ASSIGNMENT PREPARATION

Assignment Preparation
Record any actions noted on the pre-assignment checklist to confirm they have been actioned.

Action point:

Action point

Action point

Action point

Confirm all actions have been completed.

Generate report in discrepancy management and identify any outstanding error notices.

Discuss any outstanding error notices with Licensee.

Obtain report on stock account.

Have Licensee check amount and confirm they are aware this needs to be paid prior to assignment

Confirm the paperwork listed below has been prepared.

LPO Agreement

Technology Agreement

Faxpost Agreement

Cash Management Plan

Disclosure Document Acknowledgements

Cash clearance

Arrange for armaguard service if required.

FINANCIAL HANDOVER

Network Manager Actions

Confirm stock account has been paid.

Confirm any error notices have been cleared.

Confirm there are no outstanding special items

Outgoing Licensee Actions

Balance all counter advances.

Clear all cheques in the normal manner.

Balance office level (FAP1)

Licensee to make good any discrepancies identified during balancing.

Prepare excess cash deposit. Do not place in 2-key safe at this point.

Clear stock sales and book up advance used to pay.

Network Manager Actions

Print counter advance cash holdings report. Confirm all advances have been counted.

Confirm any unused advances have had a cash drawer final performed.

Print screen of items of balance.

Perform Authorised Office Balance.

Incoming Licensee actions.

Count all counter advances including unused advances. Record count on counter advance cash holdings report.

Confirm all items of balance, cash on hand, special items, part paid items, wallet, and cheques.

Count banking prepared for the day and deposit in 2-key safe if applicable.

Network Manager actions.

Have both incoming and outgoing Licensees sign, Counter advance cash holdings report, print screen of items of balance and office balance (FAP1)

Photograph signed documents and retain original papers

OTHER CHECKS

Record numbers of all money order pads on hand.

Record number of date stamps on hand.

Sight lease agreement

Sight property title if owned.

Obtain copy of public liability insurance.

ABN number changed in epos.

Confirm exchange of safe keys and record number of keys for each safe. Note where duplicate keys are kept.

Ensure safe combinations are changed.

Change epos passwords.

Confirm Western Union is accessible.

Record outgoing Licensees address and phone number

Record incoming Licensees after hours contact number.

Have the following documents signed and retain all copies.

Sign LPO Agreement

Sign Technology Agreement

Sign Faxpost Agreement

Sign Cash Management Plan

Obtain appropriate signed Disclosure Document acknowledgements

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.