• Has the previous audit been reviewed

  • Have previous audit actions been completed to a satisfactory standard

1.0 Documentation

  • 1.1 Are Sapphire Vehicle Services statutory documents current and displayed in a prominent place?

  • Sapphire Vehicles Services Employment Liability Insurance certificate.

  • H&S Law poster.

  • Sapphire Vehicle Services Health and Safety Policy Statement.

  • Environment Policy Statement.

  • Management Structure.

  • Fire procedures and plans.

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  • 1.5 Review last reportable accident for evidence of investigation and implementation of remedial action?

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  • 1.6 Are near misses reported on the Effective Software System, investigated and findings communicated to colleagues?

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  • 1.7 Are near miss forms available on the H&S notice board?

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  • 1.8 Discuss with colleagues roll out of recent SSOW documentation and feedback comments in comments section. Check personnel files for evidence of signed SSOW?

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  • 1.9 Are the controls for drivers and visitors in place? Is the DPC (delivery point card) and site visitor brochure in place?

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  • 1.10 Review visitors book. Are visitors signing in and out of site?

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  • 1.11 Are Permit to work being issued to contractors on site? Are contractors site rules available? Is the contractor documentation in place including induction to site, risk assessments and SSOW?

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  • 1.12 Quarterly H&S reviews are carried out and evidence of meeting minutes?

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  • 1.12 Have the 6 Monthly driving licences been performed to the new requirements via the DVLA web site?

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  • 1.13 Is the Effective Software System in use and populated with all H&S maintenance & relevant training schedules?

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  • 1.14 Is the yellow filing system in place and supports all Sapphire Vehicle Services Health and Safety practices and fully up to date?

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2.0 General Health & Safety Issues

  • 2.1 General House Keeping Standards Observed?

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  • 2.2 Adequate Lighting in all Areas?

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  • 2.3 Monthly Safety Inspections Completed?

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  • 2.4 Workshop Walkways and Emergency Exits Clear?

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  • 2.5 Fire Extinguishers of Sufficient Type & Number?

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  • 2.6 Safety Induction in Place for all New Starters?

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  • 2.7 Method Statements in place and kept in Yellow H&S Filing Cabinet?

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  • 2.8 Risk Assessments up to date in Effective Software and copies kept in Yellow H&S Filing Cabinet?

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  • 2.9 First Aid Equipment Available with Appropriate Stocks?

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3.0 Equipment Safety

  • 3.1 Lifting Equipment Checked for Visual Defects?

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  • 3.2 Wheel Chocks Available/Used?

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  • 3.3 Step Ladders Checked for Defect Regularly?

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  • 3.4 Bench Grinder Guards in Place?

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  • 3.5 Gas Bottles Stored/Chained Appropriately?

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  • 3.6 Portable Jacks Inspected for Defects?

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  • 3.7 Impact/Compressed Air Tools Inspected?

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  • 3.8 Compressor Checked/Drained Regularly?

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  • 3.9 Open Pits have Guarding Protection/Used?

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4.0 PPE - Personal Protective Equipment.

  • 4.1 Safety Goggles Available and Used?

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  • 4.2 Protective Eyewear use Specified in Writing/Signs?

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  • 4.3 Noise Protection/Ear Defenders Available?

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  • 4.4 Welding Helmet, Gloves and Curtains Available/Used?

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  • 4.5 Dust Masks Available?

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  • 4.6 Hard Hat/Bump Cap Available?

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  • 4.7 Safety Footwear Available/Worn?

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  • 4.8 Gloves Available (Including Anti-Vibration)?

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  • 4.9 Hi Viz Available/Worn?

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  • 4.10 Overalls Worn (Laundry Service Available) ?

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5.0 Electrical Safety

  • 5.1 Portable Power Tools Inspected Regularly?

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  • 5.2 Electrical Extension Cables Checked/Serviceable?

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  • 5.3 Electrical Panels Labelled Appropriately

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  • 5.4 PAT Testing Completed Routinely and in Date?

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6.0 Chemical Hazard Management

  • 6.1 MSDS Data up to date in Yellow H&S File for all Chemicals Used?

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  • 6.2 All Hazardous Liquids Labelled Appropriately?

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  • 6.3 Eye Wash Stations in Place/Stocked?

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  • 6.4 Supplies on Hand for Chemical Spills?

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  • 6.5 Hazardous Liquid Drums/Containers Bunded?

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  • 6.6 Oily Rags Disposed of in Closed Container?

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7.0 Additional Comments / Observations.

  • ***LEV is not required due to the VMU being left open (All Shutters) 24/7. Area is well ventilated.

  • Report discussed with

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  • Name of Sapphire Manager/Director carrying out the audit

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General

  • Actions to take once the audit has been completed:
    1. A copy must be emailed to Sarah King and the local transport manager.
    2. A copy must be sent to the Operations Director and H&S Manager for Sapphire Vehicle Service.
    3. A copy must be retained on site and filed appropriately in the Yellow H&S filing Cabinet.
    4. All follow up actions should be completed within the timescales agreed at the time of the audit.
    5. All raised actions must never carried through to the next audit unless agreed by senior management.

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