Health and safety documentation

1. Health and safety documentation

  • Is an up to date, signed copy of the Company's health and safety policy on display?

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  • As the contact details for the area's health and safety representatives on display and current?

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  • Are the contact details for the Employee Assistance Programme (EAP) on display?

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  • Is visitor and contractor entry to the office controlled?

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  • Are contractors and visitors inducted into the building?

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2. Electrical safety

  • All plugs and outlets are in good condition?

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  • All cables are free from fraying and have been inspected in the last 12 months?

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  • Extension cables, if used, do not present trip hazards?

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  • Power cables are not positioned under carpets or combustable materials?

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  • Area is free of any strained power cables?

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  • Extension cables, if used, do not present trip hazards?

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  • Multiple plug boxes are fitted with overload cut- out switches?

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  • There is no evidence of overloading of power outlets or plug boxes?

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3. Fire control

  • A fire evacuation and assembly plan is prominently displayed and current?

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  • Fire extinguishers, where fitted, are in good condition, clearly sign posted, readily accessible and checked within the last 12 months?

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  • Fire hose reels, where fitted, are in good condition, clearly sign posted, readily accessible and checked within the last 12 months?

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  • Sprinklers, where fitted, are in good condition and are free from obstructions?

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  • Fire alarm points are clearly indicated, free from obstructions and the 'break glass' in place?

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  • The names of Floor Wardens are posted and current?

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  • A fire evacuation has been conducted within the last six month?

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  • There are no open bar heaters in the office?

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  • Fire risers and/or fire hose connection points are clear of obstructions?

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4. Walkways

  • Walkways are clear from slip/trip hazards?

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  • Walkways are clear clear from obstructions?

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5. First aid

  • First aid boxes are available, easily accessible and suitable for the number of staff in the office?

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  • Contents in the first aid cabinet has been checked within the last 12 months, and has been replenished and free of expired materials?

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  • Names of qualified first aides are clearly displayed?

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  • Employees are aware of location of first aid box and if available on-site, the defibrillator?

  • A log book is available to record first aid incidents and the use of first aid resources?

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  • First aid events recorded in the log books are transferred to the Company's incident database?

6. General housekeeping

  • Work areas are free from rubbish?

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  • Items that are not in use are stored appropriately?

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  • Rubbish and document destruction bins are emptied regularly?

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  • Cupboards >1.2 metres high are securely attached to prevent movement/falling?

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  • Heavy objects are placed on lower shelves or at waist height?

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  • Lighting levels are considered adequate for the work area, with no glare issues for computer screens?

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  • All lights are functional and where fitted, diffuser covers are in place and secure?

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  • Ceiling tiles are in place and securely fitted?

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  • Windows and frames are secure and free from any cracks or breaks?

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  • Office ventilation and operating temperature is considered suitable?

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  • Floor coverings are in good condition?

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  • Rugs, if used, do not present trip/slip hazards?

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  • There is adequate ventilation around photocopiers?

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  • Filing cabinets and drawers are kept closed when not I use?

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  • Critical or sensitive data within the office is retained securely?

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  • Files and records are kept off the floor?

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  • Access doors to the office are closed to prevent unauthorised access?

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  • Workstations are free from clutter?

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  • Walkways are clear of boxes, surplus office equipment etc.?

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  • Work desks are are correct height?

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  • Office chairs are adjustable and in good condition?

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7. Ergonomics

  • Ergonomic assessments completed in the last 12 months?

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8. Storage areas

  • Materials are stored so they will not fall?

  • Materials are stored so they will not fall?

  • Materials are stored so they will not fall?

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  • Materials are stored so that good manual handling practices can be applied?

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  • Storage shelves/racks are not overloaded?

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  • Racks/shelves are free from projections and sharp edges?

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  • Racks/shelves are free from old and redundant materials?

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9. Toilet facilities

  • Are toilet facilities clearly signposted?

  • Are toilet facilities clean?

  • Are hand basins clean and soap/hand drying facilities available?

10. Kitchen facilities

  • Are the kitchen and lunchroom facilities clean?

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  • Is drinking water available?

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  • If filtered water is provided, has the filter been replaced as specified by the expiry date?

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  • Fridges, if supplied, are free from old food materials?

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  • Washing facilities are available and operational?

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  • Tea towels are regularly replaced?

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11. External access ways

  • Footpaths are in good condition, free from potholes and uneven surfaces?

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  • There is adequate lighting during hours of darkness?

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  • Access ways are free of locations that could pose a security threat (e.g. Areas of poor line of sight, potential hiding places etc.)?

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  • The building is accessible by physically disabled employees / visitors?

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12. Civil Defence resources

  • Are there sufficient emergency preparedness resources (equipment, food and water) to meet the requirements of the number of staff in the office?

  • Recommend water requirements is 3 litres per person per day for 3 days.

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  • Have the emergency preparedness resources been checked within the last 12 months?

13. General comments

14. Corrective actions

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