UK Greenfield PPM Report V1.0

• Site conducted

  Select

• Site Name

• Address

• Operators on Site (Please select all operators on site)

  Select Vodafone Telefonica Three UK EE UK

  • Vodafone
  • Telefonica
  • Three UK
  • EE UK

• Operator Ref (If multiple operators on site, please list all site references)

• Date and Time

  Date

• Company

• Prepared by

• Was a MEWP used during this visit?

  Yes

  No

• Please can you provide before and after photos to show the condition of the access track is the same as how it was found?

  Media

• If any issues identified on site, which you perceive to require immediate attention i.e. open cabinet door, please ensure these are reported to the Access team on the day of visit so they can be actioned immediately. As site owners Shared Access are responsible for reporting any issues/hazards to the relevant operator.

• Any failed responses (highlighted in red) should be rectified on site where possible and detailed in the report. Any items that can not be rectified during the visit should be reported to the Shared Access Maintenance Team whilst on site. Photos and additional information are required for any failed responses.

Structure Based Equipment

• How many antennas are installed? (Refer to As Built drawings for shrouded monopoles)

• How many dishes are installed?

• Is any other Operator equipment installed on this structure? (e.g. RRU's, MHA's) Please do not reference any equipment at ground level

  Yes

  No

• Please list any additional equipment on the structure (including quantity and location) Please do not reference any equipment at ground level.

Ground Based Equipment

• Is any other Operator equipment installed at ground level? (e.g. additional cabinet) Please do not reference any equipment in cabinets

  Yes

  No

• Please list any additional equipment (including quantity and location) Please do not reference any equipment in cabinets.

• How many Operator cabinets are on site? (excluding the EMC)

• LP Certificate complete?

  Yes

  No

• Date of LP Certificate

  Date

• Did the Lightning Protection pass inspection?

  Yes

  No

• Please provide details

• Fall Arrest Certificate complete?

  Yes

  No

• Date of Fall Arrest Certificate

  Date

• Did the Fall Arrest pass inspection?

  Yes

  No

• Please provide details

• INSTRUCTIONS
  
  1. Please answer all questions.
  2. Add photos and notes by clicking on the paperclip icon.
  3. Complete audit by providing digital signature.
  4. Share your report by exporting as PDF.

1 - Site Access

• Please include pictures of the access route from the road to the site as per As Built Drawings

  Media

• 1.1 Can the site be accessed following the access route shown on the drawings?

  Yes

  No

• 1.2 Is there adequate lighting along the access route?

  Yes

  No

• 1.3 Is the access route to site clear of obstacles?

  Yes

  No

• 1.4 Are there any drainage issues to prevent year round site access?

  Yes

  No

• 1.5 Is there adequate vehicle access and safe parking?

  Yes

  No

• 1.6 General Comments

2 - Trees

• 2.1 Are there localized trees within the "Fall Zone" of site?

  Yes

  No

• 2.2 Please supply photos of trees around the site and compound

  Media

• 2.3 What is the approximate height of the trees? (m)

• 2.4 What is the distance of the trees from site? (m)

• 2.5 Are there any overhanging branches near the site?

  Yes

  No

• 2.6 Are there any signs of damage to the tree trunk or main branches of trees near to the site?

  Yes

  No

• 2.7 Is there any remedial actions required?

  Yes

  No

• When does this remedial work need to be completed by? (i.e. urgently or next PPM)

3 - Site/Compound

• Please provide pictures of the site/compound

  Media

• 3.1 Is the site fenced?

  Yes

  No

• 3.2 Is the padlock on the gate installed?

  Yes

  No

  N/A

• 3.3 Please provide the new padlock code (Note: please call the Access Team with the new code on the day of the visit on 0044 1590 670025) Lock must either be Squire or iLoq, all other locks need to be replaced and all padlock codes on site must be different.

• 3.4 Are the fence posts secure, stable and in good condition?

  Yes

  No

• 3.5 Do the gate pins, bolt & socket allow the gate to operate smoothly?

  Yes

  No

• 3.6 Is the fence in good condition and the site secure?

  Yes

  No

• 3.7 Are all barriers/bollards/handrails in good condition?

  Yes

  No

• 3.8 Is there any evidence of water ponding on concrete surfaces?

  Yes

  No

• 3.9 Is the concrete damaged at any location?

  Yes

  No

• 3.10 Is the site free from slips, trips and fall hazards?

  Yes

  No

• 3.11 Is there algae on site? E.g. on the structure or cabinets

  Yes

  No

• Please can you confirm if this has been removed?

