Then Hotels Health & Safety Audit

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

• Is the Fire Risk Assessment kept in the Fire Log Book

  Yes

  No

  N/A

• Have all action points identified in the Fire Risk Assessment been completed and signed off by the manage

  Yes

  No

  N/A

• Are PEEP's being completed

  Yes

  No

  N/A

• Are there any visible fire hazards at the time of audit

  Yes

  No

  N/A

• Are items being stored and free from obstruction and combustible materials on fire escape routes, under stairwells and obstructing a fire exit

  Yes

  No

  N/A

• Is the fire alarm being tested weekly and recorded in the fire logbook

  Yes

  No

  N/A

• Are all fire extinguishers being checked weekly ensuring the extinguisher is in the correct position, unobstructed, ID sign clearly visible and the pin is secure and this recorded in the fire logbook

  Yes

  No

  N/A

• Are all Fire Blankets being checked weekly to ensure they are in the correct location, unused and this recorded in the fire logbook.

  Yes

  No

  N/A

• Have all fire extinguishers and the Ansul system had an annual service and the records held in the fire logbook

  Yes

  No

  N/A

• Are all emergency exits being checked weekly to ensure that each door opens and closes securely and this recorded in the fire logbook

  Yes

  No

  N/A

• Have the emergency lights had a monthly 5 minute power simulation test ensuring all lights function and maintain light for a minimum of 5 minutes and this recorded in the fire logbook.

  Yes

  No

  N/A

• Has a Fire Evacuation drill been undertaken within the last 6 months and this recorded in the fire logbook

  Yes

  No

  N/A

• Has the fire alarm system been serviced by an external engineer within the past 6 months and records held in the fire logbook.

  Yes

  No

  N/A

• Have all emergency lights had a 3 hour annual power failure simulation test and this recorded in the fire logbook

  Yes

  No

  N/A

• Are all emergency fire exit direction signage sufficient and clearly visible with no obstructions

  Yes

  No

  N/A

• Are fire doors being wedged / propped open or unlocked and close to recess

  Yes

  No

  N/A

• Can the fire alarm be heard in all areas sufficiently<br>

  Yes

  No

  N/A

• Have all employees received fire induction training upon commencement of employment and this recorded with records held in their “P” File.

  Yes

  No

  N/A

• Have all employees received fire refresher training within the past 6 months and recorded with records held in the fire logbook. Also Evac Chair Training where applicable

  Yes

  No

  N/A

• Have all Fire Marshalls and any live in staff received fire refresher training within the past 3 months and recorded with records held in the fire logbook.

  Yes

  No

  N/A

• Is Evac Chair Training and refresher undertaken

  Yes

  No

  N/A

First Aid

• Are their adequate first aiders on duty at all times

  Yes

  No

  N/A

• Is there a list of first aiders displayed at reception with internal contact numbers displayed

  Yes

  No

  N/A

• Are contact details available for the local health center

  Yes

  No

  N/A

• Are all first aid boxes adequately stocked

  Yes

  No

  N/A

• Do all public WC’s within the building have adequate hand washing and drying facilities with soap available

  Yes

  No

  N/A

• Is their adequate ventilation in all WC’s

  Yes

  No

  N/A

Induction and Training

• Have all employees received H & S induction training upon commencement of employments and recorded with the records kept in their “P” file and available for audit

  Yes

  No

  N/A

• Have all employees where relevant received manual handling training upon commencement of employment and recorded with the records kept in their “P” file and available for audit

  Yes

  No

  N/A

• Have all employees where relevant received annual manual handling refresher training and recorded with the records kept in their “P” file and available for audit

  Yes

  No

  N/A

• Have all employees where relevant received dangerous machinery training upon commencement of employments and recorded with the records kept in their “P” file and available for audit

  Yes

  No

  N/A

• Have all employees where relevant received annual dangerous machinery refresher training and recorded with the records kept in their “P” file and available for audit

  Yes

  No

  N/A

COSHH

• Have ALL employees undertaken COSHH induction training upon commencement of employments and recorded with the records kept in their “P” file and available for audit

  Yes

  No

  N/A

• Have all employees received annual COSHH refresher training and recorded with the records kept in their “P” file and available for audit

  Yes

  No

  N/A

• Are there any un-authorised chemicals in use within the building and external areas.

