Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

General information

General Information on Property

  • Property Address

  • Map Location
  • Approximate Age

  • Type of Construction and Features

  • Are there any Covenants, Restriction and or Local Agreements?

  • Property Space Information
  • Number of Shared Kitchens

  • Number of Self Contained Units

  • Number of bedroom units

  • Number of Shared Bathroom / Shower Rooms

  • Number of Shared Toilets

  • Number of Staff Toilets / Shower Rooms / Bathrooms

  • Number of Offices / Meeting Rooms

  • Number of Activity Rooms (any type).

  • Does the property meet HMO Standards

Energy & Compliance

Energy Readings

    Gas Meter Reading
  • Meter Reference Number

  • Meter Location

  • Meter Photo

  • Meter Reading

  • Energy Supplier

  • Electrical Meter Reading
  • Meter Reference Number

  • Meter Location

  • Meter Photo

  • Meter Reading

  • Energy Supplier

  • Water Meter Reading
  • Meter Reference Number

  • Meter Location

  • Meter Photo

  • Meter Reading

  • Energy Supplier

Compliance Information.

  • Is there an Energy Performance Certificate for the Building

  • EPC Rating

  • Asbestos Report

  • Gas Safety Certificate

  • NICEIC Electrical Test Report

  • Water Risk Assessment

  • Lift Inspection Records

  • Fire Alarm Certificate

  • Building Drawings O&M Manuals

  • Repairs History Report

External Condition

External Condition

  • Condition of Chimneys

  • Condition of Roof Coverings

  • Type of Roof Coverings

  • Condition of Rainwater Pipes Gutters and Soffits

  • Condition of Main Walls

  • Condition of Windows

  • Type of Windows

  • Condition of External Doors

  • Condition of External Decoration

External Grounds

External Grounds Site Boundaries & Outbuildings

    Site Boundaries
  • Explain type of Site Boundary Present

  • What is the condition of the existing Site Boundary?

  • What is the condition of existing boundary gates?

  • Pathways and hard standings
  • Brief Description of Pathway Construction

  • Are existing Pathways and hard standings free of trip hazards and defects?

  • Are there any loose and unstable manhole / gully covers that require replacement?

  • Lawns & Planting Areas
  • Are there any overgrown plants and vegetation that will affect the building structure and boundary walls? (Japanese Knotweed, climbing plants Unstable Trees).

  • Are there any vegetation that potential could cause a neighbourhood dispute?

  • External Lighting
  • Is there sufficient lighting to external grounds to facilitate access and egress?

Internal Areas

Internal Condition Communal Areas

    Entrance Lobby
  • Name / Number / Location

  • Condition of floors

  • Type of Floor Covering

  • Condition of Walls

  • Condition of Ceilings

  • Condition of windows

  • Window Restrictors

  • Condition of Electrics

  • Condition of Radiator / Electric Heaters

  • Miscellaneous Comments

  • Furniture Schedule
  • List Office Furniture Items if under consideration for transfer

  • Corridors
  • Name / Number / Location

  • Condition of floors

  • Type of Floor Covering

  • Condition of Walls

  • Condition of Ceilings

  • Condition of windows

  • Window Restrictors

  • Condition of Electrics

  • Condition of Radiator / Electric Heaters

  • Miscellaneous Comments

  • Furniture Schedule
  • List Office Furniture Items if under consideration for transfer

  • Staircase
  • Name / Number / Location

  • Condition of Treads / Risers?

  • Condition of Handrails / Balustrade?

  • Condition of floors

  • Type of Floor Covering

  • Condition of Walls

  • Condition of Ceilings

  • Condition of windows

  • Window Restrictors

  • Condition of Electrics

  • Condition of Radiator / Electric Heaters

  • Miscellaneous Comments

  • Activity Room
  • Name / Number / Location

  • Condition of floors

  • Type of Floor Covering

  • Condition of Walls

  • Condition of Ceilings

  • Condition of windows

  • Window Restrictors

  • Condition of Electrics

  • Condition of Radiator / Electric Heaters

  • Miscellaneous Comments

  • Furniture Schedule
  • List Office Furniture Items if under consideration for transfer

  • Communal Kitchens
  • Name / Number / Location

  • Condition of Ceiling

  • Condition of Walls

  • Condition of Wall Tiles

  • Condition of Floors

  • Condition of Window

  • Condition of Kitchen Door

  • Condition of Kitchen Cabinets inc Worktops

  • Condition of Kitchen Appliances

  • Condition of Electrics

  • Furniture Schedule
  • List Office Furniture Items if under consideration for transfer

