DM Inspection

• Building Name:-

• Optional Audit Photo:-

  Media
• Development Address:-
  Address

• Development Manager:-

• Conducted on:-

  Date

• For Data Protection purposes, please be mindful when taking pictures and ensure that members of the public and residents are not in shot.

Internal Common Areas - Maintenance

• Are all internal common areas clean and tidy?

  Yes

  No

  N/A

• Please provide details and arrange cleaner / contractor attendance if required:

• Are all internal common areas (including all entrances, exits and stairwells) free from obstructions?

  Yes

  No

  N/A

• Is this a Fire or Health & Safety Hazard?

  NO Risk

  H&S / Fire Risk

• Please provide details of obstruction:

• Please provide photos of all obstructions:

  Media

• Please provide details:

• Please provide photos of all obstructions:

  Media

• Are all internal common areas (including all entrances, exits and stairwells) in a good condition of repair?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Are all carpets and hard flooring in good condition?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• If applicable, is communal seating fire rated, clean and in good order?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Are there any passenger and/or platform lifts in the building?

  Yes

  No

• Are all lifts free from litter, clean, operating correctly, well lit and displaying correct signage within lift car?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Have all auto-diallers been tested and are SHE folder records up to date?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Are all internal lights working correctly?

  Yes

  No

  N/A

• Are any of the faulty fittings emergency lights?

  NO Risk

  H&S / Fire Risk

• Please provide details and arrange contractor attendance:

• Please provide details and arrange urgent contractor attendance:

• Are the entrance and exit doors to the building working correctly and secure?

  Yes

  No

  N/A

• Please provide details and arrange urgent repair:

• If applicable, are all notice boards tidy and displaying correct information? E.g. cleaning card, BRAM Customer Charter, Fire Action Notice, 'No Smoking' sign, Estate Regulations, Concierge/Estate Office contact details.

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• If applicable, are all motorised doors working correctly? Do they have valid maintenance/safety records in line with BRAM Standards?

  Yes

  No

  N/A

• Please provide details and take appropriate action:

• Are all door entry systems functioning and in good order?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Are all internal fire doors serviceable, fitted with door closers, intumescent strips and signage (e.g. Keep Closed/ Keep Locked)?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Please provide photos of all defects.

  Media

• Have any riser cupboards been checked?

  Yes

  No

  N/A

• Please provide location details of riser cupboards - e.g. floor, riser cupboard number or nearest apartment number:

• Are all riser cupboards clear of bulk waste/resident items? Doors in good condition with intumescent strips and signage (e.g. Keep Closed/ Keep Locked)?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Please provide photos.

  Media

• If applicable, are all refuse chutes and associated doors in good working order? Are all chutes free from blockages?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• If applicable, is the CCTV system (cameras, DVR's etc.) working correctly?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• If applicable, is the TV and Satellite equipment working correctly?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• For Data Protection purposes, please be mindful when taking pictures and ensure that members of the public and residents are not in shot.

Internal Common Areas - Fire Systems

• Is a 'No Smoking' sign and a Fire Action Notice on display and undamaged near each entrance and exit point?

  Yes

  No

  N/A

• Please provide details, order and install signs/notices:

• Are all 'Fire Exit' signs in the correct places and undamaged?

  Yes

  No

  N/A

• Please provide details, order and install signs:

• Are all Emergency Lights in good working order? Has testing been completed in line with BRAM Standards?

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance if required:

• Please provide photos if applicable

  Media

• Are all AOV's, MOV's and/or Smoke Extract systems in good working order? Has testing been completed in line with BRAM Standards?

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance if required:

• Please provide photos if applicable

  Media

• If applicable, are all Dry and Wet Riser systems in good repair? i.e. damaged cabinets or inlets, valves leaking, signage missing. Has testing been completed in line with BRAM Standards?

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance if required:

• Please provide photos of all defects

  Media

• If applicable, are all Sprinkler systems in good repair? Have all inspections and testing been completed in line with BRAM Standards?

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance if required:

• Please provide photos of all defects

  Media

• If applicable, are all Fire Alarm Panels/Fire Detection Systems in good working and clear of any faults? Has testing been completed in line with BRAM Standards?

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance if required:

• Please provide photos of all defects

  Media

• Has Portable Appliance Testing (PAT) been completed in line with BRAM Standards?

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance if required:

• If applicable, has Lightning Protection been tested in line with BRAM Standards?

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance if required:

• If applicable, are refuge points working correctly and being monitored 24/7?

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance if required:

• For Data Protection purposes, please be mindful when taking pictures and ensure that members of the public and residents are not in shot.

Gym

• Is there a gym on site?

  Yes

  No

• Is the gym area and all equipment clean and tidy?

  Yes

  No

  N/A

• Please provide details and arrange cleaner / contractor attendance;

• Is all gym equipment in working order?

  Yes

  No

  N/A

• Please report all defects to gym equipment maintenance contractor.

• Are there any passenger or platform lifts in the gym?

