Key Requirement 1: GENERAL

  • Does the site have a traffic management plan in place? (Evidence of sites traffic management plan - this shall be more that just a map.

  • Evidence of any applicable site action plans with dates set that have not passed.

Key Requirement 2: PHYSICAL BARRIER / SEPARATION

  • Are there physical barriers in place for all designated pedestrian walkways that are in close proximity to where PME operate? (Physical barriers shall exist for ALL walkways)

  • Does the site have list or register of identified authorised devices?

  • There is no where on the site where PME can / do cross over designated pedestrian walkways? (Designated walkways cannot be crossed / entered by PME and shared walkways marked accordingly)

  • All gates that separate designated pedestrian walkways from PME operating areas have signage clearly warning of the PME hazards.

  • All gates / barriers and applicable separation equipment are in good working order. (All applicable separation equipment shall be fitted in place and fully operational as required).

  • Areas not currently compliant with above have been risk assessed and appropriate controls in place. (Controls in place are supported by documented evidence).

  • There are no unsafe practices being carried out at the site that place pedestrians on walkways at risk such as but not limited to:
    (I) items placed on walkways
    (Ii) pallets stacked more than two high next to walkways

Key Requirement 3: UNLOADING / LOADING ZONES

  • Does the site have designated unloading / loading areas that complies to the standard (including dimensional)
    Note - they may actually exceed the standard, ie. physical separation between bays to minimise PME interaction
    (i - Areas shall be either marked as solid RED or with red lines around outside and cross-hatched
    ii - areas do not fully comply with all dimensions but a separate Risk Assessment has been carried out with full sign-off from at leastSite Manager, Despatch Manager, Safety Committee
    iii - N/A - no unloading / loading areas exist and are not required for the business)

  • Any evidence of Despatch Unloading / Loading breaches occurring during the audit?
    (N/A - no unloading / loading areas exist and are not required for business)

  • Have all applicable persons involved within the Unloading / Loading Areas been trained?
    (View training records and induction records)

  • A full Risk Assessment has been carried out for the current Unloading / Loading Area?
    (Sight signed off Risk Assessment with sign-offs from at least the Site Manager, Despatch Manager, Safety Committee representative
    N/A - no unloading / loading areas exist and are not required for business)

  • A designated Driver Waiting Area exists (may require more than one, depending on number and location of Unloading / Loading Areas?
    (Driver waiting areas exist; safe areas; easily accessible;
    N/A - no unloading / loading areas exist and are not required for business)

Key Requirement 4: UNDERSTANDING THE STANDARD

  • Has the site communicated the Responsibilities & Key Aspects of the Minimum Standard for PME & People Interaction to the Operations / Site Manager?
    (i - evidence of completion of training - Induction, and/ or Toolbox Talk and/ or Competency based as required)

  • Has the site communicated the Responsibilities & Key Aspects of the Minimum Standard for PME & People Interaction to the Warehouse Manager / Supervisor?
    (i - evidence of completion of training - Induction, and/ or Toolbox Talk and/ or Competency based as required
    ii - N/A - as there is no Despatch Manager/ Supervisor on site)

  • Has the site communicated the Responsibilities & Key Aspects of the Minimum Standard for PME & People Interaction to the Supervisor / Leading Hand?
    (i - evidence of completion of training - Induction, and/ or Toolbox Talk and/ or Competency based as required
    ii - N/A - as there is no Despatch Supervisor / Leading Hand on site)

  • Has the site communicated the Responsibilities & Key Aspects of the Minimum Standard for PME & People Interaction to all on site PME Operators?
    (i - evidence of completion of training - Induction, and/ or Toolbox Talk and/ or Competency based as required)

  • Has the site communicated the Responsibilities & Key Aspects of the Minimum Standard for PME & People Interaction to all visiting Truck Drivers?
    (i - evidence of completion of training through inductions to all visiting truck drivers as applicable - Note this may only include specifics of the standard as applicable to their key tasks whilst on site)

  • Has the site communicated the Responsibilities & Key Aspects of the Minimum Standard for PME & People Interaction to all employees, visitors and contractors?
    (i - evidence of completion of training - Induction, and/ or Toolbox Talk and/ or Competency based as required)

Key Requirement 5: AUTHORISED ACCESS AREA (AAA)

  • Does the site have areas which are or should be AAA and marked / sign posted as such and are they sign posted/ suitably marked?
    (i No AAA exist so none of the following are applicable:
    - There is no interaction between PME & Pedestrians with blind spots
    - Infrequent need for Pedestrian work tasks to be performed, so having pedestrians in that area is abnormal
    ii Areas exist and are adequately signposted / communicated to all applicable stakeholders including employees, contractors and visitors - see Key Req 6 - Q3)

