Surveyor Site Audit

• Auditor:

• Date:

  Date

• Audit report number:

• Survey reference number:

• Surveyor being audited:

• Assistant surveyor:

• Site address:

• Add location
  Address

• Survey type:

• Property type

• Site photo:

  Media

• What is the purpose of this audit?

  Select New authorisation Routine audit Reauthorisation following suspension Other (please specify)

  • New authorisation
  • Routine audit
  • Reauthorisation following suspension
  • Other (please specify)

• TP1: Surveying & Sampling Procedures available on site?

  Yes

  No

  N/A

• Version:

• TP2: Maintenance & Use of Equipment available on site?

  Yes

  No

  N/A

• Version:

• TP3: Staff Training & Audits available on site?

  Yes

  No

  N/A

• Version:

• TP4: Site Staff Conduct available on site?

  Yes

  No

  N/A

• Version:

• Has an allocation been made on the surveyors diary which details the type and scope of the survey?

  Yes

  No

  N/A

• What is the scope of the survey being undertaken?

• Is there suitable and sufficient information available in relation to the scope of the survey being undertaken?

  Yes

  No

  N/A

• Is there a method statement and risk assessment available for the survey being undertaken?

  Yes

  No

  N/A

• Has a dynamic risk assessment been completed by the surveyor prior to starting the survey?

  Yes

  No

  N/A

• Are all site personnel wearing company uniform?

  Yes

  No

• Is there a company vehicle on site?

  Yes

  No

• Vehicle registration:

• Is the vehicle, as far as practically possible, clean and tidy?

  Yes

  No

• Is there a fully stocked first aid kit available within the vehicle / on site?

  Yes

  No

• Is there a suitable and sufficient surveying equpment available on site for the type of survey being undertaken?

  Yes

  No

  N/A

• Pliers

  Yes

  No

  N/A

• Screwdrivers

  Yes

  No

  N/A

• Knife & spare blades

  Yes

  No

  N/A

• Chisels

  Yes

  No

  N/A

• Torch

  Yes

  No

  N/A

• Core sampler

  Yes

  No

  N/A

• Cloth tape

  Yes

  No

  N/A

• Paint pot (sample point encapsulation)

  Yes

  No

  N/A

• Wet wipes

  Yes

  No

  N/A

• Hammer

  Yes

  No

  N/A

• Crowbar

  Yes

  No

  N/A

• Cordless drill

  Yes

  No

  N/A

• Sample bags

  Yes

  No

  N/A

• Asbestos waste bags

  Yes

  No

  N/A

• Polythene sheeting

  Yes

  No

  N/A

• Phone (camera & alpha tracker)

  Yes

  No

  N/A

• 'No access' signs

  Yes

  No

  N/A

• Is there sufficient PPE on site for the type of survey being undertaken?

  Yes

  No

  N/A

• Type 5 category 6 coveralls

  Yes

  No

  N/A

• Overshoes or wellington boots

  Yes

  No

  N/A

• Gloves

  Yes

  No

  N/A

• Hard hat

  Yes

  No

  N/A

• Safety boots

  Yes

  No

  N/A

• Hi-visibility clothing

  Yes

  No

  N/A

• What type of RPE is required for the survey?

  Half-face orinasal

  Full face powered respirator

• Is this sufficient for the nature of the survey being undertaken?

  Yes

  No

• Does the surveyor have an in date face fit for the type of mask being used?

  Yes

  No

• Does the assistant surveyor have an in date face fit for the type of mask being used?

  Yes

  No

  N/A

• Has each piece of RPE in use been tagged to show a unique identification number?

  Yes

  No

• Surveyor's tag i.d.

• Assistant surveyor's tag i.d.

• Are all personnel clean shaven?

  Yes

  No

• Has a mask checklist been undertaken on each piece of RPE used on site?

  Yes

  No

• Is a h-type vacuum available for use on site?

  Yes

  No

• Identification number:

• Expiry date:

  Date

• Are suitable ladders available for use on site?

  Yes

  No

• Identification number:

• Inspection expiry date (6 months from inspection):

  Date

• Identification number:

• Inspection expiry date (6 months from inspection):

  Date

• Identification number:

• Inspection date (6 months from inspection):

  Date

• Is there any other access equipment being used on site?

  Yes

  No

• Details:

• Have the site plans been completed prior to starting the inspection process?

  Yes

  No

• What format is being used?

  Paper based

  Floor plan creator

• Do the floor plans match the current layout of the building / area being surveyed?

  Yes

  No

• Is each room / area being inspected in a methodical manor?

  Yes

  No

• Details:

• Are all aspects of each room / area being covered by the surveyor?

  Yes

  No

• If the survey is intrusive, are the void spaces being accessed and assessed as per the scope of the survey?

  Yes

  No

  N/A

• Is there a loft space which requires inspection as part of the survey?