  Yes

  No

• Please advise why this was not removed.

• 3.12 Is the site/compound free from waste, vegetation, vermin/pest infestations?

  Yes

  No

• 3.13 Has weed killer been applied where required?

  Yes

  No

  N/A

• 3.14 Is the equipment installed as per the drawings?

  Yes

  No

• 3.15 Are covers fitted to cable ladders / trays where cables are likely to be stepped across? (Only applicable for open Greenfield sites, if equipment is within a compound please select N/A)

  Yes

  No

  N/A

• 3.16 Are there cable management systems installed and used correctly?

  Yes

  No

  N/A

• 3.17 General comments

4 - Meter Cabinet/Electrical Installation

• Please only answer this section based on the Shared Access EMC

• Please provide pictures of the meter cabinet(s)

  Media

• 4.1 Are the doors of the EMC securely lockable with a padlock fitted?

  Yes

  No

  N/A

• 4.2 Please provide the new padlock code (Note: please call the Access Team with the new code on the day of the visit on 0044 1590 670025) Lock must either be Squire or iLoq, all other locks need to be replaced and all padlock codes on site must be different.

• 4.3 Has Bitumen been applied to foundation of the cabinet?

  Yes

  No

• 4.4 Are all ducts foamed and sealed?

  Yes

  No

• 4.5 Are there any signs of water ingress?

  Yes

  No

• 4.6 Is the DNO/REC equipment in good condition?

  Yes

  No

• 4.7 Are all devices in the EMC labelled correctly?

  Yes

  No

• 4.8 Are the sub-main supply cables installed with tags at both ends?

  Yes

  No

• 4.9 Are the correct breakers installed as per the drawings?

  Yes

  No

• 4.10 Is the internal earth bar correctly installed and all connections labelled in a secure & permanent manner?

  Yes

  No

• 4.11 Is the generator socket and changeover switch in good condition?

  Yes

  No

  N/A

• 4.12 What is the condition of the distribution board?

  Excellent

  Good

  Average

  Poor

  N/A

• 4.13 Are the power cable(s) as per the drawings?

  Yes

  No

• 4.14 Are all unused cable glands sealed?

  Yes

  No

• 4.15 Are the earthing connections to all other cabinets as per the drawings?

  Yes

  No

• 4.16 Are all covers fitted securely to all live parts?

  Yes

  No

• 4.17 Is the external condition of the enclosure & finish acceptable with no signs of damage?

  Yes

  No

• 4.18 General comments

5 - Operator Cabinets

• Please only include third party cabinets, maintenance of the operator cabinets is the responsibility of the operator, therefore any issues that require immediate action should be reported to Shared Access on the date of visit so we can notify the operator.

• Please provide pictures of the cabinets

  Media

• 5.1 Are all cabinet doors & panels secure and locked?

  Yes

  No

• Has this been reported to Shared Access on the date of visit? If not please ensure this is done.

  Yes

  No

• 5.2 Are all cabinets the correct type & colour?

  Yes

  No

• 5.3 Has Bitumen been applied to the foundation of the cabinets?

  Yes

  No

• 5.4 Have all the ducts been foamed and sealed?

  Yes

  No

• 5.5 Are there any signs of water ingress?

  Yes

  No

• 5.6 Is the external condition of the enclosure & finish acceptable with no signs of damage?

  Yes

  No

• 5.7 General comments

6 - Lightning Protection

• Please provide pictures of the LP installation

  Media

• 6.1 Is the LP installed as per the drawings?

  Yes

  No

• 6.2 Is there LP bonding to compound/MUGA fence?

  Yes

  No

  N/A

• 6.3 Is there LP bonding to the structure?

  Yes

  No

• 6.4 Are all steelwork items bonded to the LPS?

  Yes

  No

• 6.5 Is the LP surface mounted/visible?

  Yes

  No

• 6.6 Are all exposed earthing tapes PVC coated?

  Yes

  No

• 6.7 Are all earthing tape runs straight?

  Yes

  No

• 6.8 Are all changes in direction 90deg with proprietary joints?

  Yes

  No

• 6.9 Are earth tapes labelled in earth pits?

  Yes

  No

• 6.10 Has denso tape/contact paste been applied to all external LP connections?

  Yes

  No

• 6.11 General comments

7 - Structure

• Please provide pictures of the structure

  Media

• 7.1 Does the galvanising/painted finish appear in good condition?

  Yes

  No

• 7.2 Are there any visible signs of damage on the structure?

  Yes

  No

• 7.3 Are the access hatches secure and operational?