  Yes

  No

  N/A

• Is the passenger and/or platform lift free from litter, clean, operating correctly, well lit and displaying correct signage within lift car?

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance:

• Have all auto-diallers been tested and are SHE folder records up to date?

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance and update SHE folder:

• Are all Fire, Health & Safety and disclaimer notices displayed? i.e. FAN, gym etiquette, induction info and cleaning card.

  Yes

  No

  N/A

• Please ensure all signage is installed as a matter of urgency.

• If applicable, are all Fire Alarm Panels/Fire Detection Systems in good working and clear of any faults? Has testing been completed in line with BRAM Standards?

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance:

• Are anti-bacterial wipes or spray bottles available and fully stocked?

  Yes

  No

  N/A

• Please restock or arrange order through customer service team.

• If applicable, is the toilet clean, tidy and in working order? Is toilet paper and hand towels fully stocked?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• If applicable, is the locker area clean, tidy and in good working order? Are all lockers working correctly?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Is all air conditioning operating correctly?

  Yes

  No

  N/A

• Please list all defects and arrange repairs:

• Is all lighting in gym in working order?

  Yes

  No

  N/A

• Please list all defects and arrange repairs:

• Please provide photos of all defects.

  Media

• If applicable, is the water machine working correctly?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• If applicable, are all televisions working correctly? Is there a valid TV license in place?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• For Data Protection purposes, please be mindful when taking pictures and ensure that members of the public and residents are not in shot.

External Common Areas - Maintenance

• Optional text box to detail external area/s inspected:-

• If applicable, are all lawns in a reasonable condition? i.e. weed-less, edged and cut.

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Please provide photos of all defects.

  Media

• If applicable, are all trees in a reasonable condition?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Please provide photos of all defects.

  Media

• If applicable, are all flowerbeds in a reasonable condition? i.e. weed-less with no missing planting.

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Please provide photos of all defects.

  Media

• Are all hard landscaped areas, i.e. pavements, kerbs, steps and patios, clear of hazards? Such as trip and slip hazards.

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Please provide photos of all defects.

  Media

• If applicable, are all seating areas and litter bins in a reasonable condition?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Please provide photos of all defects.

  Media

• If applicable, is the irrigation system working correctly?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• If applicable, are all roadways clear of hazards? Are road markings and directional signage correct?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Please provide photos of all defects.

  Media

• Is all external lighting in good working order?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Please provide photos of all defects.

  Media

• Are there play areas and leisure/sport areas?

  Yes

  No

• Is all equipment in good working order?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Please provide photos of all defects.

  Media

• Is all flooring free from trip hazards and in a reasonable condition?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Please provide photos of all defects.

  Media

• Has a valid RoSPA safety check been complete?

  Yes

  No

  N/A

• Please arrange inspection with BRAM approved contractor.

• If applicable, are all seating areas and litter bins in a reasonable condition?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Please provide photos of all defects.

  Media

• If applicable, is all boundary fencing and/or brick walls in good condition?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• If applicable, are all motorised pedestrian gates working correctly? Do they have current maintenance/safety records in line with BRAM Standards?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• If applicable, is the bin store secure, swept and tidy? Are all bins working correctly? Are bin collections in line with what is expected? Is the general maintenance acceptable?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• If applicable, is the bike store secure, swept and tidy? Is the general maintenance acceptable?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• For Data Protection purposes, please be mindful when taking pictures and ensure that members of the public and residents are not in shot.

External Common Areas - Car Park

• Does the building/development have car park/s?

  Yes

  No

• Are the entrance/exit vehicle gates, roller shutters and/or barriers working correctly?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Add media

  Media

• Have the entrance/exit vehicle gates, roller shutters and/or barriers got valid risk assessments, force tests and maintenance records in line with BRAM Standards? Are all document saved in the development SHE folder?

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance if required:

• Are there any car lifts or bike lifts?

  Yes

  No

• Are all car lifts free from litter, clean, operating correctly, well lit and displaying correct signage within lift?

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance if required:

• If applicable, are all motorised pedestrian gates working correctly? Do they have valid maintenance/safety records in line with BRAM Standards?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• If applicable, are all entrance doors from the car park to apartment block/lobby areas secure? Are the doors operating correctly and is all fire safety undamaged? i.e. intumescent strips, closers and signage.

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance if required:

• Is the car park clean, tidy and in condition? Is it well swept including around concrete pillars, edges and in corners? Are all gullies clean and free from debris/blockages? Are lights wiped/dust free and are there any spider webs?

  Yes

  No

  N/A

• Please provide details, arrange for cleaning and/or contractor attendance:

• Is the car park free from water leaks?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance if required:

• Are road and bay markings clear? Is all directional and 'Fire Exit' signage in place and undamaged?

  Yes

  No

  N/A

• Please provide details, order for signs and/or arrange contractor attendance:

• Is all lighting working correctly?

  Yes

  No

  N/A

• Are any failed light fittings emergency fittings?

  NO Risk

  H&S / Fire Risk

• Please provide details and arrange contractor attendance:

• Please provide details and arrange urgent contractor attendance:

• If applicable, is the car park ventilation working correctly?

