Information
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Store Name :
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Store Number :
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Conducted on
Van Checks
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The van checks must be completed at the start of each shift by the CDA using either "R" or "G" or "N/A" if the engine is warm in the case of <br>oil and radiator/coolant checks
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Next Step if RED - Speak to relevant CDA about the correct completion of the Logbook
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The CDA initials must be clearly visible to confirm who has completed the checks
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Next Step if RED - Speak to relevant CDA about the correct completion of the Logbook
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Any defects recorded must be entered onto a defect sheet and the van defect tracker found before the van defect report forms, <br>notifying the Dotcom Manager or Team Support of the issue
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Next Step if RED - Speak to relevant CDA about the correct completion of the Logbook
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If the van has not been used or has been with the service provider, "VAN NOT IN USE" or "VAN IN GARAGE" must be recorded in all <br>relevant columns for that day.
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Next Step if RED - Speak to relevant CDA about the correct completion of the Logbook
Mileage Completion
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The start and end mileage of each shift must be recorded and there should be no difference between the "Actual End Mileage" and the "Actual Start Mileage" for the following shift
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Next Step if RED - Investigate missing mileage
Dotcom Manager Daily Checks
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The Dotcom Manager or designated Team Support must review sections 'B', and 'C' in the van record book, ensuring full completion (including defect sheet if required), write their initials and ensure next steps are recorded for any exceptions
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Next Step if RED - Logbooks must be reviewed daily with any issues highlighted and next stepped
Van Weekly Checks
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The weekly van checks must be completed by a designated CDA ensuring that any RED lights are recorded and remedial action taken
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Next Step if RED - Manage CDA downtime that all weekly checks are completed for all vans
Weekly Management Van Checks
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A physical check of each van must be completed weekly by the Dotcom Manager or Team Support
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Next Step if RED - Ensure every van is fully checked and recorded by a member of the Dotcom Management Team
Dotcom Manager Weekly Review
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The Dotcom Manager must review completion of all aspects of the Van Record Book on a weekly basis with any exceptions being recorded<br>
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Next Step if RED - The Dotcom Manager reviews the Van Record Books weekly to ensure every section is fully completed correctly or next steps are issued for any errors
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Name of person completing audit :
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Signature of person completing audit :
