders are? Please ask three random colleagues and record their response.

  Yes

  No

  N/A

• Do you have emergency call points/emergency phones on site?

  Yes

  No

  N/A

• Are all emergency call points/emergency phones working?

  Yes

  No

  N/A

• Are emergency call points clear of clutter?

  Yes

  No

  N/A

Manual Handling

• Are correct manual handling practices being observed onsite? Pushing, Pulling, Twisting, Bending and Lifting.

  Yes

  No

  N/A

Equipment Safety

• Do you have racking onsite that APS is responsible for?

  Yes

  No

  N/A

• Please provide the date of the last racking inspection?

  Date

• Has the racking had its annual inspection by a competent third party?

  Yes

  No

  N/A

• Were there any red, amber or green findings in the last racking inspection?

  Yes

  No

  N/A

• What findings where they?

• Have the findings been remediated

  Yes

  No

  N/A

• Does the racking get inspected by management onsite on a daily basis?

  Yes

  No

  N/A

• Please confirm that at the end of all of the racks there are Safe Working Load notices?

  Yes

  No

  N/A

• Do you have any kind of Mobile Elevated Work Platform onsite e.g. Genie Lift, Scissor Lift.

  Yes

  No

  N/A

• Please confirm that all onsite have had their relevant LOLER inspection (every 6 months) and maintenance service completed?

  Yes

  No

  N/A

• Please confirm that these are visually in good repair and are parked in a safe place when not in use?

  Yes

  No

  N/A

• Have all MEWPs onsite had pre-use checks conducted consistently over the course of the last month?

  Yes

  No

  N/A

• Please confirm if your emergency stops on the onsite machines have been checked on a daily basis ahead of the shift starting?<br>(This must be documented)

  Yes

  No

  N/A

• Is there any obvious damage or defects on the roller shutter doors?

  Yes

  No

  N/A

• Please confirm that the Roller Shutter doors have had an annual inspection?

  Yes

  No

  N/A

• What was the date of the last inspection?

  Date

• What types of mechanical aids are on site? (Select all that apply)

  Select

• Are all mechanicals aids in good repair and been visually inspected?

  Yes

  No

  N/A

• Are any Pallets in use onsite cracked or damaged that you can visually observe?

  Yes

  No

  N/A

• Have all display screen equipment users completed a DSE assessment within the last 12 months?

  Yes

  No

  N/A

• Is all the DSE equipment free from damage (chairs, desks, back rests etc.,)

  Yes

  No

  N/A

Vehicles

• Please confirm if a vehicle inspection has been carried out this week on APS vans? (The requirement is for a documented weekly inspection on all vehicles)

  Yes

  No

  N/A

• Do all vehicles have GPS Tracking?

  Yes

  No

  N/A

• Are vehicle keys stored securely?

  Yes

  No

  N/A

• Do vehicles have CCTVs installed?

  Yes

  No

  N/A

• Are they in good working order?

  Yes

  No

  N/A

• when was the last check conducted to ensure cameras function properly

  Date

• Is there clear signs informing people of surveillance?

  Yes

  No

  N/A

• What is the retention policy for recordings?

  Yes

  No

  N/A

Personal Protective Equipment

• Do all colleagues accessing production and warehouse wear safety shoes?

  Yes

  No

  N/A

• Are all personnel including contractors and visitors wearing high visibility vests in the production areas?

  Yes

  No

  N/A

Air Conditioning

• Does the site have air cooling and heating present? (both in production areas and offices)

  Yes

  No

  N/A

• Has the air conditioning been serviced in the last 12 months?

  Yes

  No

  N/A

Welfare & Physical Environment

• Are the levels of noise onsite comfortable and below a level that would be raised as a risk? (FYI 80 - 85DB is the actionable level)

  Yes

  No

  N/A

• Are there high levels of dust present onsite that would require risk mitigation?

  Yes

  No

  N/A

• Is the temperature onsite comfortable for all colleagues? (record the temperature in each location)

  Yes

  No

  N/A

• Are toilets in good working order and available for all colleagues?

  Yes

  No

  N/A

• Is lighting sufficient and safe in all areas onsite?

  Yes

  No

  N/A

• Is there a carbon monoxide detector and is it working?

  Yes

  No

  N/A

• Has the EICR (Electrical Installation Condition Report) been done for the site within the last 5 years? (

  Yes

  No

  N/A

• Are power and communication cables free from damage? Please be sure to check the cables coming out of the<br>junction boxes in the floor.

  Yes

  No

  N/A

• Please confirm that the site PAT testing has been done within the last year? This date can be found on the stickers<br>on portable appliances. (Please select 3 appliances to check)

  Yes

  No

  N/A

• Please confirm your electrical distribution boards and cupboards have a clear 1M area in front of them?

  Yes

  No

  N/A

• Does each area on site have a fire suppression system in place?

  Yes

  No

  N/A

• Does the server room feel cool and well ventilated?

  Yes

  No

  N/A

Environment

• Are the external waste areas in a clean and tidy state?

  Yes

  No

  N/A

• Is there evidence of Waste Transfer notes onsite?

  Yes

  No

  N/A

• Are spill kit contents maintained on a regular basis?

  Yes

  No

  N/A

• Is there evidence of chemical spills or leaks?

  Yes

  No

  N/A

Training and Operational Record Keeping

• Are there up to date operational training records for all operators, that are readily available for audit?

  Yes

  No

  N/A

• Do operational colleagues have access to the required Standard Operating Procedures?

  Yes

  No

  N/A

• Do all colleagues know how to report an incident?

  Yes

  No

  N/A