Despatch Monthly Managers Audit

• Conducted on

  Date

• Prepared by

• Location
  Address

Hand - Power tools

• Correct use of tools

  Yes

  No

  N/A

• Tools in good serviceable condition and have a daily inspection carried out please provide evidence (photo)

  Yes

  No

  N/A

Housekeeping

• Are green walkways clear of obstructions if no please add a photo

  Yes

  No

  N/A

• General cleanliness of all work areas

  Good

  Fair

  Poor

  N/A

• Lighting and ventilation satisfactory for the area and working correctly

  Good

  Fair

  Poor

  N/A

• Safety equipment stored correctly

  Yes

  No

  N/A

• General workspace around machines clear of hazards and adequate in size

  Safe

  At Risk

  N/A

• Storage facilities neat, tidy, accessible and have correct signage

  Yes

  No

  N/A

Electrical hazards

• Portable appliances have a current PAT test that can be evidenced

  Pass

  Fail

  N/A

• There are no trailing cables or extension leads coiled up and in use

  Yes

  No

  N/A

• There is clear access to all electrical distribution boards

  Yes

  No

  N/A

Fire and Emergency

• Evacuation routes clear of obstruction

  Yes

  No

  N/A

• Fire doors are kept clear and in good working order

  Yes

  No

  N/A

• Fire extinguisher in date and gauge is in the green

  Yes

  No

  N/A

• Fire alarm test carried out weekly, are staff aware of this

  Yes

  No

  N/A

• All staff have appropriate training and are aware of the evacuation plan

  Yes

  No

  N/A

Working at height

• Blue podiums / steps daily checks carried out

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Ladders are used correctly

  Yes

  No

  N/A

• Is the chain across the Despatch roller door when not in use

  Select Yes No N/A

  • Yes
  • No
  • N/A

Lifting Equipment / Forklift

• Safe working loads displayed

  Yes

  No

  N/A

• Daily checks carried out on the forklifts

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Are SSOW being adhered too

  Yes

  No

  N/A

• Periodic inspections up to date

  Yes

  No

  N/A

Machinery - Guarding - Safety

• Are machine guards in a serviceable condition

  Yes

  No

  N/A

• Emergency stops controls are accessible

  Yes

  No

  N/A

• Are emergency stops tested daily and functioning correctly

  Yes

  No

  N/A

• LOTO procedure in place and operators trained

  Yes

  No

  N/A

• Only trained and competent individuals operating machinery, training records available to view

  Yes

  No

  N/A

• Are daily check sheets completed for each machine

  Pass

  Fail

  N/A

Environment and Welfare

• Is there excess waste / dust outside the building

  Good

  Fair

  Poor

  N/A

• Lighting, heating, ventilation, humidity, dust satisfactory

  Good

  Fair

  Poor

  N/A

• toilets, canteen in good useable order

  Yes

  No

  N/A

• Drinking water available

  Yes

  No

  N/A

COSHH

• Are COSHH cupboards available and in good order

  Yes

  No

  N/A

• Are there any non related COSHH items in the COSHH cupboard

  Yes

  No

  N/A

• Are there any unidentified containers that could be COSHH related

  Yes

  No

  N/A

• Are COSHH Sheets present and available to view

  Yes

  No

  N/A

• Have staff received training on COSHH related items that they use

  Yes

  No

  N/A

• Where specific PPE / Control measures have been identified relating to COSHH being required, is this in use

  Yes

  No

  N/A

First aid

• Defibrillator in good working order and charged

  Yes

  No

  N/A

• First aid list displayed and up to date

  Yes

  No

  N/A

• Accident book available the First Aid room

  Yes

  No

  N/A

• First aid kits in all vehicles and in date

  Yes

  No

  N/A

• Eyewash available in vehicles , in date and seal in place

  Yes

  No

  N/A

• Near miss / Incident forms available and in use

  Yes

  No

  N/A

PPE

• Access to Ear protection (ear plugs or defenders)

  Yes

  No

  N/A

• Safety glasses available and in use

  Yes

  No

  N/A

• Hi-Vis available and in use where required

  Yes

  No

  N/A

• Safety footwear

  Yes

  No

  N/A

• RPE in use and of correct standard - face fit tested operatives

  Yes

  No

  N/A

Safety signs

• Are signs in good condition, visible, and displayed where required

  Yes

  No

  N/A

Manual handling

• Staff training and aware of safe handling methods

  Yes

  No

  N/A

• Suitable manual handling aids available and in use

  Yes

  No

  N/A

• Weight charts available to view and up to date

  Yes

  No

  N/A

• Weights displayed on all items where reasonably practicable

  Yes

  No

  N/A

Training and Supervision

• Observed to be working correctly and supervisors present if required

  Yes

  No

  N/A

Office

• Clear of trip hazards

  Yes

  No

  N/A

• No trailing leads in or around desk

  Yes

  No

  N/A

• Combustible materials kept to a minimum

  Yes

  No

  N/A

• DSE Assessments completed and in date

  Yes

  No

  N/A

• Lighting sufficient for the tasks performed

  Yes

  No

  N/A

• Housekeeping is of a good standard

  Yes

  No

  N/A

Visitors

• Are visitors accompanied where required and wearing the correct PPE

  Yes

  No

  N/A

Contractors

• Are contractors signed in and working in-line with the company requirements

  Yes

  No

  N/A

Exterior of the building

• Grounds at the front of the building are in good order and clear of litter

  Yes

  No

  N/A

• Exterior signage in good order

  Yes

  No

  N/A

• Rear car park and grounds in good order and clear of litter and debris

  Yes

  No

  N/A

• Pathways and walkways clean and clear of trip hazards / cars not blocking walkways

  Yes

  No

  N/A

• Safe access and egress on to the premises

  Yes

  No

  N/A