Title Page

  • Building Name:-

  • Optional Audit Photo:-

  • Development Address:-
  • Development Manager:-

  • Conducted on:-

Internal Common Areas - Maintenance

  • For Data Protection purposes, please be mindful when taking pictures and ensure that members of the public and residents are not in shot.

Internal Common Areas - Maintenance

  • Are all internal common areas clean and tidy?

  • Please provide details and arrange cleaner / contractor attendance if required:

  • Are all internal common areas (including all entrances, exits and stairwells) free from obstructions?

  • Is this a Fire or Health & Safety Hazard?

  • Please provide details of obstruction:

  • Please provide photos of all obstructions:

  • Please provide details:

  • Please provide photos of all obstructions:

  • Are all internal common areas (including all entrances, exits and stairwells) in a good condition of repair?

  • Please provide details and arrange contractor attendance if required:

  • Are all carpets and hard flooring in good condition?

  • Please provide details and arrange contractor attendance if required:

  • If applicable, is communal seating fire rated, clean and in good order?

  • Please provide details and arrange contractor attendance if required:

  • Are there any passenger and/or platform lifts in the building?

  • Are all lifts free from litter, clean, operating correctly, well lit and displaying correct signage within lift car?

  • Please provide details and arrange contractor attendance if required:

  • Have all auto-diallers been tested and are SHE folder records up to date?

  • Please provide details and arrange contractor attendance if required:

  • Are all internal lights working correctly?

  • Are any of the faulty fittings emergency lights?

  • Please provide details and arrange contractor attendance:

  • Please provide details and arrange urgent contractor attendance:

  • Are the entrance and exit doors to the building working correctly and secure?

  • Please provide details and arrange urgent repair:

  • If applicable, are all notice boards tidy and displaying correct information? E.g. cleaning card, BRAM Customer Charter, Fire Action Notice, 'No Smoking' sign, Estate Regulations, Concierge/Estate Office contact details.

  • Please provide details and arrange contractor attendance if required:

  • If applicable, are all motorised doors working correctly? Do they have valid maintenance/safety records in line with BRAM Standards?

  • Please provide details and take appropriate action:

  • Are all door entry systems functioning and in good order?

  • Please provide details and arrange contractor attendance if required:

  • Are all internal fire doors serviceable, fitted with door closers, intumescent strips and signage (e.g. Keep Closed/ Keep Locked)?

  • Please provide details and arrange contractor attendance if required:

  • Please provide photos of all defects.

  • Have any riser cupboards been checked?

  • Please provide location details of riser cupboards - e.g. floor, riser cupboard number or nearest apartment number:

  • Are all riser cupboards clear of bulk waste/resident items? Doors in good condition with intumescent strips and signage (e.g. Keep Closed/ Keep Locked)?

  • Please provide details and arrange contractor attendance if required:

  • Please provide photos.

  • If applicable, are all refuse chutes and associated doors in good working order? Are all chutes free from blockages?

  • Please provide details and arrange contractor attendance if required:

  • If applicable, is the CCTV system (cameras, DVR's etc.) working correctly?

  • Please provide details and arrange contractor attendance if required:

  • If applicable, is the TV and Satellite equipment working correctly?

  • Please provide details and arrange contractor attendance if required:

Internal Common Areas - Fire Systems

  • For Data Protection purposes, please be mindful when taking pictures and ensure that members of the public and residents are not in shot.

Internal Common Areas - Fire Systems

  • Is a 'No Smoking' sign and a Fire Action Notice on display and undamaged near each entrance and exit point?

  • Please provide details, order and install signs/notices:

  • Are all 'Fire Exit' signs in the correct places and undamaged?

  • Please provide details, order and install signs:

  • Are all Emergency Lights in good working order? Has testing been completed in line with BRAM Standards?

  • Please provide details and arrange urgent contractor attendance if required:

  • Please provide photos if applicable

  • Are all AOV's, MOV's and/or Smoke Extract systems in good working order? Has testing been completed in line with BRAM Standards?

  • Please provide details and arrange urgent contractor attendance if required:

  • Please provide photos if applicable

  • If applicable, are all Dry and Wet Riser systems in good repair? i.e. damaged cabinets or inlets, valves leaking, signage missing. Has testing been completed in line with BRAM Standards?