  Yes

  No

• 7.4 Are the holding down bolts visible?

  Yes

  No

• 7.5 Is there any damage/corrosion to the HDB?

  Yes

  No

• 7.6 Are the HDB secure and tight?

  Yes

  No

• 7.7 Has denso been applied on all HDB?

  Yes

  No

• 7.8 Are all welds at the base of the structure free from cracks?

  Yes

  No

  N/A

• 7.9 Are all antennas, MHA's, RRU's and combiners correctly secured?

  Yes

  No

  N/A

• 7.10 Are all dish/GPS/CCTV brackets in good working order with no visible signs of corrosion?

  Yes

  No

  N/A

• 7.11 Is the structure designed to be climbable?

  Yes

  No

• 7.12 Has the fall arrest system been installed as per the manufacturers recommendations?

  Yes

  No

  N/A

• 7.13 Is the system tagged & in date?

  Yes

  No

• 7.14 Is the structure safe to climb?

  Yes

  No

• 7.15 Is an anti-climb guard installed with padlock fitted & functional?

  Yes

  No

• 7.16 Please provide the new padlock code (Note: please call the Access Team with the new code on the day of the visit on 0044 1590 670025) Lock must either be Squire or iLoq, all other locks need to be replaced and all padlock codes on site must be different.

• 7.17 What is the condition of the system / cable?

  Excellent

  Good

  Average

  Poor

  N/A

• Did you take a MEWP to site?

  Yes

  No

• Is the equipment at height free from rust?

  Yes

  No

• Is the equipment at height in full working order and secure?

  Yes

  No

• 7.18 Are there floodlights installed on the structure?

  Yes

  No

• 7.19 Is the floodlight bracket in good condition?

  Yes

  No

• 7.20 Is the bracket installed at the height shown on the drawings?

  Yes

  No

• 7.21 Is there any evidence of bird nesting?

  Yes

  No

• 7.22 Please confirm where the bird nesting is located?

• 7.23 General comments

8 - Floodlights

• 8.1 Is this site a floodlight installation? (Only answer this question if you are attending the following sites, Sherringham High School, Hadleigh United FC, Chatham Town FC, Nelson RFC, North Tawton Rugby Club or Llangefni Town Football Club, for any other site select N/A)

  Yes

  No

  N/A

• 8.2 Please provide pictures of the floodlight column(s), including internal and external pictures of the floodlight cabinet(s)

  Media

• 8.3 Do the floodlights work when switched on?

  Yes

  No

• 8.4 Are all light bulbs operational?

  Yes

  No

• 8.5 Please provide details of the bulbs that need replacing

• 8.6 Are all floodlight columns free from visual defects?

  Yes

  No

• 8.7 Are the external hinge components in good condition and sufficiently greased?

  Yes

  No

  N/A

• 8.8 Is the meter cabinet & control cabinet free from damage, defects or water ingress?

  Yes

  No

• 8.9 Is the LP connected to the floodlight cabinet(s) in good condition?

  Yes

  No

• 8.10 Are there any obvious visual defects of the control gear within the floodlight cabinet?

  Yes

  No

9 - Signage

• Please remove any signage from the site that does not relate to the telecoms equipment

• Please provide pictures of the signage

  Media

• 9.1 Has Shared Access H&S signage been installed on the EMC?

  Yes

  No

• 9.2 Has Shared Access H&S signage been installed on the structure?

  Yes

  No

• 9.3 Has Shared Access H&S signage been installed on the compound gate?

  Yes

  No

  N/A

• 9.4 Has Shared Access H&S signage been installed on the floodlight switch gear cabinet?

  Yes

  No

  N/A

• 9.5 Is all operator signage installed as per the drawing?

  Yes

  No

• 9.6 General comments

10 - Other

• Please ensure all padlocks are replaced with either Squire or iLoq padlock

• 10.1 Have any padlocks been replaced?

  Yes

  No

• 10.2 How many new padlocks have been replaced?

• 10.3 Have any signs been replaced?

  Yes

  No

• 10.4 Please detail the signs that have been installed

• 10.5 Please can you confirm that the PPM to do list has been completed, as well as any extra reactive bolt on tasks?

  Yes

  No

• 10.6 Please advise why this was not completed?

• 10.7 Is the site in a high risk area, i.e. prone to vandalism or anti social behaviour?

  Yes

  No

• 10.8 Has the vegetation been cleared? This should be cleared up to 1m from demise.

  Yes

  No

• 10.9 Please advise why this has not been cleared?

• 10.10 Please include any other information that needs highlighting here