Title Page
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Service being audited:
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Address:
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Auditee:
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E-mail address of Service Manager for Actions to be sent through to.
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Auditor:
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Date of Audit:
Section 1 - Opening Meeting
Introductions and format of the audit
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Introductions:
H&S Team
Service Team -
The purpose of this audit is to ensure that the council service is meeting its statutory requirements with regards to Health & Safety.
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The audit is split into specific sections as follows:
Business Management
The Service Manager will be required to answer questions and provide documentary evidence on service specific topics.
General Information
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Head of Service:
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Total number of staff employed by service?
General Notes
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Section 2 - Business Management
2.1 - Safety Policy
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2.1.1 - Is there a copy of the current version of the Health & Safety Policy available in your area of responsibility?
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2.1.2 - Are all employees aware of the H&S policy?
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2.1.3 - Are employees aware of their H&S duties and responsibilities?
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2.1.4 - Is there a clear, written allocation of the H&S responsibilities of all line managers and supervisors in your area of responsibility?
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2.1.5 - Are employees given specific health & safety information? e.g. employee handbook
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2.1.6 - How are Health & Safety matters discussed with staff?
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2.1.7 - Is all relevant H&S information displayed?
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2.1.8 - Have all employees got access to relevant safety documents and guidance?
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2.1.9 - Is there a Health & Safety Law poster displayed in employee areas?
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Section 2.1 - Any other relevant deficiencies observed, not covered above:
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Section 2.1 - Other deficiencies observed, not covered above:
2.2 - Risk Assessments
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2.2.1 - Are all hazards/risks identified?
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2.2.2 - Are written risk assessments (generic/task specific) in place?
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2.2.3 - Is there evidence of management/employee (key members of staff) invovlement?
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2.2.4 - It there evidence of risk assessment outcomes i.e. training/method statements/health surveillance/ PPE etc.?
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2.2.5 - Are control measures implemented?
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2.2.6 - Are recommendations for improvement identified and followed up?
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2.2.7 - Is there evidence that risk assessments have been communicated to all relevant staff?
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2.2.7.1 - How are risk assessments communicated to staff?
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2.2.8 - Is there evidence of training/competency to carry out risk assessments?
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2.2.9 - Are risk assessments approved by an appropriate person?
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2.2.10 - Are risk assessments reviewed periodically, following accidents and following changes of work practices?
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2.2.10.1 - Who carries out the reviews?
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2.2.11 - Does the service manager monitor risk assessments produced for specific areas/risks?
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Section 2.2 - Any other relevant deficiencies observed, not covered above:
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Section 2.2 - Other deficiencies observed, not covered above:
2.3 - Accident and Incident Reporting
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2.3.1 - How do you record accidents/incidents within your service area
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2.3.2 - Are all relevant accidents/incidents reported to the health and safety team to enable HSE notification within specified time scales?
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2.3.3 - Are all employees aware of their responsibilities regarding accident/incident reporting?
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2.3.4 - Are all accidents/incidents evaluated at least annually, patterns & trends identified and preventative action taken?
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2.3.5 - Do investigations consider compliance with legal standings, failure in performance e.g. following protocol, RA and method statements and corrective action taken where required?
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Section 2.3 - Any other relevant deficiencies observed, not covered above:
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Section 2.3 - Other deficiencies observed, not covered above:
2.4 - Emergency Arrangements
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2.4.1 - Does the service have arrangements in place to deal with serious and imminent danger?
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2.4.1a - Documents reviewed at time of audit:
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2.4.2 - Are specific personnel aware of their responsibility in the event of an emergency?
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2.4.3 - Have fire wardens been appointed?
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2.4.4 - Are other personnel aware of what to do in the event of an emergency?
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2.4.5 - Are PEEP's in place for any staff that may require them?
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2.4.6 - Are visitors, contractors and temporary employees made aware of evacuation procedures?
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2.4.6.1 - How are people made aware of evacuation procedures?
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2.4.7 - Are there written evacuation procedures posted in appropriate locations and are means of escape clearly signed?
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2.4.8 - Is appropriate equipment available to deal with emergencies e.g. Evac Chair
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2.4.8.1 - Are key personnel trained in the use of equipment?
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2.4.9 - If the workplace is shared, are arrangements communicated and co-ordinated with neighbours?
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Section 2.4 - Any other relevant deficiencies observed, not covered above:
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Section 2.4 - Other deficiencies observed, not covered above:
2.5 - First Aid
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2.5.1 - Are there adequate numbers of trained personnel to render first aid readily available?
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2.5.2 - Are there adequate numbers of nominated persons to maintain first aid boxes and records?
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2.5.3 - First aid supplies are readily available, well stocked and in date?
