Health & Safety and Standards Check List v.6 for Sainsburys Operations.

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Has the previous audit been reviewed

  Yes

  No

  N/A

• Have previous audit actions been completed to a satisfactory standard

  Yes

  No

  N/A

1.0 Documentation

• 1.1 Are PFS statutory documents current and displayed in a prominent place?

  Yes

  No

  N/A

• PFS EL Insurance certificate.

• H&S Law poster.

• Wincanton Policy Statement.

• Environment Policy Statement.

• Management Structure.

• Fire procedures and plans.

• FLT Authorisations and displaying in date licences.

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  Media

• 1.2 Review last reportable accident for evidence of investigation and implementation of remedial action?

  Yes

  No

  N/A

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• 1.3 Are near miss STAR forms available on the H&S notice board?

  Yes

  No

  N/A

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• 1.4 Are near misses reported on RIVO, investigated and findings communicated to colleagues?

  Yes

  No

  N/A

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• 1.5 Discuss with colleagues roll out of recent SSOW documentation and feedback comments in comments section. Check personnel files for evidence of signed SSOW?

  Yes

  No

  N/A

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• 1.6 Are the controls for drivers and visitors in place? Is the DPC (delivery point card) and site visitor brochure in place?

  Yes

  No

  N/A

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• 1.7 Review visitors book. Are visitors signing in and out of site?

  Yes

  No

  N/A

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• 1.8 Are Permit to work being issued to contractors on site? Are contractors site rules available? Is the contractor documentation in place including induction to site, risk assessments and SSOW?

  Yes

  No

  N/A

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• 1.9 Quarterly H&S reviews are carried out and evidence of meeting minutes?

  Yes

  No

  N/A

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• 1.10 Have the 6 Monthly driving licences been performed to the new requirements via the DVLA web site?

  Yes

  No

  N/A

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• 1.11 Is the Pullman Maintenance Wall Planner on display and populated with all H&S maintenance schedules?

  Yes

  No

  N/A

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• 1.12 Is there visual evidence that additional item check sheets for Sainsburys are in place?

  Yes

  No

  N/A

• 1.13 Sainsburys additional check sheets have been audited and evidenced and correct?

  Yes

  No

  N/A

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2.0 VMU Loading & Bay Procedures

• 2.1 Are VMU bay chains and signage in place to prevent unauthorised access?

  Yes

  No

  N/A

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• 2.2 Is the call bell in place and does it operate?

  Yes

  No

  N/A

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• 2.3 Are internal driver / visitor routes segregated from VMU activities with barriers and gates?

  Yes

  No

  N/A

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• 2.4 Are doors locked and keys removed from all vehicles being worked on or not in use (including, forklifts, vans and shutters)?

  Yes

  No

  N/A

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• 2.5 Are keys for the above vehicles retained in a secure location?

  Yes

  No

  N/A

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• 2.6 Are axle stands in use where vehicles / trailers are raised?

  Yes

  No

  N/A

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• 2.7 Are chains / barriers in place around open pits to prevent unauthorised access?

  Yes

  No

  N/A

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• 2.8 Are chains / barriers in place around vehicle lifts to prevent unauthorised access under a raised vehicle / trailer?

  Yes

  No

  N/A

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• 2.9 Are chains / barriers in place around brake tester rollers to prevent unauthorised access?

  Yes

  No

  N/A

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3.0 General HS&E Standards

• 3.1 Are VMU aesthetics and house keeping (internally & externally) maintained to an acceptable standard?

  Yes

  No

  N/A

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• 3.2 Are PFS notice boards up to date and include the relevant site information?

  Yes

  No

  N/A

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• 3.3 Is the external and internal PFS signage current, visible and clear?

  Yes

  No

  N/A

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• 3.4 Are welfare facilities maintained to an adequate hygiene standards?

  Yes

  No

  N/A

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• 3.5 Are fire exits throughout the depot clear from obstructions both internally and externally?