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance if required:

• If applicable, are all Fire Alarm Panels/Fire Detection Systems in good working and not displaying any faults? Has testing been completed in line with BRAM Standards?

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance if required:

Utilities - Gas, Electric & Water

• Are all gas and electrical intake/switch rooms swept and clear of hazards? E.g. no bulk waste or leaks.

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance if required:

• Have electric, gas and water meter readings been recorded?

  Yes

  No

• Please provide readings below or details of where readings are stored. If preferred you can provide pictures of meters.

• Meter pictures;

  Media

• If applicable, have Heat Meter been received/recorded, centrally saved and checked?

  Yes

  No

  N/A

• Please provide readings below or details of where readings are stored. If preferred you can provide pictures of meters.

• Meter pictures;

  Media

• For Data Protection purposes, please be mindful when taking pictures and ensure that members of the public and residents are not in shot.

External Building - Maintenance

• Is the external façade of the building/block in a reasonable condition? i.e. All render, brickwork, cladding and external pipe work in good repair.

  Yes

  No

  N/A

• Please list all defects and arrange repairs:

• Please provide photos of all defects.

  Media

• Are all balconies free of unauthorised items?

  Yes

  No

  N/A

• Please arrange for letter/s to be sent to leaseholder/s.

• Please provide photos of non-conforming balconies.

  Media

• If we are responsible for window cleaning for common or demised windows, are all windows clean and free from stains?

  Yes

  No

  N/A

• Please provide details and if required arrange contractor attendance:

• If applicable, are the man-safe system, eye bolts, cradle and/or BMU available and in good working order? Do they have valid maintenance/safety records in line with BRAM Standards?

  Yes

  No

  N/A

• Please provide details and if required arrange contractor attendance:

• If applicable, are all green and/or brown roofs in good condition?

  Yes

  No

  N/A

• Please provide details and if required arrange contractor attendance:

• If applicable, are solar panels working correctly? Are we receiving benefit from collected energy?

  Yes

  No

  N/A

• Please provide details and if required arrange contractor attendance:

• For Data Protection purposes, please be mindful when taking pictures and ensure that members of the public and residents are not in shot.

Restricted Access Areas - BRAM & Approved Contractors ONLY

• Is access to all BRAM controlled areas and equipment restricted and secure?

  Yes

  No

  N/A

• Are there on site staff? E.g. concierge, cleaners, estate operatives etc.

  Yes

  No

• If applicable, is the concierge desk and parcel room clean, tidy and free from obstructions?

  Yes

  No

  N/A

• Please provide details of issues and arrange contractor attendance if required:

• If applicable, are the staff welfare facilities clean, tidy and in good repair?

  Yes

  No

  N/A

• Please provide details of issues and arrange contractor attendance if required:

• If applicable, are all cleaning stores, estate operative/caretaker rooms and associated cupboards well managed? i.e. clean, tidy and free from unnecessary items.

  Yes

  No

  N/A

• Please provide details of issues and arrange contractor attendance if required:

• If applicable, are all cleaning products and stationary well stocked?

  Yes

  No

  N/A

• Please provide details of issues and arrange contractor attendance if required:

• If applicable, is all site IT equipment in good working order? E.g. laptops, desktop PC's, printers etc.

  Yes

  No

  N/A

• Please provide details of issues and arrange contractor attendance if required:

• If applicable, is all other site equipment in good working order? E.g. Billy Goat, carpet cleaner, tug truck, sweeper truck.

  Yes

  No

  N/A

• Please provide details of issues and arrange contractor attendance if required:

• If applicable, are all plant rooms and energy centres working correctly? If access is permitted, are all plants rooms clear of fire and H&S hazards?

  Yes

  No

  N/A

• Please provide details of issues and arrange contractor attendance if required:

• If applicable, are all cold water tank rooms, associated tanks and pumps in good working order? Are valid maintenance/safety records available and in line with BRAM Standards?

  Yes

  No

  N/A

• Please provide details and arrange urgent contractor attendance:

• If applicable, are all other tanks and pumps in good working order? E.g. sewage tanks and pumps, rain water tanks and pumps, sump pumps etc.

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance:

• If applicable, is the flood alarm in good working order?

  Yes

  No

  N/A

• Please provide details and arrange rcontractor attendance:

• If applicable, are all external air conditioning units, associated internal units and control equipment in good working order? Are valid maintenance/safety records available?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance:

• If applicable, is the refuse compaction area restricted for access and in good working order?

  Yes

  No

  N/A

• Please provide details and arrange rcontractor attendance:

• If applicable, are all generator rooms and associated equipment in good working order?

  Yes

  No

  N/A

• Please provide details and arrange contractor attendance:

Other Information

• If you would like to include any additional information please use this section:-

• If you would like to include any additional photos please use this section:-

  Media

SHE Documentation

• Date of last SHE folder check?

  Date

• Please include any additional information relating to development SHE folder here:-

Inspection Sign-off

• Add signature

  Sign

• Select date

  Date