  Yes

  No

  N/A

• Is PPE available for all employees for their use whilst using chemicals (Where applicable)

  Yes

  No

  N/A

• Are all chemicals kept securely with in the building – are all chemicals stores fitted with a lock and kept locked.

  Yes

  No

  N/A

• Are COSHH Data sheets available in the chemical stores.

  Yes

  No

  N/A

Risk Assessments

• Are there risk assessments completed for all areas of the premises and in date

  Yes

  No

  N/A

• Are their young persons risk assessments completed where applicable and in date

  Yes

  No

  N/A

• Are there COSHH risk assessments completed with the data sheets attached and in date.

  Yes

  No

  N/A

• Have DSE risk assessments been completed for all PC’s and VDU’s and in dat

  Yes

  No

  N/A

• Have manual handling risk assessments been completed for all manual handling tasks and in date

  Yes

  No

  N/A

• Have PPE risk assessments been completed where identified on the main RA and in date

  Yes

  No

  N/A

• Have pregnant workers risk assessments been completed where applicable

  Yes

  No

  N/A

• Has a Legionella Risk Assessment been undertaken and the assessment available for audit

  Yes

  No

  N/A

• Have all employees been trained in the risk assessments and this training recorded, held on file and available for audit

  Yes

  No

  N/A

• Have all employees received annual refresher training on the risk assessments following the risk assessments annual review and this training recorded, held on file and be available for audit

  Yes

  No

  N/A

Health and Safety Policies

• Is there a master copy of the company H & S Policy available

  Yes

  No

  N/A

• Is there a copy of the H & S Policy in all departments

  Yes

  No

  N/A

• Have all employees read and understand the policies and procedure identified in the H & S Policy with this being recorded and held on file.

  Yes

  No

  N/A

• Are H & S welfare meetings being held quarterly with minutes kept and distributed within departments

  Yes

  No

  N/A

• Are all contractors entering the premises reporting to reception, reading the contractors policy and then signing in to the building and again signing out.

  Yes

  No

  N/A

• Are Permits to Work (Hot Work) being issued when identified following the contractors signing in

  Yes

  No

  N/A

Maintenance

• Have all portable appliances been tested (PAT) and in date (Annually) with the records of the test available for audit

  Yes

  No

  N/A

• Have all circuit tests in date (ECIR) either a 5 year 100% test of tested 20% per annum with the records of the tests available for audit

  Yes

  No

  N/A

• Has the Fixed Appliance test been undertaken (100% every 5 years) with the records available for audit

  Yes

  No

  N/A

• Have all failure’s in the PAT report been actioned

  Yes

  No

  N/A

• Have all failures in the EICR report been actioned and signed off

  Yes

  No

  N/A

• Have all failures in the FAT report been actioned

  Yes

  No

  N/A

• Has all kitchen gas equipment been serviced within the past 12 months with records available for audit

  Yes

  No

  N/A

• Have all gas boiler’s been serviced within the past 12 months with records available for audit

  Yes

  No

  N/A

• Have all additional gas appliances been serviced within the past 12 months with records available for audit

  Yes

  No

  N/A

• Is there a gas safety certificate available and in date for all kitchen gas equipment and this available for audit

  Yes

  No

  N/A

• Is there a gas safety certificate available and in date for all gas boilers and this available for audit

  Yes

  No

  N/A

• Is there a gas safety certificate available and in date for all additional gas equipment and this available for audit

  Yes

  No

  N/A

• Legionella – Are all water temperature checks being undertaken as identified in the Legionella RA and recorded with the records available for audit

  Yes

  No

  N/A

• Legionella – Are all air con units being cleaned as per the Legionella RA and the service sheets available for audit

  Yes

  No

  N/A

• Legionella – Are all showerheads with the premises being cleaned every 3 months and recorded with the records available for audit

