Audit

Fortnightly Report

Loaded in V: Drive by COB Tues of Payroll week

Correct pay rates for Instructors

Swipes imported from Calumo

Updated with correct budget

Quarterly Analysis

Completed to date with all figures imported

Saved in V: Drive

Group Fitness Folder

Folder at Reception

Contact list

Weekly Attendance sheet - at least 7 days in advance

GFI Job Description

GFI Manual

Annual OH&S Training

Hazard forms

Incident Report forms

Clubware

All classes and sessions are on Clubware

Reception staff are using Clubware to allocate members to classes

All HOD's are educated on how to import classes/change to fill instructors/cancel class in GFM's absence.

Reception

Contact details for rostered/fill in instructors available

Back up tokens available if Clubware fails

Printed timetables in Reception area

Housekeeping

Weekly email sent to the team

All relevant communication is sent to the GFI team

Office clean

Timetable Management

All timetable proposal documents are submitted by deadline each quarter

Timetable reflects current member number

Timetable reflects GF Attendance

Under performing classes removed as per Time Bomb policy

GFM supports new program innovations by being actively involved in their launch
(Promotions, instructing program, timetabling at their club etc)

Timetable supports both freestyle and LMAP programs

Current timetable displayed in club and up to date with current Instructors

Studios
Main Studio

Mirrors clean?

Stage clean?

Floors clean?

Stereo dusted and clean?

Microphone hanging (hook in studio/office)?

Racking and shelving clean?

Mats neatly stacked/hung?

Steps neatly stacked?

Paper towels and disinfectant stocked?

All previous promotions removed?

Mind Body Studio

Mirrors clean?

Stage clean?

Floors clean?

Stereo dusted and clean?

Microphone hanging (hook in studio/office)?

Racking and shelving clean?

Mats neatly stacked/hung?

Paper towels and disinfectant stocked?

All previous promotions removed?

Cycle Studio

Mirrors clean?

Stage clean?

Floors clean?

Stereo dusted and clean?

Microphone hanging (hook in studio/office)?

Paper towels and disinfectant stocked?

Bikes dusted and clean?

Faulty bikes logged in Maintenance folder?

Boxing / Rampage

Mirrors clean?

Floors clean?

Stereo dusted and clean?

Stage clean?

Gloves & pads in good condition?

Bags in good condition?

Aqua/Pool

CPR sign in place?

Rescue device - throw rope or ring in place?

Aqua equipment neatly stored

Pool area clean

Aqua stereo securely stored

Aqua mic hung up and securely stored

Compliance

Figtree up to date

All home club certificates on file

All new instructors loaded onto Figtree

All new instructors have been inducted into the club

One Instructor file

First Aid

CPR

Fitness Australia

Program certificates

Fitness qualification (GEL, Cert 3, Cert 4 etc)

GFI Manual Acknowledgement

PPCA Music policy

WH&S sign off

Induction

Payroll / TimeTEQ

GFI's finger scanning for classes

GFM hours are finger scanned

TimeTEQ is approved for each GFM shift

GFM hours match TimeTEQ schedule

Payroll completed by 11am Monday

Payroll adjustments are minimal

TimeTEQ scheduled matches timetable

TimeTEQ schedule is up to date with current instructors

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.