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2.5.4 - Are there adequate facilities available for the disposal of sharps (if required)?
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Section 2.5- Any other relevant deficiencies observed, not covered above:
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Section 2.5 - Other deficiencies observed, not covered above:
2.7 - Security and Violence at Work
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2.7.1 - Is there clear signage directing visitors to reception/other services on site?
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2.7.2 - Is there a signing in/out procedure or access control system in use?
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2.7.3 - Are access points locked / restricted when the premises are not in use?
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2.7.4 - Is there a clearly defined route between the site entrance(s) and reception, with access to staff avoided where practicable?
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2.7.5 - Is there a Violence & Aggression at Work policy?
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2.7.6 - Are procedures in place for dealing with Violence at Work?
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Section 2.7 - Any other relevant deficiencies observed, not covered above:
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Section 2.7 - Other deficiencies observed, not covered above:
2.8 - Safety Representation/Inspections
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2.8.1 - Is H&S an agenda item at team meetings?
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2.8.2 - Are documented safety inspections carried out by a competent person?
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2.8.3 - Is remedial action carried out?
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Section 2.8 - Any other relevant deficiencies observed, not covered above:
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Section 2.8 - Other deficiencies observed, not covered above:
2.9 - General Training
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2.9.1 - Have all staff received Induction training?
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2.9.2 - Have all staff received H&S Awareness training, within the last 3 years?
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2.9.3 - Have all staff received Manual Handling training, within the last 3 years?
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2.9.4 - Have all staff received Working at Height training, within the last 3 years ?
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2.9.5 - Have all staff received Fire Awareness training, within the last 3 years?
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2.9.6 - Have all relevant teaching staff received COSHH training, within the last 3 years ?
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2.9.7 - Have all relevant staff received Food Hygiene training, within the last 3 years?
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2.9.8 - Have all relevant teaching staff received Risk Assessment training, within the last 3 years?
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2.9.9 - Have all relevant teaching staff received Fire Warden training, within the last 3 years?
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2.9.10 - Have all relevant teaching staff received Lone Working Awareness training, within the last 3 years?
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2.9.11 - Has the Site Manager completed Site Manager training, within the last 3 years?
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2.9.12 - Have all relevant cleaning/catering/site staff had training in the use of any Machinery, within the last 3 years?
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2.9.13 - Have all relevant staff had training in Sharps/Bio-Hazards, within the last 3 years?
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2.9.14 - Have senior staff/members of SLT received advanced Health & Safety training (eg. IOSH Managing Safely, NEBOSH Certificate)?
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2.9.15 - Are appropriate training records kept?
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Section 2.9 - Any other relevant deficiencies observed, not covered above:
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Section 2.9 - Other deficiencies observed, not covered above:
2.10 - Wellbeing
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2.10.1 - Is there a Wellbeing Policy in place?
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2.10.2 - Is there evidence that the Wellbeing Policy has been communicated to all staff?
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2.10.3 - Does the service have mechanisms in place to identify and act upon staff wellbeing issues or concerns?
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2.10.4 - Are there Procedures in place for managing staff wellbeing, where any issues or concerns have been highlighted?
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2.10.5 - Are all new employees given a clear outline of job functions and responsibilities?
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2.10.6 - Is medical surveillance in place for relevant staff?
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Section 2.10 - Any other relevant deficiencies observed, not covered above:
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Section 2.10 - Other deficiencies observed, not covered above:
2.11 - New and Expectant Mothers
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2.11.1 - Is there a New & Expectant Mother policy in place?
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2.11.2 - Are New & Expectant Mothers covered by a risk assessment?
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2.11.3 - Are managers aware of the need to modify tasks or consider alternative working arrangements depending on the findings of risk assessments?
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2.11.4 - Is there evidence that managers review New & Expectant Mother Risk Assessment with individuals?
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2.11.5 - What facilities are available for New & Expectant Mothers?
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Section 2.11 - Any other relevant deficiencies observed, not covered above:
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Section 2.11 - Other deficiencies observed, not covered above:
2.12 - Manual Handling
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2.11.1 - Is there a New & Expectant Mother policy in place?
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2.11.2 - Are New & Expectant Mothers covered by a risk assessment?
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2.11.3 - Are managers aware of the need to modify tasks or consider alternative working arrangements depending on the findings of risk assessments?
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2.11.4 - Is there evidence that managers review New & Expectant Mother Risk Assessment with individuals?
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2.11.5 - What facilities are available for New & Expectant Mothers?
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Section 2.11 - Any other relevant deficiencies observed, not covered above:
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Section 2.11 - Other deficiencies observed, not covered above:
2.13 - Working at Height
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2.11.1 - Is there a New & Expectant Mother policy in place?
