Vacating Checklist

• Tenancy Address

• Tenant(s)

• Forwarding Address

• Tenancy Ended

  Date

• Prepared by

Pre-Vacating Administration

• Notice to end tenancy received

  Yes

  No

  N/A

• Bond refund form signed

  Yes

  No

  N/A

• Disposal of items form signed

  Yes

  No

  N/A

• Quick Steps email sent - Termination Notice

  Yes

  No

  N/A

• Property entered on whiteboard

  Yes

  No

  N/A

• Pre-vacate inspection completed

  Yes

  No

  N/A

On Vacating Day

• Keys received

  Yes

  No

  N/A

• Final Inspection

  Yes

  No

  N/A

In QUBE

• Log job to change locks to red key

  Yes

  No

  N/A

• Log job to mow lawns (if required)

  Yes

  No

  N/A

• Log job to remove rubbish (if required)

  Yes

  No

  N/A

• Log job for pest eradication (if required)

  Yes

  No

  N/A

• End Tenancy

  Yes

  No

  N/A

• Final notes under lease

  Yes

  No

  N/A

• Change status of property

  Yes

  No

  N/A

• Remove hazards relating to vacating tenant

  Yes

  No

  N/A

In BOS

• End Tenancy

  Yes

  No

  N/A

Quick Step Email

• Tenancy has ended

  Yes

  No

  N/A

Final Vacated Administration

• Check scope for damages

  Yes

  No

  N/A

• Invoice damages

  Yes

  No

  N/A

• Make application to TRIB (if necessary)

  Yes

  No

  N/A

• TRIB invoice emailed to Sharon Marenzi

  Yes

  No

  N/A

• Hearing date received

  Yes

  No

  N/A

• Tribunal order received

  Yes

  No

  N/A

• Order emailed to Shona

  Yes

  No

  N/A

• Prepare final account

  Yes

  No

  N/A

• Bond refund form to Property Administrator

  Yes

  No

  N/A

• Send final account letter

  Yes

  No

  N/A

• Scan and save all documents to QUBE

  Yes

  No

  N/A

• Hard copy to filing tray

  Yes

  No

  N/A