Annual Health and Safety Property Inspection

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Next review date

• This inspection is based on the 29 Hazards from the Housing Health and Safety Rating System as well as the relevant Statutory Compliance listed below.

• The relevant Primary Legislation for HMO's, Shared House's and Single Let Assured Shorthold Tenancies (AST's) is Section 3 of the Health and Safety at Work Act 1974 (to be applied only in communal areas) and the Housing Act 2004.

• The relevant Secondary Legislation for HMO's and Shared Houses is The Management of Houses in Multiple Occupation (England) Regulations 2006.

Occupants

• Does each occupant have an indate individual risk assessment on Inform?

  Yes

  No

  N/A

• Have all necessary risk and control measures been identified and implemented?

  Yes

  No

  N/A

• Have any necessary Personal Emergency Evacuation Plans been completed?

  Yes

  No

  N/A

• Is there an Emergency Evacuation Plan in place for the property?

  Yes

  No

  N/A

Property Type

• House, Flat or Office?

  House

  Flat

  Office

• Is the property shared and if so who with? I.e. Other employing organisation/s or tenants not in connection with Julian House.

• What is the estimated age of the property?

HMO Licensing

• Principal Legislation: The Management of Houses in Multiple Occupation (England) Regulations 2006.

• Is the property classed as a Housing in Multiple Occupation (HMO)?

  Yes

  No

• What type of HMO is the property?

  Select Licensable Non-Licensable Non-Licensable (Registered Social Landlord exemption)

  • Licensable
  • Non-Licensable
  • Non-Licensable (Registered Social Landlord exemption)

• When does the HMO licence expire?

• Is the HMO licence displayed?

  Yes

  No

• Are the Property Manager's details displayed in a prominent position in the HMO? I.e. Property Manager's name, office address and phone number.

  Yes

  No

Compliance Records

• Has Portable Appliance Testing (PAT) been carried out in the last 2 years or 4 years for offices?

  Yes

  No

  N/A

• Has the gas safe inspection been carried out within the last year?

  Yes

  No

  N/A

• Have defects identified on the certificate been rectified?

  Yes

  No

  N/A

• Has the fixed electrical wiring test been carried out within the last 5 years?

  Yes

  No

  N/A

• Have C1 or C2 recommendations been completed?

  Yes

  No

  N/A

• Has the emergency lighting been inspected in the last year?

  Yes

  No

  N/A

• Have the fire extinguishers been inspected within the last year?

  Yes

  No

  N/A

Local Safety Checks

• Are portable extinguishers being checked over on a weekly basis?

  Yes

  No

  N/A

• Is the emergency lighting being tested every month?

  Yes

  No

  N/A

• Is the fire alarm system/smoke detection being tested on a weekly basis?

  Yes

  No

  N/A

• Are the monthly safety checks being carried out consistently?

  Yes

  No

  N/A

• Are issues or concerns raised being dealt with in a timely manner?

  Yes

  No

  N/A

• Is a fire drill being carried out every 6 months?

  Yes

  No

  N/A

• Have any concerns such as extended evacuation time or do not evacuates been rectified?

  Yes

  No

  N/A

• Primary Legislation: The Housing Act 2004.

• Primary Legislation: The Regulatory Reform (Fire Safety) Order 2005 and Fire Safety (England) Regulations 2022.

Fire Risk Assessment

• Is there a valid Fire Risk Assessment in place?

  Yes

  No

  N/A

• When was the Fire Risk Assessment last reviewed?

• Who conducted the Fire Risk Assessment?

• Have all fire safety actions from the Fire Risk Assessment been completed?

  Yes

  No

  N/A

Fire Detection

• Is there an appropriate Automatic Fire Detection and Alarm System in place?

  Yes

  No

  N/A

• What grade is the system?

  Grade A

  Grade D

  Grade F

• What level of coverage does the system provide?

  LD1

  LD2

  LD3

• Is the level of coverage appropriate?

