Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

  • Has the previous audit been reviewed

  • Have previous audit actions been completed to a satisfactory standard

1.0 Documentation

  • 1.1 Are PFS statutory documents current and displayed in a prominent place?

  • PFS EL Insurance certificate.

  • H&S Law poster.

  • Wincanton Policy Statement.

  • Environment Policy Statement.

  • Management Structure.

  • Fire procedures and plans.

  • FLT Authorisations and displaying in date licences.

  • Add media

  • 1.2 Review last reportable accident for evidence of investigation and implementation of remedial action?

  • Add media

  • 1.3 Are near miss STAR forms available on the H&S notice board?

  • Add media

  • 1.4 Are near misses reported on RIVO, investigated and findings communicated to colleagues?

  • Add media

  • 1.5 Discuss with colleagues roll out of recent SSOW documentation and feedback comments in comments section. Check personnel files for evidence of signed SSOW?

  • Add media

  • 1.6 Are the controls for drivers and visitors in place? Is the DPC (delivery point card) and site visitor brochure in place?

  • Add media

  • 1.7 Review visitors book. Are visitors signing in and out of site?

  • Add media

  • 1.8 Are Permit to work being issued to contractors on site? Are contractors site rules available? Is the contractor documentation in place including induction to site, risk assessments and SSOW?

  • Add media

  • 1.9 Quarterly H&S reviews are carried out and evidence of meeting minutes?

  • Add media

  • 1.10 Have the 6 Monthly driving licences been performed to the new requirements via the DVLA web site?

  • Add media

  • 1.11 Is the Pullman Maintenance Wall Planner on display and populated with all H&S maintenance schedules?

  • Add media

  • 1.12 Is there visual evidence that additional item check sheets for Sainsburys are in place?

  • 1.13 Sainsburys additional check sheets have been audited and evidenced and correct?

  • Add media

2.0 VMU Loading & Bay Procedures

  • 2.1 Are VMU bay chains and signage in place to prevent unauthorised access?

  • Add media

  • 2.2 Is the call bell in place and does it operate?

  • Add media

  • 2.3 Are internal driver / visitor routes segregated from VMU activities with barriers and gates?

  • Add media

  • 2.4 Are doors locked and keys removed from all vehicles being worked on or not in use (including, forklifts, vans and shutters)?

  • Add media

  • 2.5 Are keys for the above vehicles retained in a secure location?

  • Add media

  • 2.6 Are axle stands in use where vehicles / trailers are raised?

  • Add media

  • 2.7 Are chains / barriers in place around open pits to prevent unauthorised access?

  • Add media

  • 2.8 Are chains / barriers in place around vehicle lifts to prevent unauthorised access under a raised vehicle / trailer?

  • Add media

  • 2.9 Are chains / barriers in place around brake tester rollers to prevent unauthorised access?

  • Add media

3.0 General HS&E Standards

  • 3.1 Are VMU aesthetics and house keeping (internally & externally) maintained to an acceptable standard?

  • Add media

  • 3.2 Are PFS notice boards up to date and include the relevant site information?

  • Add media

  • 3.3 Is the external and internal PFS signage current, visible and clear?

  • Add media

  • 3.4 Are welfare facilities maintained to an adequate hygiene standards?

  • Add media

  • 3.5 Are fire exits throughout the depot clear from obstructions both internally and externally?

  • Add media

  • 3.6 Are all colleagues / visitors in the depot signing in to site, wearing the appropriate PPE & safety footwear?

  • Add media

  • 3.7 Are VMU personnel wearing the correct PPE for the task they are performing? Is it in good condition? Is hearing protection being worn when required?

  • Add media

  • 3.8 Is PPE being stored correctly and not being left out in the VMU exposed to contamination and dust?

  • Add media

  • 3.9 Do colleagues carry out work at height in a safe and correct manner?

  • Add media

  • 3.10 Are ladders being used in the correct manner, tied off and landing points clear of tools, equipment and cables?

  • Add media

  • 3.11 Is fall restraint / fall arrest equipment being used. Is it being used correctly?

  • Add media

  • 3.12 Are colleagues adequately segregated from vehicles when entering / exiting the building? (I.e barrier or separate doorway)

  • Add media

  • 3.13 Gas (oxy/acet) Stations - are there weekly documented audits carried out to ensure gas stations have been checked as per SSOW? Is leak test fluid & fire extinguisher present?

  • Add media

  • 3.14 Do VMU colleagues maintain 3 points of contact when entering / exiting vehicle cabs?

  • Add media

  • 3.15 Are internal and external surfaces free from damage and debris likely to pose a slip, trip, fall hazard?

  • Add media

  • 3.16 Have service vans been subject to documented pre-use checks? (Check a min of 1 van record reg number)

  • Add media

  • 3.17 Is a defect book available in the service van / vehicle? Are there any outstanding defects? (Check a min of 1 van record reg number)

  • Add media

  • 3.18 Is the pre-shift pre-first use FLT Inspection being performed and do the dates coincide with the key log document?

  • Add media

  • 3.19 Are drains identified with the colour coding? Foul = RED / Surface = BLUE

  • Add media

4.0 Behaviour / Observations of personnel. Enter name of person observed / questioned.

  • 4.1 Is PPE being worn when correctly and when required? Is safety footwear in good condition? Is high visibility clothing clean and visible?

  • Add media

  • 4.2 Is hearing protection being worn when performing basic tasks generating noise? Is hearing protection worn correctly? Is hearing protection in good condition?

  • Add media

  • 4.3 Are manual handling tasks being performed correctly? Are mechanical AIDS given priority? Do personnel know T.I.L.E refers to when manual handling? Task. Individual. Load. Environment.

  • Add media

  • 4.4 Are personnel using the correct access routes and walkways without taking short cuts or climbing under / over barriers? Ask why if short cuts are observed?

  • Add media

  • 4.5 Do personnel challenge unsafe acts / behaviours of others?

  • Add media

  • 4.6 Do personnel challenge unauthorised persons in the VMU?

  • Add media

  • 4.7 Do personnel know what STAR represents when performing a task?<br>Stop, Think, Assess, React.

  • Add media

  • 4.8 Are office workstations set correctly as per DSE? Are person sat correctly? Are desks cluttered? Have persons performed the DSE assessment?

  • Add media

  • 4.9 Do personnel perform the STAR act before performing task? <br>Stop, Think, Assess, React.

  • Add media

  • Report discussed with

  • Add signature

  • Name of Senior Manager/Director carrying out the audit

  • Add signature

5.0 Additional Comments / Observations.

General

  • Once the check list is completed, one copy should be held by the depot. A copy should be held by the Senior Manager/Director, and a copy should be forwarded to the PFS Operations Director and H&S Officer.

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. Any ratings or scores displayed in our Public Library have not been verified by SafetyCulture for accuracy. Users of our platform may provide a rating or score that is incorrect or misleading. You should independently determine whether the template is suitable for your circumstances. You can use our Public Library to search based on criteria such as industry and subject matter. Search results are based on their relevance to your search and other criteria. We may feature checklists based on subject matters we think may be of interest to our customers.