  • Does the site have specific rules, including procedures, signage and training for their AAA's)
    (i No AAA's exist {see Q1 above}
    ii Register of Authorised AAA persons exists and is readily available
    iii Procedures exist for all AAA's on site
    iv Additional controls such as but not limited to Flashing Beacons; Temporary Bollards; etc are used each time that an Authorised Person enters a AAA
    v. The site can demonstrate that all applicable stakeholders on site have been trained in AAA)

  • Any evidence during the audit of pedestrians walking through AAA's - if Yes, then we're applicable site rules followed?
    (i No pedestrians seen walking through the AAA's
    Ii Pedestrians seen but all applicable site rules followed as listed in Q2 above were followed
    iii no AAA's exist as per Q1 above)

  • Any evidence of other breaches taking place within a AAA such as but not limited to pedestrians using mobile phone; not wearing applicable PPE, etc
    (i No breaches were spotted during the audit
    ii No AAA's exist as per Q1 above)

  • Any evidence of the site not meeting AAA rules - Eg, walkways going through AAA's; doors opening into AAA's
    i All rules as laid out within the standard are met
    ii Walkways do go through AAA's but full Risk Assessments have been carried out with applicable controls put into place
    iii N/A - No AAA's exist on site)

Key Requirement 6: ENTRY SIGNAGE & CONTROLS

  • Does the site have Speed Limit Signs throughout key areas of the site?
    i. The speed signs shall be clear and easy to read (not damaged)
    ii. E speed signs shall be consistent across the site with the same speed noted
    iii. The speed signs shall be in all key areas of where PME (including visitors / truck drivers) operate

  • Does the site have warning signs for Pedestrians to indicate that PME are operating in all areas of the site?
    I. All applicable gates / doorways, etc where pedestrians have to cross PME operational areas have applicable warning signage displayed
    ii. All signage shall be clear and easy to read (not damaged)

  • Does the site have warning / cautionary signage and AAA ground marking (yellow / black hatching) at the entrances for all AAA's of the site?
    I. The AAA signs shall be clear and easy to read (not damaged / worn away)
    ii. The AAA signs shall be consistent across e site
    iii. The AAA signs shall be at all possible entrances to any AAA zone (including both pedestrian & PME)
    iv. Yellow & black hatching is at all entrances where practicable

Key Requirement 7: AUDIT

  • Has the site been internally audited within the last 12 months?
    I. The site can show a signed off audit checklist from the past twelve months that has been carried out by either site management, supervisor or safety person
    ii. If no audit has been carried out in the last 12 months, then the score shall be zero

  • Has the site been externally audited within the last 2 years?
    I. The site can show a signed off audit checklist within the past two years that has been carried out by an external Visy Manager, HSE Professional or applicable auditor
    ii. If no audit has been carried out within the last 2 years, then the score shall be zero

Key Requirement 8: INCIDENTS & CODE of PRACTICE BREACHES

  • Does the site use Vault (or other dedicated system) to report all incidents and breaches of Minimum Standard for PME & People Interaction?
    I. The site shall have a dedicated system where all breaches of this standard are captured and recorded and acted upon

  • Has the site conducted a full investigation for all Major (level 7-8) and above incidents?
    I. Completed investigations on Vault (or other dedicated system) for all Major (7-8) or High Risk level and above breaches - investigations shall have been completed
    ii. Where a site has not had any such breaches, then add N/A and score a 1

  • Does the site have evidence of any updated documents from any Major (level 7-8) and above incidents?
    I. All associated documents as noted in Vault (or other dedicated system) for all Major (level 7-8) or High Risk level have been issued with applicable stakeholders trained
    ii. Where a site has not had any such breaches, then add N/A and score a 1

Key Requirement 9: PME COMPETENCY and TRAINING

  • Do all PME operators have applicable licenses as applicable for PME on site?
    I. Records of licenses kept, including date of issue and renewal
    ii. Referenced on the site training matrix

  • Do all PME operators have applicable on site training in specific tasks as related to the PME, Including but not limited to - unloading/ loading; moving product around the site (eg. Bales, paper reels, bins, etc)
    I. Records of specific training on site for ALL PME related tasks
    ii. Referenced on the site training matrix

  • Site Induction
    I. Records of specific site induction for all PME operators on site
    ii. Referenced on the site training matrix

  • Actions Resulting from the Audit

  • Opportunities for Improvement

  • Add signature

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. Any ratings or scores displayed in our Public Library have not been verified by SafetyCulture for accuracy. Users of our platform may provide a rating or score that is incorrect or misleading. You should independently determine whether the template is suitable for your circumstances. You can use our Public Library to search based on criteria such as industry and subject matter. Search results are based on their relevance to your search and other criteria. We may feature checklists based on subject matters we think may be of interest to our customers.