Grounds Maintenance 2016

• Location

  Select Eaton Square NE Belgrave Square Chester Square Wilton Crescent Green Street South Street Brown Hart Cundy Street BPR Eaton Square NC Eaton Square NW Eaton Square SE Eaton Square SC Eaton Square SW Culross Street Liverpool ONE Coram's Fields Eaton Square

  • Eaton Square NE
  • Belgrave Square
  • Chester Square
  • Wilton Crescent
  • Green Street
  • South Street
  • Brown Hart
  • Cundy Street
  • BPR
  • Eaton Square NC
  • Eaton Square NW
  • Eaton Square SE
  • Eaton Square SC
  • Eaton Square SW
  • Culross Street
  • Liverpool ONE
  • Coram's Fields
  • Eaton Square

• Document No.

• Conducted on

  Date

• Prepared by

  Andrew Maskell

  Simon Lewis

  Peter Brooks

• Charge Gardener/Contractor

  Select n/a Stuart Camm Tony Carthy Dean Evans Brett Donmall Stephen Sanford Botanical Onsite Ground Staff

  • n/a
  • Stuart Camm
  • Tony Carthy
  • Dean Evans
  • Brett Donmall
  • Stephen Sanford
  • Botanical
  • Onsite Ground Staff

Inspections, cleansing and infrastructure - Management Aim: To ensure the sites remain clean and open for safe access and use by the public at all times.

• Inspections - Daily site/number 1 check

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Inspection notes

• Add media

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• Litter and cleaning - litter pick whole site

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Litter picking notes

• Add media

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• empty litter/dog bins

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Litter bins notes

• Add media

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• Litter/Dog bins

Furniture, signs, structures, gates and railings

• Minor repairs to furniture, signs, structures and notice boards to be carried out as necessary following daily inspections

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Repair notes

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• Cleaning - Monitor and clean

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Cleaning notes

• Add media

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• Timber treatment - Annual treatment with wood preservative or painting

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Timber treatments notes

• Railings/Fencing - Re painting of railings or fences

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Railing notes

• Add media

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Path and hard surfaces

• Sweep, litter pick, clear debris to maintain access

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Raking and removal of moss and weed build up

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Pressure wash to clean and remove algae

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Chemical weed control

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Path and hard surface notes

• Add media

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Lawns - Management Aim -To maintain lawns as a close mown sward with a minimum of 95% grass cover, minimal weeds and moss growth providing areas for sitting, picnicking and relaxation.

• Grass cutting - Grass to be maintained as an even length between 15 & 40 mm

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Grass cutting notes

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• Grass edges - trimming - Edges to beds and paths to be clearly defined and neatly trimmed

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Grass edges notes

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• Clear arisings -sweep or remove by hand from path and beds

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Arising notes

• Add media

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• Lawn - Winter Maintenance

• Grass Edges, aeration, scarification - Operations to enable summer maintenance standards, cover and requirements for weed and moss control to be achieved.

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Maintenance notes

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• Spring/Autumn Feed

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Grass areas - Repairs: Bare patches to be repaired and re seeded or turfed, water in until established

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Lawn repair notes

• Add media

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Bedding and herbaceous - Management Aim: Bedding and herbaceous planting provides colour, variety and interest. Reduce high maintenance areas, in particular bedding, to agree high profile areas such as entrances where it will have the greatest impact. Use herbaceous planting to extend flowering season and enhance biodiversity.

• Bedding

• Summer / Winter - Agree design for new bedding and order plants

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Remove autumn/winter bedding

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Apply even layer of compost, farmyard manure or other improver.

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Plant out new bedding to agreed design

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Bedding planting / preparation notes

• Add media

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• Summer Bedding - Watering as required

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Remove weeds, dead head and replace and failed plants.

