21 Day Handover Form

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

Store Information

• Store Name

• Store Number

• Address
  Address

Project Personnel

• Project Manager

• Building Surveyor

• Mechanical Installation Contractor

• Electrical Installation Contractor

• Sprinkler Installation Contractor

• Electrical Maintenance Contractor

• Mechanical Maintenance Contractor

• Fire Alarm and Emergency Lighting Maintenance Contractor

• Sprinkler Maintenance Contractor

• Homebase Store Relamping Contractor

Handover Date Details

• Installation Completion Date

  Date

• Installation Handover Date

  Date

Mechanical Handover Details

O&M Manuals

• Is the O&M manual complete and correct?

  Yes

  No

  n/a

• Are 'As Built' Drawings accurate?

  Yes

  No

  n/a

• Is a copy of the O&M manual on site?

  Yes

  No

  n/a

• Is laminated services drawing displayed in Manager's Office?

  Yes

  No

  n/a

• Have copies been issued to maintenance contractor?

  Yes

  No

  n/a

Mechanical Details

• Is a gas meter installed and operational?

  Yes

  No

  n/a

• Where is the gas meter located?

• What is the Meter Serial Number?

• What is the meter reading?

• Photographs of the meter.

  Media

• Is a gas isolation valve installed?

  Yes

  No

  n/a

• Where is the gas isolation valve located?

• Is water meter fitted?

  Yes

  No

  n/a

• Where is the water meter located?

• Photographs of the meter.

  Media

• What is the Meter Serial Number?

• What is the meter reading?

• Where is main stop tap?

• Has all the plant been commissioned?

  Yes

  No

  n/a

• Is all the plant operational?

  Yes

  No

  n/a

• Has an explanation of the system been given?

  Yes

  No

  n/a

• Are room stats set to correct temperatures, in accordance with Argos/Homebase policy?

  Yes

  No

  n/a

• Do dampers operate correctly?

  Yes

  No

  n/a

• Are time clocks set to store times?

  Yes

  No

  n/a

• On alarm does ALL plant shut down correctly?

  Yes

  No

  n/a

• On FA reset does plant start up automatically?

  Yes

  No

  n/a

• Are all main services correctly bonded, including any ducting?

  Yes

  No

  n/a

• Comments on Mechanical Handover

• Photographs of Mechanical Installation

  Media

Controls

• Are controls in place within the panel?

  Yes

  No

  n/a

• What controls are installed?

• Is the store in the Bureau?

  Yes

  No

  n/a

• HVAC Panel phone line number.

• Photos of control system.

  Media

Training

• Has Store Team been instructed on operation of heating plant?

  Yes

  No

  n/a

• Has Store Team been instructed on operation of air conditioning plant?

  Yes

  No

  n/a

Mechanical Snagging

• Have ALL previous snagging works identified been corrected?

  Yes

  No

  n/a

• Have any NEW defects been identified?

  Yes

  No

  n/a
New Snagging Items

• Snagging Item

• Location

• Action By

• Photo of snagging item.

  Media

Handover

• Is the whole system accessible for maintenance?

  Yes

  No

  n/a

• Accepted by the Home Retail Group Building Surveyor.

  Sign

• Accepted by the Servicing Contractor?

  Sign

Electrical Handover Details

O&M Manuals

• Is the O&M manual complete and correct?

  Yes

  No

  n/a

• Are 'As Built' Drawings accurate?

  Yes

  No

  n/a

• Is the whole system accessible for maintenance?

  Yes

  No

  n/a

• Is a copy of the O&M manual on site?

  Yes

  No

  n/a

• Is laminated services drawing displayed in Manager's Office?

  Yes

  No

  n/a

• Have copies been issued to maintenance contractor?

  Yes

  No

  n/a

Electrical Details

• Is an electricity meter installed and operational?

  Yes

  No

  n/a

• Where is the electrical meter located?

• What is the Meter Serial Number?

• What is the meter reading?

• Photographs of the meter.

  Media

• Are electricity meter CT's installed?

  Yes

  No

  n/a

• What size are the CT's?

• Are main electrical earth bonds in correct order and labelled correctly?

  Yes

  No

  n/a

• Are main electrical earths labelled correctly?