  Yes

  No

  N/A

• Has the fire alarm system/smoke detection inspection been carried out in the last 6 months?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Emergency Routes and Exits

• Are all means of escape free from obstruction?

  Yes

  No

  N/A

• Are all means of escape in good repair and working order?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Damp and Mould Growth

• Are there any concerns regarding dust mites, damp or mould growth?

  Yes

  No

  N/A

• Is there good ventilation throughout the property?

  Natural

  Mechanical

  Natural and Mechanical

• Do the occupants have the ability to control the temperature inside the property?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Excess Cold and Heat

• Are there any significant changes in temperature during different times of the year?

  Yes

  No

  N/A

• Are the occupants comfortable with the temperature?

  Yes

  No

  N/A

• Are there any concerns about excessive cold or heat in the property?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Asbestos and Manufactured Mineral Fibres

• Has an asbestos management survey been obtained for the property?

  Yes

  No

  N/A

• Have any recommendations for removal been completed?

  Yes

  No

  N/A

• If ACMs or presumed ACMs have been left in place, is there a written record or register available at the property which has been reviewed within the last 6-12 months?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Biocides and Control of Substances Hazardous to Health (COSHH)

• Are there any signs that timber or mould growth has been treated with a biocide?

  Yes

  No

  N/A

• Are hazardous substances including cleaning products adequately labelled and stored away properly with the COSHH assessment/s when not in use?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Carbon Monoxide and Fuel Combustion Products

• Is there carbon monoxide alarm located near each fuel burning appliance? (excluding gas cookers)

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Lead

• Is any plumbing pipework in the property a dull grey colour?

  Yes

  No

  N/A

• Is there an existing paint coating in the property built before the 1980s?

  Yes

  No

  N/A

• Has old paintwork been painted over?

  Yes

  No

  N/A

• Is there damage and/or flaking of the old paintwork?

  Yes

  No

  N/A

• Are radiators and associated pipe work free from rust, damage or missing paint?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Radiation

• Has the property been checked against the UK Radon Interactive Map?

  Yes

  No

  N/A

• What is the maximum radon potential?

  Less than 1%

  1-3%

  Greater than 3%

• Has a radon risk report been obtained if above the 3% action level?

  Yes

  No

  N/A

• If the radon risk report determines a high level of radon, has a radon measurement of the property been taken?

  Yes

  No

  N/A

• Is the suitable remedial method advised by the UK Health Security Agency being carried out?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Uncombusted Fuel Gas

• Have occupants ever smelt gas in the property?

  Yes

  No

  N/A

• Does the gas cooker and hob including the control knobs appear to be in good condition?

  Yes

  No

  N/A

• Does the fireplace appear to be in good condition?

  Yes

  No

  N/A

• Is LPG being kept inside or anywhere else on the premises?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Volatile Organic Compounds

• Has any new furniture been ventilated?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Crowding and Space

• Is the occupancy limited to one person per bedroom?

  Yes

  No

  N/A

• Are there adequate facilities for the occupants? (kitchen, bathroom and communal space)

  Yes

  No

  N/A

• Is the recreational space safely fenced off?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Entry by Intruders

• Do all doors and windows lock and function as they should?

  Yes

  No

  N/A

• Does the front door have a good, secure lock?

  Yes

  No

  N/A

• Is there adequate external lighting which gives good coverage and reduces shadows up to entry points to the property?

  Yes

  No

  N/A

• Does the property have CCTV?

  Yes

  No

  N/A

• Do the occupants have any concerns regarding security?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Internal Lighting

• Can the lighting be controlled by the occupants?

  Yes

  No

  N/A

• Is the lighting of a comfortable brightness and free from flicker?

  Yes

  No

  N/A

• Is there any broken/burned out lighting?

  Yes

  No

  N/A

• Is the lighting throughout the property sufficient to work and move about safely?

