Health and Safety Inspection for office and Units

• Company Name

• Conducted on

  Date

• Prepared by

• Location
  Address

• Introduction

• Executive Summary

• Significant Findings

1. Policy

• Does the Company have an in date H&S policy?

  Yes

  No

  N/A

• Is this signed by top management?

  Yes

  No

  N/A

• Has the policy been communicated to all personnel?

  Yes

  No

  N/A

• Does the company operate other policies?

  Select Environmental Quality Equality and Diversity Data Protection (GDPR) Sustainabilty Bribery Information security Drugs and Alcohol

  • Environmental
  • Quality
  • Equality and Diversity
  • Data Protection (GDPR)
  • Sustainabilty
  • Bribery
  • Information security
  • Drugs and Alcohol

• Are all other policies signed by top management?

  Yes

  No

  N/A

2. Risk Assessment

• Does the company employ five persons or more?

• Does the company have written risk assessments for specific tasks?

  Yes

  No

  N/A

• Is there an office risk assessment in place?

  Yes

  No

  N/A

• Have risk assessments been communicated to all relevant staff

  Yes

  No

  N/A

3. COSHH

• Does the company have COSHH assessments for the products it uses?

  Yes

  No

  N/A

• Is there corresponding up to date material safety data sheets?

  Yes

  No

  N/A

• How are data sheets maintained and who is responsible?

  Yes

  No

  N/A

• Have COSHH assessments been communicated to all relevant staff?

  Yes

  No

  N/A

4. Manual Handling

• Are manual handling assessments in place?

  Yes

  No

  N/A

• Have persons involved in manual handling activities been appropriately trained?

  Yes

  No

  N/A

• How is training refreshed and has this been carried out?

  Yes

  No

  N/A

5. Safe Systems of Work

• Do operatives receive method statements for specific works?

  Yes

  No

  N/A

• Are these signed off by a manager?

  Yes

  No

  N/A

• Is there evidence of communication of the safe systems of work?

  Yes

  No

  N/A

• How often are these reviewed?

6. DSE

• Do office staff use computer screen for more than an hour per day?

• Have users of DSE screen equipment undertaken DSE assessment?

  Yes

  No

  N/A

• Are these retained as evidence?

  Yes

  No

  N/A

• Has any concerns been highlighted and what was the outcome?

  Yes

  No

  N/A

7. Documentation

• Is the HSE law poster clearly displayed with correct details inserted?

  Yes

  No

  N/A

• Does the company have in date employers and public liability insurance?

  Yes

  No

  N/A

• Are the company registered to trade organisations e.g. NICEIC, GAS safe?

  Yes

  No

  N/A

• Are fire action notices available?

  Yes

  No

  N/A

• Is there a current fire risk assessment in place?

  Yes

  No

  N/A

• If the building is built before the year 2000, is there an asbestos register in place?

  Yes

  No

  N/A

8. Contractor Management

• Does the organisation use contractors e.g. scaffolding, hire companies.

• Have all contractors completed our PQQ?

  Yes

  No

  N/A

• Have insurances been provided?

  Yes

  No

  N/A

• Have policies and assessment documentation been provided?

  Yes

  No

  N/A

• Are contractors competent and how is this checked?

  Yes

  No

  N/A

9. Services

• Does the company operate gas central heating

• Has the gas boiler been serviced in the last 12 months?

  Yes

  No

  N/A

• Does the company operate electric boilers?

  Yes

  No

  N/A

• Has the electric boiler been serviced in the last 12 months?

  Yes

  No

  N/A

10. Electrical

• Has all office equipment been PAT inspected as per guidelines?

  Yes

  No

  N/A

• Has all kitchen equipment been PAT inspected as per guidelines?

  Yes

  No

  N/A

• Has operatives tools and equipment been PAT inspected as per guidelines?

  Yes

  No

  N/A

• Does the company have calibration records of its measuring devices?

