Element 2: Recruitment and Management of Shore Based Personel

1. Are Senior on-board personell are rotated through office assigment?

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 2.4.2
Dept: Crewing
Res: Crewing Manager

Element 3: Recruitment & Management of Ship Based Personnel

1. Are the TSM form 70, 70A & 70B available for all personnel including new recruits. Are the records updated in COMPASS

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 3.1.1/3.1.2 MPM 4.4
Dept: Crewing
Res: Personnel Officer

2. Is Marlins English Test done as applicable for staff

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 3.1.1 / MPM 4.3
Dept: Crewing
Res: Personnel Officer

3. Have all staff recruited completed the necessary certification & training as per the MPM Matrixes. Verify randomly 1 vessel / rank / fleetwide

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 3.1.1 / 3.1.2 / MPM Matrix 1- 3
Dept: Crewing
Res: Personnel Officer

4. Is the promotion of staff done in accordance with MPM Matrix 010. Sight examples for 1 each Senior oficer Master , CO, CE & 2E

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 3.1.1 / TMSA 3.2.3 MPM 4.5 / Matrix 10
Dept: Crewing
Res: Crewing Manager

5. Are records mainatined for authentification of Certificates / Check Process for various flag & check 1 each as sample

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 3.1.1/ 3.1.2 / MPM 4.4
Dept: Crewing
Res: Personnel Officer

6. Are Pre Joining Medical Checks carried out for all joiners . For Personnel sailed on Chemical tankers are post repatriation Blood Accumulative Medical tests done

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: MPM 004/ MLC 2.5.4 /TMSA 3.1.3
Dept: Crewing
Res: Personnel Officer

7. Are Pre Joining Drug & alcohol tests carried out prior joining

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: S&H 14.3/ TMSA 3.1.4
Dept: Crewing
Res: Personnel Officer

8. Is "Letter of Undertaking" (Form TSM 043) completed for all joiners

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: S&H 14.1 / TMSA 3.1.4
Dept: Crewing
Res: Personnel Officer

9. Are the Unannounced Periodic Testing completed for each position within a 12 month period

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 3.1.4/ &H 14.5
Dept: Crewing
Res: Personnel Officer

10. Is the Evaluation & Appraisal - TSM 72A & 72B available for al officers & crew- Are they updated in COMPASS ?

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: MPM 5.2 / TMSA 3.2.1
Dept: Crewing
Res: Personnel Officer

11. In case of any dismissal based on disciplinary grounds have the TSM 72 A, & 72B , 74A completed Are the docuements & Evidences maintained as given in section 10- Logbooks, Masters report/ Letter to Seafarer- T=Ref TSM form 42

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 3.3.2/ MPM 10.2
Dept: Crewing
Res: Crewing Manager

12. Are Pre Evaluation of Manning agents done & are annual audits completed. Check records for Last year for all Manning agencies.

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: MSM 4.7 / TMSA 3.2.2/ 3.3
Dept: Crewing
Res: Crewing Manager

13. Management Review for Crew Selection & recruitment process is completed atleast annually

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 3.4.2 / MPM 4.8
Dept: Crewing
Res: Crewing Manager

14. Are all the CBA's maintained , includuing individual contracts within the office & on board

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 3A 1.1/ MPM 2.1
Dept: Crewing
Res: Crewing Manager

15. "Do all Officers & Crew join under a CBA , if not those not covered under CBA have terms &
conditions included in the Seafarers Emplyment Agreement similar to the IMEC model agreement"

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 3A 1.1/ MPM 2.1
Dept: Crewing
Res: Crewing Manager

16. Are records of DNV Competence Management & Seagull Training for ship staff monitered .

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 3A 2.3/MPM 5.1
Dept: Crewing
Res: Crewing Manager

17. Are records maintained for retention rate in the COMPASS . Record Retention rate YTD ____________ . Is it above 80%

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 3A 3.2 4.2
Dept: Crewing
Res: Crewing Manager

18. Have all senior officers attended the Seminar in the Last 2 years. Are records maintained

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 3A 3.3
Dept: Crewing
Res: Crewing Manager

19. Are records maintained for Senior Officers particpation in Shore Based Assignements

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 3A 4.1/ SSA 22.6
Dept: Crewing
Res: Crewing Manager

20. Are the Staff given Monthly Wage Statement TSM 100 / TSM 101 & are the staff advised of the exchange rate. Check 1 example for each Nationality

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: MLC Sec 2 / Chapter 14
Dept: Crewing
Res: Crewing Manager

21. Are the Crewing PIC visiting the vessels, sight few examples

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: -
Dept: Crewing
Res: Crewing Manager

22. Crewing Strategy agreed with Owners & uploaded in compass

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: -
Dept: Crewing
Res: Crewing Manager

23. Do Senior Officer attend briefing prior their assignment. Are records maintained

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: MPM 4.4
Dept: Crewing
Res: Crewing Manager

24. Are the maximum number of natioanlities on board monitered & as per the companys policy

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: -
Dept: Crewing
Res: -

25. For newly hired Masters , has the the outgoinfg Master given feedback to the Vessel Manager. Is an approval mail given for the handover

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: SSA 21.1
Dept: Crewing
Res: Crewing Manager

26. Have a ll newly promoted Masters ( External) given 7 days of handover. Are records available

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: SSA 21.1
Dept: Crewing
Res: Crewing Manager

27. Has assessment of newly recruited Master carried out

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: MPM 4.5
Dept: Crewing
Res: Crewing Manager

28. Are all Promotions to Master approved by COO & Marine Manager

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: MPM 4.5
Dept: Crewing
Res: Crewing Manager

Element 5: Navigation

1. Have all CO completed the Ship Handling Simulation course prior promotion to Master as per SSA Document 22.11 ?. All promotions must be approved by completing TSM form no. 770, 771 or 772 as appropriate.

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 5.3.2 SSA 22.11
Dept: Crewing
Res: Crewing Manager

2. Have all Deck Officers completed the bridge resource management training courses as per SSA Document 22.11 ?. (every 5 yrs for deck officers)

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 5.3.3 SSA 22.11
Dept: Crewing
Res: Crewing Manager

3. Do officers complete the Type Specific ECDIS course completed prior joining ?

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: -
Dept: Crewing
Res: Crewing Executive

4. Have all Officers servining on Ice Class Vessel completed the Ice Navigation & Winterisation course

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: -
Dept: Crewing
Res: Crewing Manager

Element 6: Cargo, Ballast & Mooring Operations

1. Have Officers attended Shore Based courses to provide with operational & emergency procedures - viz Stability , Gas Monitoring / Preventive Planning

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: TMSA 6.4.2
Dept: Crewing
Res: Crewing / ROHQ

Element 7: Management of change

1. Is the procedure for new recruits completed .Check theTSM forms 70A / 70 Bfor new recruits

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: "TMSA 7.2.4 SSA 027"
Dept: Crewing
Res: "Head of Strategic Crewing
Head of Crewing Operations ( Tanker & Bulk )"

Element 10: Environment complaince

1. Is the form TSM 075F completed for all Senior Officers . Are the copies for other personnel received by the Thome Crew Dept Singapore

1) Non - Compliance
2) Observations
3) Improvements
4) Best Practice

Remarks:

Ref: SHE /B/2.3 / ISO 14001: 2004 - 4.2
Dept: Crewing
Res: Crewing Manager

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.