  • Please provide details and arrange urgent contractor attendance if required:

  • Please provide photos of all defects

  • If applicable, are all Sprinkler systems in good repair? Have all inspections and testing been completed in line with BRAM Standards?

  • Please provide details and arrange urgent contractor attendance if required:

  • Please provide photos of all defects

  • If applicable, are all Fire Alarm Panels/Fire Detection Systems in good working and clear of any faults? Has testing been completed in line with BRAM Standards?

  • Please provide details and arrange urgent contractor attendance if required:

  • Please provide photos of all defects

  • Has Portable Appliance Testing (PAT) been completed in line with BRAM Standards?

  • Please provide details and arrange urgent contractor attendance if required:

  • If applicable, has Lightning Protection been tested in line with BRAM Standards?

  • Please provide details and arrange urgent contractor attendance if required:

  • If applicable, are refuge points working correctly and being monitored 24/7?

  • Please provide details and arrange urgent contractor attendance if required:

Gym

  • For Data Protection purposes, please be mindful when taking pictures and ensure that members of the public and residents are not in shot.

Gym

  • Is there a gym on site?

  • Is the gym area and all equipment clean and tidy?

  • Please provide details and arrange cleaner / contractor attendance;

  • Is all gym equipment in working order?

  • Please report all defects to gym equipment maintenance contractor.

  • Are there any passenger or platform lifts in the gym?

  • Is the passenger and/or platform lift free from litter, clean, operating correctly, well lit and displaying correct signage within lift car?

  • Please provide details and arrange urgent contractor attendance:

  • Have all auto-diallers been tested and are SHE folder records up to date?

  • Please provide details and arrange urgent contractor attendance and update SHE folder:

  • Are all Fire, Health & Safety and disclaimer notices displayed? i.e. FAN, gym etiquette, induction info and cleaning card.

  • Please ensure all signage is installed as a matter of urgency.

  • If applicable, are all Fire Alarm Panels/Fire Detection Systems in good working and clear of any faults? Has testing been completed in line with BRAM Standards?

  • Please provide details and arrange urgent contractor attendance:

  • Are anti-bacterial wipes or spray bottles available and fully stocked?

  • Please restock or arrange order through customer service team.

  • If applicable, is the toilet clean, tidy and in working order? Is toilet paper and hand towels fully stocked?

  • Please provide details and arrange contractor attendance if required:

  • If applicable, is the locker area clean, tidy and in good working order? Are all lockers working correctly?

  • Please provide details and arrange contractor attendance if required:

  • Is all air conditioning operating correctly?

  • Please list all defects and arrange repairs:

  • Is all lighting in gym in working order?

  • Please list all defects and arrange repairs:

  • Please provide photos of all defects.

  • If applicable, is the water machine working correctly?

  • Please provide details and arrange contractor attendance if required:

  • If applicable, are all televisions working correctly? Is there a valid TV license in place?

  • Please provide details and arrange contractor attendance if required:

External Common Areas - Maintenance

  • For Data Protection purposes, please be mindful when taking pictures and ensure that members of the public and residents are not in shot.

External Common Areas - Maintenance

  • Optional text box to detail external area/s inspected:-

  • If applicable, are all lawns in a reasonable condition? i.e. weed-less, edged and cut.

  • Please provide details and arrange contractor attendance if required:

  • Please provide photos of all defects.

  • If applicable, are all trees in a reasonable condition?

  • Please provide details and arrange contractor attendance if required:

  • Please provide photos of all defects.

  • If applicable, are all flowerbeds in a reasonable condition? i.e. weed-less with no missing planting.

  • Please provide details and arrange contractor attendance if required:

  • Please provide photos of all defects.

  • Are all hard landscaped areas, i.e. pavements, kerbs, steps and patios, clear of hazards? Such as trip and slip hazards.

  • Please provide details and arrange contractor attendance if required:

  • Please provide photos of all defects.

  • If applicable, are all seating areas and litter bins in a reasonable condition?

  • Please provide details and arrange contractor attendance if required:

  • Please provide photos of all defects.

  • If applicable, is the irrigation system working correctly?