  Yes

  No

  N/A

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• 3.6 Are all colleagues / visitors in the depot signing in to site, wearing the appropriate PPE & safety footwear?

  Yes

  No

  N/A

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• 3.7 Are VMU personnel wearing the correct PPE for the task they are performing? Is it in good condition? Is hearing protection being worn when required?

  Yes

  No

  N/A

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• 3.8 Is PPE being stored correctly and not being left out in the VMU exposed to contamination and dust?

  Yes

  No

  N/A

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• 3.9 Do colleagues carry out work at height in a safe and correct manner?

  Yes

  No

  N/A

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• 3.10 Are ladders being used in the correct manner, tied off and landing points clear of tools, equipment and cables?

  Yes

  No

  N/A

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• 3.11 Is fall restraint / fall arrest equipment being used. Is it being used correctly?

  Yes

  No

  N/A

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• 3.12 Are colleagues adequately segregated from vehicles when entering / exiting the building? (I.e barrier or separate doorway)

  Yes

  No

  N/A

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• 3.13 Gas (oxy/acet) Stations - are there weekly documented audits carried out to ensure gas stations have been checked as per SSOW? Is leak test fluid & fire extinguisher present?

  Yes

  No

  N/A

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• 3.14 Do VMU colleagues maintain 3 points of contact when entering / exiting vehicle cabs?

  Yes

  No

  N/A

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• 3.15 Are internal and external surfaces free from damage and debris likely to pose a slip, trip, fall hazard?

  Yes

  No

  N/A

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• 3.16 Have service vans been subject to documented pre-use checks? (Check a min of 1 van record reg number)

  Yes

  No

  N/A

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• 3.17 Is a defect book available in the service van / vehicle? Are there any outstanding defects? (Check a min of 1 van record reg number)

  Yes

  No

  N/A

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• 3.18 Is the pre-shift pre-first use FLT Inspection being performed and do the dates coincide with the key log document?

  Yes

  No

  N/A

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• 3.19 Are drains identified with the colour coding? Foul = RED / Surface = BLUE

  Yes

  No

  N/A

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4.0 Behaviour / Observations of personnel. Enter name of person observed / questioned.

• 4.1 Is PPE being worn when correctly and when required? Is safety footwear in good condition? Is high visibility clothing clean and visible?

  Yes

  No

  N/A

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• 4.2 Is hearing protection being worn when performing basic tasks generating noise? Is hearing protection worn correctly? Is hearing protection in good condition?

  Yes

  No

  N/A

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• 4.3 Are manual handling tasks being performed correctly? Are mechanical AIDS given priority? Do personnel know T.I.L.E refers to when manual handling? Task. Individual. Load. Environment.

  Yes

  No

  N/A

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• 4.4 Are personnel using the correct access routes and walkways without taking short cuts or climbing under / over barriers? Ask why if short cuts are observed?

  Yes

  No

  N/A

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• 4.5 Do personnel challenge unsafe acts / behaviours of others?

  Yes

  No

  N/A

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• 4.6 Do personnel challenge unauthorised persons in the VMU?

  Yes

  No

  N/A

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• 4.7 Do personnel know what STAR represents when performing a task?<br>Stop, Think, Assess, React.

  Yes

  No

  N/A

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• 4.8 Are office workstations set correctly as per DSE? Are person sat correctly? Are desks cluttered? Have persons performed the DSE assessment?

  Yes

  No

  N/A

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• 4.9 Do personnel perform the STAR act before performing task? <br>Stop, Think, Assess, React.

  Yes

  No

  N/A

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• Report discussed with

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  Sign

• Name of Senior Manager/Director carrying out the audit

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5.0 Additional Comments / Observations.

• Once the check list is completed, one copy should be held by the depot. A copy should be held by the Senior Manager/Director, and a copy should be forwarded to the PFS Operations Director and H&S Officer.