  • Communal Bathroom
  • Name / Number / Location

  • Condition of Ceiling

  • Condition of Flooring

  • Condition of Walls

  • Condition of Wall tiles

  • Condition of Window

  • Condition of Sanitary Fittngs

  • Condition of Towel Rail / electric heater

  • Condition of Bathroom Extractor Fan

  • Bathroom Light Sealed Unit

  • Commercial Kitchens
  • Name / Number / Location

  • Condition of Ceiling

  • Condition of Walls

  • Condition of Wall Tiles

  • Condition of Floors

  • Condition of Window

  • Condition of Kitchen Door

  • Condition of Kitchen Cabinets inc Worktops

  • Condition of Kitchen Appliances

  • Condition of Electrics

  • Furniture Schedule
  • List Office Furniture Items if under consideration for transfer

  • Communal Toilet
  • Name / Number / Location

  • Condition of Ceiling

  • Condition of Flooring

  • Condition of Walls

  • Condition of Wall tiles

  • Condition of Window

  • Condition of Sanitary Fittings

  • Condition of Towel Rail / electric heater

  • Condition of Bathroom Extractor Fan

  • Bathroom Light Sealed Unit

  • Storeroom
  • Name / Number / Loction

  • Overall Condition of Store Room

  • List and defects identified during inspection

Offices / Meeting Rooms

    Reception
  • Name / Number / Location

  • Condition of floors

  • Type of Floor Covering

  • Condition of Walls

  • Condition of Ceilings

  • Condition of windows

  • Window Restrictors

  • Condition of Electrics

  • Condition of Radiator / Electric Heaters

  • Miscellaneous Comments

  • Furniture Schedule
  • List Office Furniture Items if under consideration for transfer

  • Office / Meeting Room
  • Name / Number / Location

  • Condition of floors

  • Type of Floor Covering

  • Condition of Walls

  • Condition of Ceilings

  • Condition of windows

  • Window Restrictors

  • Condition of Electrics

  • Condition of Radiator / Electric Heaters

  • Miscellaneous Comments

  • Furniture Schedule
  • List Office Furniture Items if under consideration for transfer