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2.11.2 - Are New & Expectant Mothers covered by a risk assessment?
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2.11.3 - Are managers aware of the need to modify tasks or consider alternative working arrangements depending on the findings of risk assessments?
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2.11.4 - Is there evidence that managers review New & Expectant Mother Risk Assessment with individuals?
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2.11.5 - What facilities are available for New & Expectant Mothers?
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Section 2.11 - Any other relevant deficiencies observed, not covered above:
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Section 2.11 - Other deficiencies observed, not covered above:
2.14 - Lone Working
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2.11.1 - Is there a New & Expectant Mother policy in place?
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2.11.2 - Are New & Expectant Mothers covered by a risk assessment?
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2.11.3 - Are managers aware of the need to modify tasks or consider alternative working arrangements depending on the findings of risk assessments?
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2.11.4 - Is there evidence that managers review New & Expectant Mother Risk Assessment with individuals?
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2.11.5 - What facilities are available for New & Expectant Mothers?
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Section 2.11 - Any other relevant deficiencies observed, not covered above:
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Section 2.11 - Other deficiencies observed, not covered above:
2.15 - Display Screen Equipment (DSE)
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2.15.1 - Has a DSE Self-Assessment been carried out for relevant employees?
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2.15.2 - Have relevant employees received DSE awareness training/instruction?
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2.15.3 - What procedures are in place for employees that report any pain or discomfort that may be attributed to using the DSE?
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2.15.4 - Are full DSE assessments carried out by a competent person?
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Section 2.15 - Any other relevant deficiencies observed, not covered above:
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Section 2.15 - Other deficiencies observed, not covered above:
2.16 - Control of Contractors
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2.16.1 - Who is involved in preparing specifications for major works?
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2.16.2 - Are all contractor competences checked, prior to commencement of works?
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2.16.2.1 - Checked by:
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2.16.3 - Are job specific method statements and risk assessments obtained from contractors, checked by a competent person and communicated to the service?
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2.16.3.1 - By who?
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2.16.4 - Are meetings held directly with the contractor to discuss the intended work and how it will affect normal service operation?
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2.16.5 - Are contractors monitored whilst undertaking work?
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2.16.5.1 - By who?
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2.16.6 - How are high risk activities controlled on site?
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Section 2.16 - Any other relevant deficiencies observed, not covered above:
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Section 2.16 - Other deficiencies observed, not covered above:
2.17 - Driving at Work
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2.17.1 - Does the school own any vehicles?
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Select Vehicle:
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Minibus
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2.17.1.1.1 - Are all drivers' licences checked to ensure they have the right class of license to drive a minibus (i.e. D or D1 on the license or they passed their test pre-January 1997)?
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2.17.1.1.2 - Are all minibus drivers MIDAS trained?
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2.17.1.1.3 - Are suitable and sufficient risk assessments carried out for the use of the minibus?
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2.17.1.1.4 - Have all minibus drivers signed a disclaimer to confirm they are medically fit to drive?
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2.17.1.1.5 - Are pre-use checks of the minibus carried out before each use and fully documented?
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2.17.1.1.6 - Does the minibus have current road tax, insurance and MOT?
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2.17.1.1.7 - Are seatbelts fitted to the minibus?
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2.17.1.1.8 - Does the minibus carry a first aid kit, fire extinguisher, high-viz vest and warning triangle?
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2.17.1.1.9 - Are powered lifts tested and thoroughly inspected every 6 months and documents available?
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Other
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Details of other:
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2.17.2 - Does the school allow staff to transport pupils in their own private vehicles?
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2.17.2.1 - Does the school have a risk assessment in place for staff to transport pupils?
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2.17.2.2 - Has the school checked staff who transport pupils have fully comprehensive in-date insurance, with business use?
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2.17.2.3 - Has the school checked staff who transport pupils are 21 or over and have a minimum of 3 years driving experience?
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2.17.2.4 - Has the school checked staff who transport pupils, have a taxed and MOT'd vehicle?
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2.17.2.5 - Has the school obtained a signed disclaimer to confirm staff who transport pupils in their vehicles are medically fit to drive?
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2.17.2.6 - Has the school obtained explicit parental consent for pupils to travel in private vehicles?
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Section 2.17 - Any other relevant deficiencies observed, not covered above:
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Section 2.17 - Other deficiencies observed, not covered above:
Section 3 - Summary
Summary of audit
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At the beginning of the report you will see two boxes marked 'Flagged Items' and 'Actions'
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A' Flagged Item', indicates a major non-conformance and could mean your school is working unsafely or even breaking the law.
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An 'Action', indicates issues identified during the inspection that require improvements.
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Timescales for addressing Actions:
Signature
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Auditors Signature