  Yes

  No

  n/a

• Are all Distribution Boards accessible without specialist access equipment?

  Yes

  No

  n/a

• Are All Distribution Boards correctly labelled and schedules complete?

  Yes

  No

  n/a

• Are all lamps working?

  Yes

  No

  n/a

• Are Lighting levels adequate throughout store?

  Yes

  No

  n/a

• Are lighting controls fitted for sales area?

  Yes

  No

  n/a

• Are PIR's installed for staff area lighting?

  Yes

  No

  n/a

• Is a Last Man Out Switch installed?

  Yes

  No

  n/a

• Comments on Electrical Handover

• Photographs of Electrical Installation

  Media

Training

• Has Store Team been instructed on operation of lighting systems?

  Yes

  No

  n/a

• Has store team been issued with lamp list?

  Yes

  No

  n/a

• Has maintenance contractor been appraised of the Lighting Controls operation?

  Yes

  No

  n/a

Electrical Snagging

• Have ALL previous snagging works identified been corrected?

  Yes

  No

  n/a

• Have any NEW defects been identified?

  Yes

  No

  n/a
New Snagging Items

• Snagging Item

• Location

• Action By

• Snagging photo

  Media

Handover

• Is the whole system accessible for maintenance?

  Yes

  No

  n/a

• Accepted by the Home Retail Group Building Surveyor.

  Sign

• Accepted by the Servicing Contractor?

  Sign

Fire Alarm & Emergency Lighting

O&M Manuals

• Is the O&M manual complete and correct?

  Yes

  No

  n/a

• Are 'As Built' Drawings accurate?

  Yes

  No

  n/a

• Is a copy of the O&M manual on site?

  Yes

  No

  n/a

• Is a drawing showing the numbered emergency lighting available?

  Yes

  No

  n/a

• Have copies been issued to maintenance contractor?

  Yes

  No

  n/a

Fire Alarm & Emergency Details

• On alarm do autodoors open?

  Yes

  No

  n/a

• On alarm do shutters to sales area come down correctly?

  Yes

  No

  n/a

• Are all Zenon beacons visable on sales visible?

  Yes

  No

  n/a

• Can sounders achieve the required level?

  Yes

  No

  n/a

• Have filters on aspirating system been cleaned?

  Yes

  No

  n/a

• Are statutary emergency lighting levels being achieved?

  Yes

  No

  n/a

• Is central emergency lighting test facility installed?

  Yes

  No

  n/a

• Have all remote rooms been fitted with test keyswitch?

  Yes

  No

  n/a

• Have 'photofluorescent' EXIT signs been provided with emergency lights near on escape routes?

  Yes

  No

  n/a

• Have emergency lights been fitted above ALL distribution boards?

  Yes

  No

  n/a

• Comments on Fire Alarm & Emergency Lighting Handover

• Photographs of Fire Alarm & Emergency Lighting Installation

  Media

Training

• Has Store Team been instructed on operation of fire alarm?

  Yes

  No

  n/a

• Has Store Team been instructed on operation of emergency lights?

  Yes

  No

  n/a

• Is a Zone Chart in place?

  Yes

  No

  n/a

Fire Alarm & Emergency Lighting Snagging

• Have ALL previous snagging works identified been corrected?

  Yes

  No

  n/a

• Have any NEW defects been identified?

  Yes

  No

  n/a
New Snagging Items

• Snagging Item

• Location

• Action By

• Snagging photo

  Media

Handover

• Is the whole system accessible for maintenance?

  Yes

  No

  n/a

• Accepted by the Home Retail Group Building Surveyor.

  Sign

• Accepted by the Servicing Contractor?

  Sign

Sprinkler Handover Details

O&M Manuals

• Is the O&M manual complete and correct?

  Yes

  No

  n/a

• Are 'As Built' Drawings accurate?

  Yes

  No

  n/a

• Is a copy of the O&M manual on site?

  Yes

  No

  n/a

• Have copies been issued to maintenance contractor?

  Yes

  No

  n/a

Sprinkler Details

• Do the ranges cover all areas?

  Yes

  No

  n/a

• Is any trace heating operational?

  Yes

  No

  n/a

• Are the ranges obstructed by stock?