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Apply fertiliser during growing seasons

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Summer bedding notes

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• Winter bedding - Water for establishment

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Remove weeds, dead head and replace any failed plants. Beds to be maintained in weed free condition with 100% plant cover

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Winter bedding notes

• Add media

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• Herbaceous

• Planting season - new planting program as agreed, establishment maintenance inc watering

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Spring maintenance - Mulch to 75mm

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Summer maintenance - Weed and hoe beds to maintain 90% weed free condition

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Autumn maintenance - Cut back and dead head, leave selected seed heads as agreed for winter effect and feeding birds

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Divide and/or replace clumps, use healthy division to replant and extend groups - at least 3 of the same species to a group

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

Shrubs - Management Aim - to maintain all species to ensure healthy growth habit, flowering and fruiting. To manage beds retain and open up views and vistas.

• Shrub beds

• Weed and hoe beds to maintain 90% weed free conditions

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Top up mulch

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Light trimming back of plants overhanging footpaths and beginning to restrict access

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Watering - as required

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Replacements of losses

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Pruning and shaping as required

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Shrub maintenance notes

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Climbers

• Pruning

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Spring maintenance - Mulch to 75%

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Summer maintenance - Weed to maintain 90% weed free condition

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Winter maintenance - Replacement or additional planting as agreed

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Ensure supports are in good order

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Climber notes

• Add media

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Hedges - Management Aim - Hedges will be kept neatly trimmed at a frequency suitable to the species composition of hedges

• Hedge trimming - Trimming frequencies to define by hedge species and heights

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Summer - weed hedge line by hand - care to remove climbers through hedge

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Winter - Regeneration of existing hedges

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Replacement planting and establishment maintenance

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Hedge notes

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Trees - Management Aim - To maintain healthy tree cover in line with strategy. Ensure long term succession by new planting and increase light to garden by crown reduction, lifting and removal of selected trees to an agreed program.

• Evidence of a current Tree Policy?

  Yes

  No

  N/A

• Evidence of a Tree Health and Safety Policy?

  Yes

  No

  N/A

• Evidence of a Tree Consultant/Contractor contracts, ensuring all responsibilities, processes and procedures are clearly documented?

  Yes

  No

  N/A

• Evidence of work schedules and planned works?

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Tree safety - Ensure trees have been inspected and hazards resolved

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Young trees - watering as required

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Formative pruning to encourage strong leader and good growth form

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Maintain weed free circle through mulching and/or chemical weed control

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Check stakes/ties/guards and repair as necessary

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Mature trees - removal epicormic/basal growth

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Remove self sown saplings

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Tree notes

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Leaf and snow fall - Management Aim - To ensure safe access to the gardens is maintained at all times and to maintain the gardens and leaves largely clear of leaf fall.

• Leaf fall - Lawns and path to be kept free of leaves during leaf fall

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Flower beds - Bedding and herbaceous beds to be kept free of leaves during leaf fall

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Shrub beds - Leaf fall to be cleared as required to maintain appearance of beds

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Snow clearance - Clear paths and hard surfaces to enable access

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Leaf fall notes

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Green waste

• Composting areas - Managed, weed free and tidy

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Green waste notes

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Tennis Courts

• Are courts maintained, in safe and good condition fit for use?

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Irrigation notes

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Routine/Regular: drag mat brushing to redistribute the infill, brushing to lift the pile, localised topping up of infill and the regular removal of litter, leaves and other debris. Monthly/Annual: Surface cleaning, power sweeping and decompaction of the infill with specialised equipment to ensure consistent performance, seam inspection and removal of any moss or weeds.

• Is there evidence of routine maintenance works such as drag matting?

  Yes

  No

  N/A

• Add media

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Play Areas and Gym

• Evidence of inspections

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Equipment condition

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Top up playback/surface condition

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Playground notes

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Health and safety

• Evidence of Monthly Health and safety audits

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Evidence of PPE Audits

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Correct reporting of incidents

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Machinery safety - guards in place, safe machinery use

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Machinery notes

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• Evidence of Risk assessments

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Evidence of COSHH files

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A

• Good tool management

  Select Action required Below Expectations Partly meets Meets Exceeds N/A

  • Action required
  • Below Expectations
  • Partly meets
  • Meets
  • Exceeds
  • N/A
Health and safety notes

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• Evidence of suitable Playground inspectors training such as ROSPA?

  Yes

  No

  N/A

• Evidence of suitable basic Tree inspectors training (I.e 1 day or more)?

  Yes

  No

  N/A