Bookers Health & Safety and Standards Check List v.1

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• H&S Coordinator Present?

• Site Maintenance Engineer Present?

• VMU Manager Present?

• Has the previous audit been reviewed

  Yes

  No

  N/A

• Have previous audit actions been completed to a satisfactory standard

  Yes

  No

  N/A

1.0 Documentation

• 1.1 Are Sapphire Vehicle Services statutory documents current and displayed in a prominent place?

  Yes

  No

  N/A

• Sapphire Vehicles Services Employment Liability Insurance certificate.

• H&S Law poster.

• Sapphire Vehicle Services Health and Safety Policy Statement.

• Environment Policy Statement.

• Management Structure.

• Fire procedures and plans.

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• 1.5 Review last reportable accident for evidence of investigation and implementation of remedial action?

  Yes

  No

  N/A

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• 1.6 Are near misses reported on the Effective Software System, investigated and findings communicated to colleagues?

  Yes

  No

  N/A

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• 1.7 Are near miss forms available on the H&S notice board?

  Yes

  No

  N/A

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• 1.8 Discuss with colleagues roll out of recent SSOW documentation and feedback comments in comments section. Check personnel files for evidence of signed SSOW?

  Yes

  No

  N/A

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• 1.9 Are the controls for drivers and visitors in place? Is the DPC (delivery point card) and site visitor brochure in place?

  Yes

  No

  N/A

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• 1.10 Review visitors book. Are visitors signing in and out of site?

  Yes

  No

  N/A

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• 1.11 Are Permit to work being issued to contractors on site? Are contractors site rules available? Is the contractor documentation in place including induction to site, risk assessments and SSOW?

  Yes

  No

  N/A

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• 1.12 Quarterly H&S reviews are carried out and evidence of meeting minutes?

  Yes

  No

  N/A

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• 1.12 Have the 6 Monthly driving licences been performed to the new requirements via the DVLA web site?

  Yes

  No

  N/A

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• 1.13 Is the Effective Software System in use and populated with all H&S maintenance & relevant training schedules?

  Yes

  No

  N/A

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• 1.14 Is the yellow filing system in place and supports all Sapphire Vehicle Services Health and Safety practices and fully up to date?

  Yes

  No

  N/A

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2.0 General Health & Safety Issues

• 2.1 General House Keeping Standards Observed?

  Yes

  No

  N/A

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• 2.2 Adequate Lighting in all Areas?

  Yes

  No

  N/A

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• 2.3 Monthly Safety Inspections Completed?

  Yes

  No

  N/A

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• 2.4 Workshop Walkways and Emergency Exits Clear?

  Yes

  No

  N/A

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• 2.5 Fire Extinguishers of Sufficient Type & Number?

  Yes

  No

  N/A

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• 2.6 Safety Induction in Place for all New Starters?

  Yes

  No

  N/A

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• 2.7 Method Statements in place and kept in Yellow H&S Filing Cabinet?

  Yes

  No

  N/A

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• 2.8 Risk Assessments up to date in Effective Software and copies kept in Yellow H&S Filing Cabinet?

  Yes

  No

  N/A

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• 2.9 First Aid Equipment Available with Appropriate Stocks?

  Yes

  No

  N/A

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3.0 Equipment Safety

• 3.1 Lifting Equipment Checked for Visual Defects?

  Yes

  No

  N/A

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• 3.2 Wheel Chocks Available/Used?

  Yes

  No

  N/A

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• 3.3 Step Ladders Checked for Defect Regularly?

  Yes

  No

  N/A

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• 3.4 Bench Grinder Guards in Place?

  Yes

  No

  N/A

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• 3.5 Gas Bottles Stored/Chained Appropriately?

  Yes

  No

  N/A

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• 3.6 Portable Jacks Inspected for Defects?

  Yes

  No

  N/A

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• 3.7 Impact/Compressed Air Tools Inspected?

  Yes

  No

  N/A

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• 3.8 Compressor Checked/Drained Regularly?

  Yes

  No

  N/A

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• 3.9 Open Pits have Guarding Protection/Used?

  Yes

  No

  N/A

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4.0 PPE - Personal Protective Equipment.

• 4.1 Safety Goggles Available and Used?

  Yes

  No

  N/A

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• 4.2 Protective Eyewear use Specified in Writing/Signs?

  Yes

  No

  N/A

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• 4.3 Noise Protection/Ear Defenders Available?

  Yes

  No

  N/A

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• 4.4 Welding Helmet, Gloves and Curtains Available/Used?

  Yes

  No

  N/A

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• 4.5 Dust Masks Available?

  Yes

  No

  N/A

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• 4.6 Hard Hat/Bump Cap Available?

  Yes

  No

  N/A

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• 4.7 Safety Footwear Available/Worn?

  Yes

  No

  N/A

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• 4.8 Gloves Available (Including Anti-Vibration)?

  Yes

  No

  N/A

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• 4.9 Hi Viz Available/Worn?

  Yes

  No

  N/A

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• 4.10 Overalls Worn (Laundry Service Available) ?

  Yes

  No

  N/A

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5.0 Electrical Safety

• 5.1 Portable Power Tools Inspected Regularly?

  Yes

  No

  N/A

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• 5.2 Electrical Extension Cables Checked/Serviceable?

  Yes

  No

  N/A

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• 5.3 Electrical Panels Labelled Appropriately

  Yes

  No

  N/A

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• 5.4 PAT Testing Completed Routinely and in Date?

  Yes

  No

  N/A

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6.0 Chemical Hazard Management

• 6.1 MSDS Data up to date in Yellow H&S File for all Chemicals Used?

  Yes

  No

  N/A

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• 6.2 All Hazardous Liquids Labelled Appropriately?

  Yes

  No

  N/A

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• 6.3 Eye Wash Stations in Place/Stocked?

  Yes

  No

  N/A

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• 6.4 Supplies on Hand for Chemical Spills?

  Yes

  No

  N/A

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• 6.5 Hazardous Liquid Drums/Containers Bunded?

  Yes

  No

  N/A

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• 6.6 Oily Rags Disposed of in Closed Container?

  Yes

  No

  N/A

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7.0 Additional Comments / Observations.

• ***LEV is not required due to the VMU being left open (All Shutters) 24/7. Area is well ventilated.

• Report discussed with

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• Name of Sapphire Manager/Director carrying out the audit

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• Actions to take once the audit has been completed:
  1. A copy must be emailed to Sarah King and the local transport manager.
  2. A copy must be sent to the Operations Director and H&S Manager for Sapphire Vehicle Service.
  3. A copy must be retained on site and filed appropriately in the Yellow H&S filing Cabinet.
  4. All follow up actions should be completed within the timescales agreed at the time of the audit.
  5. All raised actions must never carried through to the next audit unless agreed by senior management.