Basement

Bedrooms

    Bedrooms
  • Bedroom Number / Name

  • Condition of bedroom door

  • Condition of smoke seal strips

  • Condition of locks

  • Condition of Ceilings

  • Condition of Built in Cupboards

  • Condition of floors

  • Type of Floor Covering

  • Condition of windows

  • Window Restrictors

  • Condition of Sockets

  • Does the Room have a TV Arial point

  • Condition of Lighting

  • Condition of Radiator / Electric Heaters

  • Miscellaneous Comments

  • Furniture Schedule
  • Room Number / Name

  • Does the furniture meet CRIB Factor Rating

  • Furniture Inventory

Bedroom with En-Suite

    Bedrooms
  • Bedroom Number / Name

  • Condition of bedroom door

  • Condition of smoke seal strips

  • Condition of locks

  • Condition of Ceilings

  • Condition of Built in Cupboards

  • Condition of floors

  • Type of Floor Covering

  • Condition of windows

  • Window Restrictors

  • Condition of Sockets

  • Does the Room have a TV Arial point

  • Condition of Lighting

  • Condition of Radiator / Electric Heaters

  • Miscellaneous Comments

  • En-Suite
  • Condition of Ceiling

  • Condition of Flooring

  • Condition of Walls

  • Condition of Wall tiles

  • Condition of Window

  • Condition of Bath

  • Condition of Toilet

  • Condition of Shower Cubicle

  • Condition of Wash Hand Basin

  • Bathroom Light Sealed Unit

  • Condition of Towel Rail / electric heater

  • Condition of Bathroom Extractor Fan

  • Miscellaneous Comments

  • Furniture Schedule
  • Room Number / Name

  • Does the furniture meet CRIB Factor Rating

  • Furniture Inventory

Bedroom with Kitchen

    Bedrooms
  • Bedroom Number / Name

  • Condition of bedroom door

  • Condition of smoke seal strips

  • Condition of locks

  • Condition of Ceilings

  • Condition of Built in Cupboards

  • Condition of floors

  • Type of Floor Covering

  • Condition of windows

  • Window Restrictors

  • Condition of Sockets

  • Does the Room have a TV Arial point

  • Condition of Lighting

  • Condition of Radiator / Electric Heaters

  • Miscellaneous Comments

  • Kitchen Facilities
  • Condition of Ceiling

  • Condition of Walls

  • Condition of Wall Tiles

  • Condition of Floors

  • Condition of Window

  • Condition of Kitchen Door

  • Condition of Kitchen Cabinets

  • Condition of Kitchen Worktops

  • Condition of Electric Socket Outlets

  • Condition of Lighting

  • Condition of Sink

  • Condition of Cooker

  • Condition of Fridge

  • Other Miscellaneous Items

  • Furniture Schedule
  • Room Number / Name

  • Does the furniture meet CRIB Factor Rating

  • Furniture Inventory

  • Miscellaneous Comments

Self Contained Units

    Bedrooms
  • Bedroom Number / Name

  • Condition of bedroom door

  • Condition of smoke seal strips

  • Condition of locks

  • Condition of Ceilings

  • Condition of Built in Cupboards

  • Condition of floors

  • Type of Floor Covering

  • Condition of windows

  • Window Restrictors

  • Condition of Sockets

  • Does the Room have a TV Arial point

  • Condition of Lighting

  • Condition of Radiator / Electric Heaters

  • Lounge
  • Bedroom Number / Name

  • Condition of bedroom door

  • Condition of smoke seal strips

  • Condition of locks

  • Condition of Ceilings

  • Condition of Built in Cupboards

  • Condition of floors

  • Type of Floor Covering

  • Condition of windows

  • Window Restrictors

  • Condition of Sockets

  • Does the Room have a TV Arial point

  • Condition of Lighting

  • Condition of Radiator / Electric Heaters

  • Kitchen Facilities
  • Condition of Ceiling

  • Condition of Walls

  • Condition of Wall Tiles

  • Condition of Floors

  • Condition of Window

  • Condition of Kitchen Door

  • Condition of Kitchen Cabinets

  • Condition of Kitchen Worktops

  • Condition of Electric Socket Outlets

  • Condition of Lighting

  • Condition of Sink

  • Condition of Cooker

  • Condition of Fridge

  • Other Miscellaneous Items

  • En-Suite
  • Condition of Ceiling

  • Condition of Flooring

  • Condition of Walls

  • Condition of Wall tiles

  • Condition of Window

  • Condition of Bath

  • Condition of Toilet

  • Condition of Shower Cubicle

  • Condition of Wash Hand Basin

  • Bathroom Light Sealed Unit

  • Condition of Towel Rail / electric heater

  • Condition of Bathroom Extractor Fan

  • Furniture Schedule
  • Room Number / Name

  • Does the furniture meet CRIB Factor Rating

  • Furniture Inventory

  • Miscellaneous Comments

  • Kitchen Facilities
  • Condition of Ceiling

  • Condition of Walls

  • Condition of Wall Tiles

  • Condition of Floors

  • Condition of Window

  • Condition of Kitchen Door

  • Condition of Kitchen Cabinets

  • Condition of Kitchen Worktops

  • Condition of Electric Socket Outlets

  • Condition of Lighting

  • Condition of Sink

  • Condition of Cooker

  • Condition of Fridge

  • Other Miscellaneous Items

  • En-Suite
  • Condition of Ceiling

  • Condition of Flooring

  • Condition of Walls

  • Condition of Wall tiles

  • Condition of Window

  • Condition of Bath

  • Condition of Toilet

  • Condition of Shower Cubicle

  • Condition of Wash Hand Basin

  • Bathroom Light Sealed Unit

  • Condition of Towel Rail / electric heater

  • Condition of Bathroom Extractor Fan

  • Furniture Schedule
  • Room Number / Name

  • Does the furniture meet CRIB Factor Rating

  • Furniture Inventory

  • Miscellaneous Comments

Fire Safety Systems

Fire Alarm System

    Fire Alarm System
  • Name / Location of Fire Alarm Panel

  • Image of Unit

  • Is the fire Alarm system fully addressable?

  • Is there a fire zone diagram displayed near Panel?

  • List and record any faults with the system

  • Was there any defective smoke detector / call points observed during inspection?

  • Defect Schedule Call Point & Smoke Detector
  • Image of defective unit?