  Yes

  No

  N/A

• Do the occupants have any concerns regarding the lighting at the property?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Noise

• Is the area surrounding the property particularly noisy?

  Yes

  No

  N/A

• Is there any noisy equipment or facilities including plumbing?

  Yes

  No

  N/A

• Is there continuous noise?

  Yes

  No

  N/A

• Have the occupants raised any concerns regarding noise?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Domestic Hygiene, Pests and Refuse

• Is there a clean, functioning waste bin in the area which is used for appropriate waste?

  Yes

  No

  N/A

• Is there a domestic waste bin available in the kitchen which is not overfilled and in good condition?

  Yes

  No

  N/A

• Is there any evidence of vermin/pests such as droppings, ammonialike smell or gnaw marks?

  Yes

  No

  N/A

• Have any of the occupants raised concerns regarding vermin/pests?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Food Safety

• Are there adequate and suitable food storage facilities including power socket outlets provided?

  Yes

  No

  N/A

• Are there adequate cooking facilities provided?

  Yes

  No

  N/A

• Is there adequate space for food preparation?

  Yes

  No

  N/A

• Are sinks, draining boards and work tops properly installed and fitted including being sealed to adjacent surfaces and provided with splashbacks?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Personal Hygiene, Sanitation and Drainage

• Are there adequate and suitable washing facilities available? (for personal hygiene, clothes and cooking equipment)

  Yes

  No

  N/A

• Are the washing facilities present of a good standard?

  Yes

  No

  N/A

• Are there enough toilets and bathrooms available for the number of occupants?

  Yes

  No

  N/A

• Are the drainage facilities adequate?

  Yes

  No

  N/A

• Has anyone raised any concerns regarding hygiene, sanitation or drainage?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Water Supply

• Has a legionella risk assessment been carried out?

  Yes

  No

  N/A

• Have recommendations from the legionella risk assessment been completed?

  Yes

  No

  N/A

• Are appropriate measures being carried out to control and manage legionella bacterium on an ongoing basis?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Falls Associated with Baths/Showers

• Are baths and/or showers stable and securely fitted?

  Yes

  No

  N/A

• Are safety features in the bathroom incorporated such as handles or grab rails?

  Yes

  No

  N/A

• Is there sufficient functional space in the bathroom to enable occupants to dress, undress and dry themselves?

  Yes

  No

  N/A

• Have all baths or showers had anti-slip mats or anti-slip flooring installed around them?

  Yes

  No

  N/A

• Do occupants with mobility issues have a Falls Risk Assessment?

  Yes

  No

  N/A

• Has anyone raised any concerns regarding slips associated with baths?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Falls on Level Surfaces

• Is there a properly constructed floor, path or yard where needed?

  Yes

  No

  N/A

• Are there any loose paving stones, uneven surfaces and/or overgrown land on the grounds?

  Yes

  No

  N/A

• Are there any slippery or icy conditions?

  Yes

  No

  N/A

• Are all carpets and floor coverings inside the property in good condition and free from disrepair?

  Yes

  No

  N/A

• Are all carpets and floor coverings inside the property fitted tightly preventing slippage or bunching?

  Yes

  No

  N/A

• Are all trailing cables kept to a minimum and away from walk areas?

  Yes

  No

  N/A

• Are all walk areas kept clear of obstructions?

  Yes

  No

  N/A

• Are personal belongings kept off of the floor and stored responsibly away from main traffic routes?

  Yes

  No

  N/A

• Has anyone raised any concerns regarding slips, trips and falls on level surfaces?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Falls Associated with Stairs and Ramps

• Are there bannisters lining each staircase?

  Yes

  No

  N/A

• Are all bannisters and/or handrails secure and free from signs of damage?

  Yes

  No

  N/A

• Are floor coverings across stairs and ramps well fastened, in good condition and free from disrepair?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Falls between Levels

• If there is an attic, is it locked?

