Title Page
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Site conducted
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Conducted on
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Prepared by
Action Plan Review - All stores have been instructed to keep a H&S action plan. This should be interrogated to answer the questions below
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A: Number of new actions this month
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B: Total number of actions on action plan
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C: Number of actions completed this month
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D: Total number of completed actions
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Percentage of total completed actions ( D/B*100)
H&S Management
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Does the store hold an upto date and "live" H&S action plan?
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All stores have been advsied to produce a H&S action plan to keep "tabs" on H&S requirements. This should be populated regularly both with new requirements and updates on completed actions. Advise the store this must be actioned immediatley .A template is available on "The Thread" within the H&S section
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Does the store have a dedicated H&S noticeboard?
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The store must display all upto date relevant H&S information for staff. As a minimum this should include a completed H&S law poster, Emergency Action Plan,a list of First Aiders and a document detailing who the PiCs are ( Persons in control)
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Is there a completed H&S Law Poster, Emergency Action Plan and a document displaying who the PICs are ?
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Advise the store manager on the improvements required
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Has every employee (including store managers) got a documented employee training record ?
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All stores where provided with blank employee training records. They were explained and informed that every member of staff must be recorded. Detail what members of staff do not have one and advise the store manager that this needs to be improved on.
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Have all PiC staff completed Risk Assessment Training?
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Detail who has and hasnt undertaken the training. All PiCs must undergo the RA training programme to allow them to produce a Risk Assessment at any given time.
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Have all staff completed Induction Training
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List those staff who havent completed the induction training. H&S will issue access to the training following this audit
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Have all staff had Manual Handling Training
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Detail the names of all staff who require training
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Has any member of staff been trained on Ladder Checks
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Detail one nominated member of staff to undergo this training
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Have all staff had Ladder use training
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Detail the names of all staff who require this training .
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Have all nominated First Aiders received First Aid Training
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Detail the names of all staff who require training
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Is the first Aid Box on site and are the contents in date?
H&S Log Books
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Have all items in the H&S Log Book been completed correctly?
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Advise thestore that all checks must be completed correctly. All stores were walked through the requirement of each check step by step. Stores were advised if they can not complete any part of a check then they must NOT sign it off as completed, instead they must mark the check as incompleted / No and request H&S department to provide information and /or training to enable the check to be completed . Detail what information/training the store requires
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Has the Legionella Check list been completed
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Advise thestore that all checks must be completed correctly on a weekly and monthly basis. All stores had the checks explained to them. If the manager does not know how to complete them then you must advise the H&S department who will arrange further training. Stores were all given guidance on how to complete the check whilst they were awaiting the provision of thermometers / water temperature testing equipment from H&S . Detail the names of staff who require additional training
Store Conditions
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Did the site ensure your were signed in?
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The store should be advsied that every person irrespective of their position must always be made to sign in.
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Did the store advise you of Fire Exits & Fire Alarm Test times?
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Advise the store that all visitors , contractors and staff must be breifed on Fire Safety. This remains the case even if the visitor is a regualr visitor
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If contractors are on site did the store advise you ?
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If a contractor is on site all visitors, staff etc must be advsied of where the contractor is working, what they are doing and any restrictions placed on them whilst the contractor is at work.
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Is the store, including BOH, all floors, all store rooms and all other usable areas including remote stock rooms free from a build up of waste
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Report details of the waste (type & amount) . Where possible include pictures. The H&S department will use this information to arrange the most appropriate action
Risk Assessments
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Has the store produced and actioned risk assessements?
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All PiC staff were advsied to complete RA training. If they havent they must do so with 7 working days. If they have they must complete all RA's within one month and notify H&S that this has been finialised
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Is there a RA for "General Store"?
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Is there a RA for Display Screen Equipment (DSE) for ALL individuals ?
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Is there a RA for Step Ladders/Ladder/Work at Height ?
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Is there a RA for Racking?
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Is there a RA for Deliveries?
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Is there a RA for Lone Working?
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Is there RA for vulnerable People ( pregnancy,disability etc)
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Have you identified if other RAs are required?
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Detail other risk assessments the store should produce
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Have you advised the store to complete missing RA's
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If you have identified missing RA's then you must instruct the store to ensure these are completed and the contents breifed and made avaialable to all staff at all times. Staff must be made aware of their duty to follow the detail within the RA's
H&S Action Plan
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Have you explained to the store all the findings of your visit and ensured that the store has taken details in order for them to up date their H&S action Plan
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You must be satisfied that the store understand tasks they need to implement/complete and that they must document these within their action plan