  • Description of Defective unit including location

  • Emergency Lighting Defect Observations
  • Was there sufficient emergency lighting present within building to meet emergency evacuation procedures?

  • Were there any defective emergency lights noted during your inspection?

  • Defective schedule emergency Lighting
  • Image of defective emergency light?

  • Name location and brief description of defect found

  • Fire Extinguishers & Blankets
  • Are there any fire extinguisher present at the Property?

  • Will they be retained and utilised by our service in the new agreement?

  • Defective Fire extinguishers?
  • Image of defective fire extinguisher?

  • Brief description of defect and location

  • Gas Solenoid Valve Emergency Interlocks
  • Is there a Gas Solenoid Valve interlock installed to main gas supply linked to fire alarm system?

M&E Services

Mechanical & Electrical Services

    Air Source Heating
  • Name and location of Air Source Heating

  • Image of Air Source Heating

  • Overall Condition of Air Source Heating

  • Booster Pump Sets
  • Name and location of Booster Pumps

  • Image of Booster Pumps

  • Overall Condition of Booster Pumps

  • Gas Boilers
  • Name and location of Gas Boiler / Approx Age

  • Image of Gas Boiler

  • Overall Condition of Gas Boiler

  • Name / Type / Location of Boiler Programmer & Controls

  • Image of Boiler Controller / Programmer

  • Distribution Boards
  • Name and location of Distribution Board

  • Image of Distribution Board

  • Overall Condition of Distribution Board

  • Electric Heating Wet Systems
  • Name and location of Electric Heating wet System.

  • Image of Electric Wet System

  • Overall Condition of Electric Wet System

  • Hot Water Storage Cylinder
  • Name and location of Hot Water Storage Cylinder

  • Image of Hot Water Storage Cylinder

  • Overall Condition of Hot Water Storage Cylinder

  • Name / Type / Location of HWS Cylinder Programmer & Controls

  • Image of HWS Cylinder Controller / Programmer

  • Hot and Cold Water Pressure General Statement
  • Is there an acceptable level of water pressure from the kitchen sink tap (assumed to be mains fed)

  • Is there an acceptable level of water pressure from all other taps

  • Ventilation and Extraction
  • Name and location of Ventilation and extractor

  • Image of Ventilation and Extractor

  • Overall Condition of ventilation and extractors

  • Has a low voltage unit been installed?

  • Is the bathroom extractor linked to the light switch?

  • Water Tanks
  • Are there water tanks present in the building?

  • Name and location of Water Tanks

  • Image of Water Tanks

  • Are you able to gain full access to water tank?

  • Does the tank has a secure lid?

  • In areas where the transfer of heat will affect cold water temperature, has the tank vessel been fitted with insulation?

  • Has an overflow pipe been fitted to the tank?

  • Has the tank been fitted with rodent proof vents in accordance with regulations?

  • Overall Condition of Water Tank

CCTV, Security Services and Mail Distribution

Security Access Control & Mail Distribution

    CCTV SYSTEM
  • Name of CCTV System

  • Brief Description of CCTV System

  • Number of Existing internal Cameras

  • Number of External Cameras

  • Does the system achieve a good Coverage.

  • Door Entry Systems
  • Does the building have a basic Doorbell?

  • The building has a Voice / Video Entry Phone system connecting all Accomodation units

  • Can residents release main front entrance door from their room?

  • Staff Panic Alarm System
  • Is there an active Panic Alarm System?

  • Brief description of Panic Alarm System

  • Mailboxes
  • Does the Front Entrance Door have a secured lockable mailbox?

  • Is there a Mailbox Unit located at Front Entrance for individual Accomodation units

  • Access Control System
  • Is there an integrated access Control system

  • Type of system

Data Voice & Media Services

Data Voice & Media Services

    Digital TV Aria
  • Is there a Digital TV Arial system present in the building?

  • What is the condition of the TV Arial System?

  • Data Services
  • Does the property have a data cabling installation and central IT Patch Cabinet

  • Brief Description of installation

  • Images of systems

Roof Space

Roof Space

  • Is there safe Access to the Roof Space?

  • Condition of Roof Space
  • Any defects noted to structural roof members

  • Does the roof space have loft insulation

  • Approximate thickness

  • Is there adequate lighting within the roof space?

  • Is there a safe walking platform?

  • Is the roof space adequately ventilated?

  • What is the condition of Cold water Storage Tank & Expansion Tank?

  • List any other Essential equipment installed in roof space

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.