  Yes

  No

  N/A

• Do any windows open below waist height?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Electrical Hazards

• Do all electrical sockets operate normally?

  Yes

  No

  N/A

• Are all electrical sockets and cables free from visible damage?

  Yes

  No

  N/A

• Are there any signs of overheating or arcing visible on the socket such as browning of the plastic around the socket holes?

  Yes

  No

  N/A

• Is a plugin Residual Current Device (RCD) adapter used when there is concern with using an occupant's electrical equipment or where leads are used outside?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Fire

• Is there any disrepair to the fabric of walls or ceilings?

  Yes

  No

  N/A

• Are internal doors made of solid construction and free from damage?

  Yes

  No

  N/A

• Do all doors close fully shut into the door frame when released from the open position?

  Yes

  No

  N/A

• Has the fire blanket in the kitchen been formally inspected in the last 12 months?

  Yes

  No

  N/A

• Is the fire blanket stored in its protective pouch and fixed to the wall in the kitchen?

  Yes

  No

  N/A

• Is the fire blanket protective pouch within 12 metres of the cooker and fixed between the cooker and the nearest exit?

  Yes

  No

  N/A

• Is a portable convector heater being used anywhere within the property?

  Yes

  No

  N/A

• Are fire doors being propped or wedged open?

  Yes

  No

  N/A

• Are fire exits and escape routes being kept clear at all times?

  Yes

  No

  N/A

• Is the fire alarm panel fault-free?

  Yes

  No

  N/A

• If fire extinguishers are provided, are they free from damage? I.e. Safety pins intact, gauges in the green and hoses/horns in place?

  Yes

  No

  N/A

• Are there any concerns regarding fire safety?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Flames, Hot Surfaces and Materials

• Are all hot water outlets set at a reasonable temperature?

  Yes

  No

  N/A

• Are all hot surfaces labelled?

  Yes

  No

  N/A

• Are hot surfaces such as hot water pipes covered where they present a risk of burns?

  Yes

  No

  N/A

• Has anyone raised any concerns about burns or scalding?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Collision and Entrapment

• Do all door self-closing devices operate in a smooth and timely manner?

  Yes

  No

  N/A

• Is the glazing in a door, low window or other vulnerable location made of safety glass?

  Yes

  No

  N/A

• Is there disrepair to windows, frames and/or window furniture?

  Yes

  No

  N/A

• Is there low head room to doors well under 1.9 metres?

  Yes

  No

  N/A

• Are there low beams and ceilings well under 1.9 metres?

  Yes

  No

  N/A

• Are there gaps of over 60mm between the end of a bed rail and headboard?

  Yes

  No

  N/A

• Are there gaps of over 120mm from any accessible opening between the bed rail and the mattress platform?

  Yes

  No

  N/A

• Are there unprotected gaps of over 100mm in bannisters?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Explosions

• Does the property have a mains gas supply?

  Yes

  No

  N/A

• Are there any obvious ignition sources close to gas appliances?

  Yes

  No

  N/A

• Has anyone raised any concern regarding explosions?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Ergonomics

• Can all the amenities be used with ease? I.e. Storage of heavy items being kept in lower level cupboards, shelving etc and appropriate siting of electric switches.

  Yes

  No

  N/A

• Has anyone raised any concerns about ergonomics or the layout of the property?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Structural Collapse and Failing Elements

• Is all guttering including rainwater goods secure?

  Yes

  No

  N/A

• Is there anything overhanging from the roof such as bird spikes, gutter brushes, roof tiles and so forth?

  Yes

  No

  N/A

• Does there appear to be any drainage or flooding issues?

  Yes

  No

  N/A

• Are there any loose fittings or fixtures such as lights, cupboards or shelves?

  Yes

  No

  N/A

• Are there any maintenance issues that could affect health and safety?

  Yes

  No

  N/A

• Are there any concerns regarding structural integrity?

  Yes

  No

• Are there obvious defects/health and safety concerns?