  • Please provide details and arrange contractor attendance if required:

  • If applicable, are all roadways clear of hazards? Are road markings and directional signage correct?

  • Please provide details and arrange contractor attendance if required:

  • Please provide photos of all defects.

  • Is all external lighting in good working order?

  • Please provide details and arrange contractor attendance if required:

  • Please provide photos of all defects.

  • Are there play areas and leisure/sport areas?

  • Is all equipment in good working order?

  • Please provide details and arrange contractor attendance if required:

  • Please provide photos of all defects.

  • Is all flooring free from trip hazards and in a reasonable condition?

  • Please provide details and arrange contractor attendance if required:

  • Please provide photos of all defects.

  • Has a valid RoSPA safety check been complete?

  • Please arrange inspection with BRAM approved contractor.

  • If applicable, are all seating areas and litter bins in a reasonable condition?

  • Please provide details and arrange contractor attendance if required:

  • Please provide photos of all defects.

  • If applicable, is all boundary fencing and/or brick walls in good condition?

  • Please provide details and arrange contractor attendance if required:

  • If applicable, are all motorised pedestrian gates working correctly? Do they have current maintenance/safety records in line with BRAM Standards?

  • Please provide details and arrange contractor attendance if required:

  • If applicable, is the bin store secure, swept and tidy? Are all bins working correctly? Are bin collections in line with what is expected? Is the general maintenance acceptable?

  • Please provide details and arrange contractor attendance if required:

  • If applicable, is the bike store secure, swept and tidy? Is the general maintenance acceptable?

  • Please provide details and arrange contractor attendance if required:

External Common Areas - Car Park

  • For Data Protection purposes, please be mindful when taking pictures and ensure that members of the public and residents are not in shot.

External Common Areas - Car Park

  • Does the building/development have car park/s?

  • Are the entrance/exit vehicle gates, roller shutters and/or barriers working correctly?

  • Please provide details and arrange contractor attendance if required:

  • Add media

  • Have the entrance/exit vehicle gates, roller shutters and/or barriers got valid risk assessments, force tests and maintenance records in line with BRAM Standards? Are all document saved in the development SHE folder?

  • Please provide details and arrange urgent contractor attendance if required:

  • Are there any car lifts or bike lifts?

  • Are all car lifts free from litter, clean, operating correctly, well lit and displaying correct signage within lift?

  • Please provide details and arrange urgent contractor attendance if required:

  • If applicable, are all motorised pedestrian gates working correctly? Do they have valid maintenance/safety records in line with BRAM Standards?

  • Please provide details and arrange contractor attendance if required:

  • If applicable, are all entrance doors from the car park to apartment block/lobby areas secure? Are the doors operating correctly and is all fire safety undamaged? i.e. intumescent strips, closers and signage.

  • Please provide details and arrange urgent contractor attendance if required:

  • Is the car park clean, tidy and in condition? Is it well swept including around concrete pillars, edges and in corners? Are all gullies clean and free from debris/blockages? Are lights wiped/dust free and are there any spider webs?

  • Please provide details, arrange for cleaning and/or contractor attendance:

  • Is the car park free from water leaks?

  • Please provide details and arrange contractor attendance if required:

  • Are road and bay markings clear? Is all directional and 'Fire Exit' signage in place and undamaged?

  • Please provide details, order for signs and/or arrange contractor attendance:

  • Is all lighting working correctly?

  • Are any failed light fittings emergency fittings?

  • Please provide details and arrange contractor attendance:

  • Please provide details and arrange urgent contractor attendance:

  • If applicable, is the car park ventilation working correctly?

  • Please provide details and arrange urgent contractor attendance if required:

  • If applicable, are all Fire Alarm Panels/Fire Detection Systems in good working and not displaying any faults? Has testing been completed in line with BRAM Standards?

  • Please provide details and arrange urgent contractor attendance if required:

Utilities - Gas, Electric & Water

Utilities - Gas, Electric & Water

  • Are all gas and electrical intake/switch rooms swept and clear of hazards? E.g. no bulk waste or leaks.

  • Please provide details and arrange urgent contractor attendance if required:

  • Have electric, gas and water meter readings been recorded?