  Yes

  No

• Describe the process for undertaking the inspection:

• Are there external elevations which require assessing as part of the survey?

  Yes

  No

• Describe the process for undertaking the inspection:

• Did the surveyor request personnel to leave the immediate area prior to obtaining the samples?

  Yes

  No

  N/A

• How where they requested / prevented from being within the immediate sampling area?

• Was each sample bag completed prior to each sample being taken?

  Yes

  No

  N/A

• Was each sample bag doubled up upon completion of the sampling process?

  Yes

  No

  N/A

• Was the surveyor’s procedures for obtaining the sample in line with HSG 264 & in-house procedures?

  Yes

  No

  N/A

• Was the surveyor confident in undertaking the samples and collecting the relevant data?

  Yes

  No

  N/A

• Was each area left clean and tidy (as far as practical) upon completion of the sampling process?

  Yes

  No

  N/A

Material sampled:

• Material

• Were the correct tools used?

  Yes

  No

  N/A

• Tools used:

• Was the sample size sufficient?

  Yes

  No

• Was the sample sealed upon completion of the sampling.

  Yes

  No

• Material

• Were the correct tools used?

  Yes

  No

  N/A

• Tools used:

• Was the sample size sufficient?

  Yes

  No

• Was the sample sealed upon completion of the sampling.

  Yes

  No

• Material

• Were the correct tools used?

  Yes

  No

  N/A

• Tools used:

• Was the sample size sufficient?

  Yes

  No

• Was the sample sealed upon completion of the sampling.

  Yes

  No

• Material

• Were the correct tools used?

  Yes

  No

  N/A

• Tools used:

• Was the sample size sufficient?

  Yes

  No

• Was the sample sealed upon completion of the sampling.

  Yes

  No

• Material

• Were the correct tools used?

  Yes

  No

  N/A

• Tools used:

• Was the sample size sufficient?

  Yes

  No

• Was the sample sealed upon completion of the sampling.

  Yes

  No

• Material

• Were the correct tools used?

  Yes

  No

  N/A

• Tools used:

• Was the sample size sufficient?

  Yes

  No

• Was the sample sealed upon completion of the sampling.

  Yes

  No

• Material

• Were the correct tools used?

  Yes

  No

  N/A

• Tools used:

• Was the sample size sufficient?

  Yes

  No

• Was the sample sealed upon completion of the sampling.

  Yes

  No

• Material

• Were the correct tools used?

  Yes

  No

  N/A

• Tools used:

• Was the sample size sufficient?

  Yes

  No

• Was the sample sealed upon completion of the sampling.

  Yes

  No

• Material

• Were the correct tools used?

  Yes

  No

  N/A

• Tools used:

• Was the sample size sufficient?

  Yes

  No

• Was the sample sealed upon completion of the sampling.

  Yes

  No

• Material

• Were the correct tools used?

  Yes

  No

  N/A

• Tools used:

• Was the sample size sufficient?

  Yes

  No

• Was the sample sealed upon completion of the sampling.

  Yes

  No

• Does the surveyor understand the alpha tracker system?

  Yes

  No

• Is the survey being completed under the correct survey number?

  Yes

  No

• Was each area being surveyed allocated a unique location number and name?

  Yes

  No

• Were the material assessments completed correctly for each sample taken, referenced or presumed?

  Yes

  No

  N/A

• Was a general and close-up photo taken for each sample taken, referenced or presumed?

  Yes

  No

  N/A

• Were the recommendations made sufficient for the condition of each material and the scope of the survey being undertaken?

  Yes

  No

  N/A

• Were all non-accessed and limited accessed areas correctly captured and also justified?

  Yes

  No

  N/A

• Were all sample, referenced and presumed points placed onto the drawing(s)?

  Yes

  No

  N/A

• Upon completion, were the plans sent over to the correct person in preparation of the report being put together?

  Yes

  No

• Was this audit satisfactory?

  Yes

  No

• Did the site staff interact well with the client and/or occupiers of the property?

  Yes

  No

• Additional information:

• Surveyor confirmation:

  Sign

• Auditor confirmation:

  Sign

• Was any non-conforming work identified during the course of this audit?

  Yes

  No

• Details:

• Cause analysis:

  Select Client requirements not met Consumables Samples (contaminated, etc.) Equipment Deviation from procedures Calibration Staff skills and training Typographical error Other

  • Client requirements not met
  • Consumables
  • Samples (contaminated, etc.)
  • Equipment
  • Deviation from procedures
  • Calibration
  • Staff skills and training
  • Typographical error
  • Other

• Most probable cause:

• Corrective actions:

• Timescale:

• Person responsible:

• Corrective actions carried out by:

• Effectiveness of corrective actions:

• Additional audits required?

  Yes

  No

• Timescale:

• Person responsible:

• Confirmed by audit officer:

  Sign

• Confirmed by Managing Director:

  Sign