  Yes

  No

  N/A

• Extractor Fans - Are all expel air extractor fans being cleaned every 3 months and recorded with the records available for audit

  Yes

  No

  N/A

• Ladders – Are weekly checks of all Ladders, step stools and elephant stools being undertaken with records kept and available for audit

  Yes

  No

  N/A

• Is all internal and external lighting functioning with satisfactory illumination in all areas

  Yes

  No

  N/A

• Is all CCTV working and recording

  Yes

  No

  N/A

• <br>Is all dangerous machinery fitted with safety guards (Where applicable) and in place

  Yes

  No

  N/A

• Is all flooring throughout the building (Carpets, Altro, tiles etc.) in good repair and free from damage that can cause a tripping hazard

  Yes

  No

  N/A

• Is there an accumulation of rubbish in any area of the premises that is a hazard

  Yes

  No

  N/A

Lift

• Is the lift log book available for audit

  Yes

  No

  N/A

• Is the lift maintained on a regular basis (Normally every 3 months) by an external contractor with the records available for audit

  Yes

  No

  N/A

• Is the door to the lift motor room secure

  Yes

  No

  N/A

• Are there any additional lifts (Chair stair lift, wheel chair lift) if so are they in working order

  Yes

  No

  N/A

• Any additional lifts – are the maintenance records and insurance reports available for audit

  Yes

  No

  N/A

Laundry

• Are the lintels cleaned out after each drying cycle

  Yes

  No

  N/A

• Have the Machines & Dryers been serviced on a regular basis and in a safe working condition

  Yes

  No

  N/A

• Is there adequate ventilation

  Yes

  No

  N/A

• Are the correct detergents being used

  Yes

  No

  N/A

• Are the noise levels at a safe level

  Yes

  No

  N/A

• Is the Steam Press / Iron in a serviceable condition

  Yes

  No

  N/A

Management

• Is the accident book available for audit and the completed pages removed and held securely

  Yes

  No

  N/A

• Have all accident reporting been adhered to with RIDDOR reporting undertaken where required

  Yes

  No

  N/A

• Are incident reports completed following any form of incident (Not accident) within the premises and these available for audit

  Yes

  No

  N/A

• Are all contractors signing in at reception

  Yes

  No

  N/A

• Are copies of contractors Public Liability Insurance Certificates at reception for checking when contractors sign in.

  Yes

  No

  N/A

• Are there adequate “Cleaning in Progress” warning signs available and in use in all areas when required

  Yes

  No

  N/A

• Are there any visible trip/fall hazards either internally of externally

  Yes

  No

  N/A

• Are all window catches in good working order and the security devices (where fitted) and working where required

  Yes

  No

  N/A

• Are “No Smoking” clearly displayed in all areas

  Yes

  No

  N/A

• Is there adequate CCTV warning signs displayed within the premises

  Yes

  No

  N/A

• Is their adequate heating and ventilation in all areas of the premises.

  Yes

  No

  N/A

• Is the H & S Poster (HSE) clearly displayed within the building

  Yes

  No

  N/A

• Is a copy of the Liability Insurance Certificate displayed in a public area/

  Yes

  No

  N/A

• Is a copy of an H & S Policy Statement displayed in a public area.

  Yes

  No

  N/A

• Do all employees have sufficient work space (11 Cubic Meters) especially office staff.

  Yes

  No

  N/A

• Are there adequate welfare facilities for employees (Toilets, changing rooms, showers, rest rooms

  Yes

  No

  N/A

• Are all PC’s switched off when not in use.

  Yes

  No

  N/A

• Are all electrical appliances in a safe working order

  Yes

  No

  N/A

• Is the disabled Alarm and the Refuge Point intercom being tested and recorded

  Yes

  No

  N/A

• Are all Gas Cylinders (Helium, CO2 etc)& Beer Kegs stored safely and securely

  Yes

  No

  N/A

• Is the kitchen ducting a minimum of 6 monthly and the records available for audit

  Yes

  No

  N/A