ASSIGNMENT CHECKLIST v1 July 2017

• Document No.

• Office Assigning

• Conducted on

  Date

• Prepared by

• Outgoing Licensee

• Incoming Licensee

Assignment Preparation

Record any actions noted on the pre-assignment checklist to confirm they have been actioned.

• Action point:

• Action point

• Action point

• Action point

• Confirm all actions have been completed.

  Yes

  No

  N/A

Generate report in discrepancy management and identify any outstanding error notices.

• Discuss any outstanding error notices with Licensee.

  Yes

  No

  N/A

Obtain report on stock account.

• Have Licensee check amount and confirm they are aware this needs to be paid prior to assignment

  Yes

  No

  N/A

Confirm the paperwork listed below has been prepared.

• LPO Agreement

• Technology Agreement

• Faxpost Agreement

• Cash Management Plan

• Disclosure Document Acknowledgements

Cash clearance

• Arrange for armaguard service if required.

  Yes

  No

  N/A

Network Manager Actions

• Confirm stock account has been paid.

  Yes

  No

  N/A

• Confirm any error notices have been cleared.

  Yes

  No

  N/A

• Confirm there are no outstanding special items

  Yes

  No

  N/A

Outgoing Licensee Actions

• Balance all counter advances.

  Yes

  No

  N/A

• Clear all cheques in the normal manner.

  Yes

  No

  N/A

• Balance office level (FAP1)

  Yes

  No

  N/A

• Licensee to make good any discrepancies identified during balancing.

  Yes

  No

  N/A

• Prepare excess cash deposit. Do not place in 2-key safe at this point.

  Yes

  No

  N/A

• Clear stock sales and book up advance used to pay.<br>

  Yes

  No

  N/A

Network Manager Actions

• Print counter advance cash holdings report. Confirm all advances have been counted.

  Yes

  No

  N/A

• Confirm any unused advances have had a cash drawer final performed.

  Yes

  No

  N/A

• Print screen of items of balance.

  Yes

  No

  N/A

• Perform Authorised Office Balance.

  Yes

  No

  N/A

Incoming Licensee actions.

• Count all counter advances including unused advances. Record count on counter advance cash holdings report.

  Yes

  No

  N/A

• Confirm all items of balance, cash on hand, special items, part paid items, wallet, and cheques.

  Yes

  No

  N/A

• Count banking prepared for the day and deposit in 2-key safe if applicable.

  Yes

  No

  N/A

Network Manager actions.

• Have both incoming and outgoing Licensees sign, Counter advance cash holdings report, print screen of items of balance and office balance (FAP1)

  Yes

  No

  N/A

• Photograph signed documents and retain original papers

  Media

• Record numbers of all money order pads on hand.

• Record number of date stamps on hand.

• Sight lease agreement

  Yes

  No

  N/A

• Sight property title if owned.

  Yes

  No

  N/A

• Obtain copy of public liability insurance.

  Yes

  No

  N/A

• ABN number changed in epos.

  Yes

  No

  N/A

• Confirm exchange of safe keys and record number of keys for each safe. Note where duplicate keys are kept.

  Yes

  No

  N/A

• Ensure safe combinations are changed.

  Yes

  No

  N/A

• Change epos passwords.

  Yes

  No

  N/A

• Confirm Western Union is accessible.

  Yes

  No

  N/A

• Record outgoing Licensees address and phone number

• Record incoming Licensees after hours contact number.

Have the following documents signed and retain all copies.

• Sign LPO Agreement

• Sign Technology Agreement

• Sign Faxpost Agreement

• Sign Cash Management Plan

• Obtain appropriate signed Disclosure Document acknowledgements