  Yes

  No

  N/A

• Has fixed wire testing been carried out in the last five years?

  Yes

  No

  N/A

• Do visual inspections take place?

  Yes

  No

  N/A

11. Incidents and First Aid

• Do we have an incident reporting procedure?

  Yes

  No

  N/A

• Are all incidents being recorded and retained?

  Yes

  No

  N/A

• Are RIDDOR incidents being reported?

  Yes

  No

  N/A

• Are near misses being recorded and retained?

  Yes

  No

  N/A

• Are incident report forms protected under GDPR?

  Yes

  No

  N/A

• Is there are first aider within the office?

  Yes

  No

  N/A

• Are operatives first aid trained?

  Yes

  No

  N/A

• Do all vehicles have a first aid box?

  Yes

  No

  N/A

Welfare

• Yes

  No

  N/A

Drivers and Vehicles

• Have all licences been checked for the current year period?

  Yes

  No

  N/A

• Is there insurance in place for all vehicles?

  Yes

  No

  N/A

• Is there service records for all vehicles?

  Yes

  No

  N/A

• Do all vehicles have current MOT certificates?

  Yes

  No

  N/A

• Are all vehicles taxed?

  Yes

  No

  N/A

• Is there evidence of van inspection from users?

  Yes

  No

  N/A

• Is there evidence of van inspections from managers?

  Yes

  No

  N/A

12. PPE

• Is there evidence if PPE being issued to all staff?

  Yes

  No

  N/A

• Are PPE issue forms signed and retained for 3 years?

  Yes

  No

  N/A

• Is PPE free of charge to users?

  Yes

  No

  N/A

13. Health

• Do operatives complete health questionnaires?

  Yes

  No

  N/A

• Is there a process for reporting health concerns?

  Yes

  No

  N/A

14. Storage

• Is the storage area clean and tidy?

  Yes

  No

  N/A

• Is all racking safe and within correct weight limits?

  Yes

  No

  N/A

• Are all items in reaching distance?

  Yes

  No

  N/A

• Are flammables stored away from other materials, in locked cages or containers?

  Yes

  No

  N/A

• Are items stored neatly to prevent falls?

  Yes

  No

  N/A

• Are heavy items placed at lower levels?

  Yes

  No

  N/A

• Are mechanical aids present for handling?

  Yes

  No

  N/A

• Are regular stock checks being carried out?

  Yes

  No

  N/A

15. Access Equipment

• Are all ladders inspected by a competent person and evidence retained?

  Yes

  No

  N/A

• Are users of ladders trained in inspection?

  Yes

  No

  N/A

• Is other access equipment available?

• Is there evidence of training for other access equipment e.g. PASMA?

  Yes

  No

  N/A

16. Inspections

• Are inspections of work being carried out?

  Yes

  No

  N/A

• Do inspections address H&S and quality issues?

  Yes

  No

  N/A

• How are issues identified and reported?

  Yes

  No

  N/A

17. Communication

• Is there evidence of safety team meetings?

  Yes

  No

  N/A

• Is there evidence of toolbox talks?

  Yes

  No

  N/A

18. Internal Damage

• Lighting

  None

  Slight

  Significant

• Slips, trips and falls

  None

  Slight

  Significant

• Barriers and handrails

  None

  Slight

  Significant

• Doors

  None

  Slight

  Significant

• Flooring

  None

  Slight

  Significant

• Ceiling

  None

  Slight

  Significant

19. External Damage

• Walkways

  None

  Slight

  Significant

• Handrails

  None

  Slight

  Significant

• Shutters

  None

  Slight

  Significant

• Lighting

  None

  Slight

  Significant

• Exterior

  None

  Slight

  Significant

• Flooring

  None

  Slight

  Significant

20. Other

• Security including CCTV

  Yes

  No

  N/A

• Waste

  Yes

  No

  N/A

Signatures

• Assessor

  Sign

• Manager or representative

  Sign