  • Please provide readings below or details of where readings are stored. If preferred you can provide pictures of meters.

  • Meter pictures;

  • If applicable, have Heat Meter been received/recorded, centrally saved and checked?

  • Please provide readings below or details of where readings are stored. If preferred you can provide pictures of meters.

  • Meter pictures;

External Building - Maintenance

  • For Data Protection purposes, please be mindful when taking pictures and ensure that members of the public and residents are not in shot.

External Building - Maintenance

  • Is the external fa├žade of the building/block in a reasonable condition? i.e. All render, brickwork, cladding and external pipe work in good repair.

  • Please list all defects and arrange repairs:

  • Please provide photos of all defects.

  • Are all balconies free of unauthorised items?

  • Please arrange for letter/s to be sent to leaseholder/s.

  • Please provide photos of non-conforming balconies.

  • If we are responsible for window cleaning for common or demised windows, are all windows clean and free from stains?

  • Please provide details and if required arrange contractor attendance:

  • If applicable, are the man-safe system, eye bolts, cradle and/or BMU available and in good working order? Do they have valid maintenance/safety records in line with BRAM Standards?

  • Please provide details and if required arrange contractor attendance:

  • If applicable, are all green and/or brown roofs in good condition?

  • Please provide details and if required arrange contractor attendance:

  • If applicable, are solar panels working correctly? Are we receiving benefit from collected energy?

  • Please provide details and if required arrange contractor attendance:

Restricted Access Areas - BRAM & Approved Contractors ONLY

  • For Data Protection purposes, please be mindful when taking pictures and ensure that members of the public and residents are not in shot.

Restricted Access Areas - BRAM & Approved Contractors ONLY

  • Is access to all BRAM controlled areas and equipment restricted and secure?

  • Are there on site staff? E.g. concierge, cleaners, estate operatives etc.

  • If applicable, is the concierge desk and parcel room clean, tidy and free from obstructions?

  • Please provide details of issues and arrange contractor attendance if required:

  • If applicable, are the staff welfare facilities clean, tidy and in good repair?

  • Please provide details of issues and arrange contractor attendance if required:

  • If applicable, are all cleaning stores, estate operative/caretaker rooms and associated cupboards well managed? i.e. clean, tidy and free from unnecessary items.

  • Please provide details of issues and arrange contractor attendance if required:

  • If applicable, are all cleaning products and stationary well stocked?

  • Please provide details of issues and arrange contractor attendance if required:

  • If applicable, is all site IT equipment in good working order? E.g. laptops, desktop PC's, printers etc.

  • Please provide details of issues and arrange contractor attendance if required:

  • If applicable, is all other site equipment in good working order? E.g. Billy Goat, carpet cleaner, tug truck, sweeper truck.

  • Please provide details of issues and arrange contractor attendance if required:

  • If applicable, are all plant rooms and energy centres working correctly? If access is permitted, are all plants rooms clear of fire and H&S hazards?

  • Please provide details of issues and arrange contractor attendance if required:

  • If applicable, are all cold water tank rooms, associated tanks and pumps in good working order? Are valid maintenance/safety records available and in line with BRAM Standards?

  • Please provide details and arrange urgent contractor attendance:

  • If applicable, are all other tanks and pumps in good working order? E.g. sewage tanks and pumps, rain water tanks and pumps, sump pumps etc.

  • Please provide details and arrange contractor attendance:

  • If applicable, is the flood alarm in good working order?

  • Please provide details and arrange rcontractor attendance:

  • If applicable, are all external air conditioning units, associated internal units and control equipment in good working order? Are valid maintenance/safety records available?

  • Please provide details and arrange contractor attendance:

  • If applicable, is the refuse compaction area restricted for access and in good working order?

  • Please provide details and arrange rcontractor attendance:

  • If applicable, are all generator rooms and associated equipment in good working order?

  • Please provide details and arrange contractor attendance:

Other Information

Other Information

  • If you would like to include any additional information please use this section:-

  • If you would like to include any additional photos please use this section:-

SHE Documentation

SHE Documentation

  • Date of last SHE folder check?

  • Please include any additional information relating to development SHE folder here:-

Inspection Sign-off

Inspection Sign-off

  • Add signature

  • Select date

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.