Title Page
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Company Name
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Conducted on
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Prepared by
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Location
Introduction
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Introduction
Executive Summary
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Executive Summary
Significant Findings
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Significant Findings
1. Policy
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Does the Company have an in date H&S policy?
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Is this signed by top management?
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Has the policy been communicated to all personnel?
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Does the company operate other policies?
- Environmental
- Quality
- Equality and Diversity
- Data Protection (GDPR)
- Sustainabilty
- Bribery
- Information security
- Drugs and Alcohol
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Are all other policies signed by top management?
2. Risk Assessment
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Does the company employ five persons or more?
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Does the company have written risk assessments for specific tasks?
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Is there an office risk assessment in place?
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Have risk assessments been communicated to all relevant staff
3. COSHH
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Does the company have COSHH assessments for the products it uses?
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Is there corresponding up to date material safety data sheets?
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How are data sheets maintained and who is responsible?
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Have COSHH assessments been communicated to all relevant staff?
4. Manual Handling
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Are manual handling assessments in place?
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Have persons involved in manual handling activities been appropriately trained?
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How is training refreshed and has this been carried out?
5. Safe Systems of Work
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Do operatives receive method statements for specific works?
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Are these signed off by a manager?
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Is there evidence of communication of the safe systems of work?
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How often are these reviewed?
6. DSE
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Do office staff use computer screen for more than an hour per day?
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Have users of DSE screen equipment undertaken DSE assessment?
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Are these retained as evidence?
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Has any concerns been highlighted and what was the outcome?
7. Documentation
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Is the HSE law poster clearly displayed with correct details inserted?
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Does the company have in date employers and public liability insurance?
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Are the company registered to trade organisations e.g. NICEIC, GAS safe?
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Are fire action notices available?
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Is there a current fire risk assessment in place?
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If the building is built before the year 2000, is there an asbestos register in place?
8. Contractor Management
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Does the organisation use contractors e.g. scaffolding, hire companies.
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Have all contractors completed our PQQ?
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Have insurances been provided?
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Have policies and assessment documentation been provided?
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Are contractors competent and how is this checked?
9. Services
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Does the company operate gas central heating
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Has the gas boiler been serviced in the last 12 months?
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Does the company operate electric boilers?
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Has the electric boiler been serviced in the last 12 months?
10. Electrical
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Has all office equipment been PAT inspected as per guidelines?
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Has all kitchen equipment been PAT inspected as per guidelines?
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Has operatives tools and equipment been PAT inspected as per guidelines?
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Does the company have calibration records of its measuring devices?
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Has fixed wire testing been carried out in the last five years?
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Do visual inspections take place?
11. Incidents and First Aid
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Do we have an incident reporting procedure?
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Are all incidents being recorded and retained?
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Are RIDDOR incidents being reported?
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Are near misses being recorded and retained?
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Are incident report forms protected under GDPR?
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Is there are first aider within the office?
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Are operatives first aid trained?
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Do all vehicles have a first aid box?
Welfare
Drivers and Vehicles
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Have all licences been checked for the current year period?
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Is there insurance in place for all vehicles?
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Is there service records for all vehicles?
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Do all vehicles have current MOT certificates?
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Are all vehicles taxed?
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Is there evidence of van inspection from users?
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Is there evidence of van inspections from managers?
12. PPE
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Is there evidence if PPE being issued to all staff?
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Are PPE issue forms signed and retained for 3 years?
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Is PPE free of charge to users?
13. Health
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Do operatives complete health questionnaires?
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Is there a process for reporting health concerns?
14. Storage
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Is the storage area clean and tidy?
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Is all racking safe and within correct weight limits?
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Are all items in reaching distance?
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Are flammables stored away from other materials, in locked cages or containers?
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Are items stored neatly to prevent falls?
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Are heavy items placed at lower levels?
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Are mechanical aids present for handling?
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Are regular stock checks being carried out?
15. Access Equipment
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Are all ladders inspected by a competent person and evidence retained?
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Are users of ladders trained in inspection?
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Is other access equipment available?
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Is there evidence of training for other access equipment e.g. PASMA?
16. Inspections
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Are inspections of work being carried out?
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Do inspections address H&S and quality issues?
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How are issues identified and reported?
17. Communication
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Is there evidence of safety team meetings?
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Is there evidence of toolbox talks?
18. Internal Damage
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Lighting
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Slips, trips and falls
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Barriers and handrails
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Doors
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Flooring
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Ceiling
19. External Damage
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Walkways
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Handrails
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Shutters
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Lighting
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Exterior
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Flooring
20. Other
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Security including CCTV
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Waste
Signatures
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Assessor
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Manager or representative