  Yes

  No

  n/a

• Is there suitable space and equipment for re-feuling?

  Yes

  No

  n/a

• Are the valves locked off?

  Yes

  No

  n/a

• Is any trace heating operational in the pump room?

  Yes

  No

  n/a

• Are there any leaks in the pump room?

  Yes

  No

  n/a

• Are spare heads of the correct temperature present in the pump room?

  Yes

  No

  n/a

• Comments on Sprinkler Handover

• Photographs of Sprinkler Installation

  Media

Training

• Has Store Team been instructed on operation of the sprinklers?

  Yes

  No

  n/a

• Has Store Team been instructed on operation of the Sprinkler System and issued with PPE?

  Yes

  No

  n/a

• Is there a block diagram and test procedure on the wall of the pump room?

  Yes

  No

  n/a

Sprinkler Snagging

• Have ALL previous snagging works identified been corrected?

  Yes

  No

  n/a

• Have any NEW defects been identified?

  Yes

  No

  n/a
New Snagging Items

• Snagging Item

• Location

• Action By

• Snagging photo

  Media

Handover

• Is the whole system accessible for maintenance?

  Yes

  No

  n/a

• Accepted by the Home Retail Group Building Surveyor.

  Sign

• Accepted by the Servicing Contractor?

  Sign

Servicing Requirements for New Stores

• Store Brand

  Argos

  Homebase

• Store No

• Store Name

• Store Address
  Address

• Maintenance Region

  Select 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

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  • 18
  • 19
  • 20
  • 21
  • 22
  • 23
  • 24
  • 25
  • 26
  • 27
  • 28
  • 29
  • 30

• Date Store Opened

  Date

• Store Size for HVAC

• LIFT

  Yes

  No

  n/a

• Number of Lifts

• Photos of Lift.

  Media

• DISABLED PLATFORM HOIST

  Yes

  No

  n/a

• Number of Disabled Hoists

• Photos of Disabled Hoist.

  Media

• SCISSOR LIFT

  Yes

  No

  n/a

• Number of Scissor Lifts

• Photos of scissor lift.

  Media

• CONVEYOR

  Yes

  No

  n/a

• Number of Conveyors

• Photos of Conveyor.

  Media

• ESCALATOR

  Yes

  No

  n/a

• Number of Escalators

• Photos of Escalator.

  Media

• AIR TUBES

  Yes

  No

  n/a

• Photos of Air Tubes

  Media

• FIRE ALARMS

  Yes

  No

  n/a

• Photos of Fire Alarm.

  Media

• EMERGENCY LIGHTING

  Yes

  No

  n/a

• HOSE REELS

  Yes

  No

  n/a

• FIRE EXTINGUISHERS

  Yes

  No

  n/a

• SPRINKLERS

  Yes

  No

  n/a

• Photos of Sprinklers.

  Media

• SMOKE VENTS

  Yes

  No

  n/a

• Number of Smoke Vents

• Photos of Smoke Vents.

  Media

• ENVIRONMENTAL FANS

  Yes

  No

  n/a

• Number of Environmental Fans

• Photos of Environmental Fans.

  Media

• PUMPS

  Yes

  No

  n/a

• Photos of Pumps.

  Media

• METHANE DETECTION

  Yes

  No

  n/a

• Photos of Methane Detection.

  Media

• AUTO DOORS

  Yes

  No

  n/a

• Number of Auto Doors

• Photos of Auto Doors.

  Media

• LANDSCAPING

  Yes

  No

  n/a

• Photos of Landscaping.

  Media

• RELAMPING

  Yes

  No

  n/a

• ASBESTOS

  Yes

  No

  n/a

• MOOD MEDIA

  Yes

  No

  n/a

• BUREAU VERITAS

  Yes

  No

  n/a

• FIXED WIRE TESTING

  Yes

  No

  n/a

• PAT TESTING

  Yes

  No

  n/a

• IRRIGATION TANK

  Yes

  No

  n/a

• Photos of Irrigation Tank.

  Media

• RAINWATER HARVESTING

  Yes

  No

  n/a

• Photos of Rainwater Harvesting.

  Media

• WHIFFAWAY SYSTEM

  Yes

  No

  n/a

• OTHER - Please State