ICTSI Audit Template 9C TG

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Inventory Management Program

• The Inventory Management Program of each business unit is considered critical towards achieving high equipment reliability and performance. This audit is designed to collect inventory management data which may be used to establish effectiveness of the scheme.

• Inventory Management Program Maximum Score 20

• Store Room Management:

• Confirm Business Unit has an Inventory Management Program.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm program is electronic based or manual card system.

  Electronic

  Manual
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm Store Room has floor layout plan for reference and record total storage floor area.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm store room has separate climate controlled storage area for climate sensitive spare parts especially electronic parts and record total storage floor area.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm store room has Goods Receiving Area

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm store room has Quarantine Area for receipts of goods on hold/for inspection.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Evaluate condition of stocks on hand i.e. Rust Protection, Wrapping, Identification.

  Acceptable

  Not Acceptable
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm Business Units Emergency Preparedness Plan (EMP) is in place.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm if store room has ample firefighting equipment strategically placed with sufficient marker for easy access.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm if store room has chemical spill kits within the storage area of hazardous chemical products.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm if Business Unit has the correct security facilities in place for the store room.

• CCTV

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Access Authorization

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Door lock is secured after transactions.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm if Business unit has the correct racking system.

• Adjustable metal racks of sufficient weight capacity to carry loads.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Rack numbering system in logical sequence

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Bins per Rack numbering system in logical sequence

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm store room has correct part labeling for easy identification and retrieval.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm Part record is correct by randomly selecting spare parts and locating and identifying it.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm store room has parts re-ordering system to meet their daily maintenance requirement.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm store has sufficient stock levels to meet their daily maintenance requirement.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm if there are instances of stock out of preventive maintenance spare parts causing delay on preventive maintenance work.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

Storage Philosophy:

• Confirm Business Unit has identified High Value and Insurance spare parts.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm BU has provided storage facility for Motors and Generators equipped with power for space heaters.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm BU has adopted the manufacturers recommendation for storage of Gear Box, Wire Ropes which are expected to be stored for extended period.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm BU has identified all spare parts that require climate controlled storage and susceptibility to shortened shelf life if stored in abnormal condition.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm BU has identified all Hazardous Materials and separated from the Non-hazardous.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm that storage of Hazardous Materials is properly ventilated and emergency response equipment such as fire extinguishers; chemical spill kits and containment area are provided.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm that Hydraulic Hose has capped fittings and sealed.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm BU has established procedure to conduct cycle count of all materials/spare parts in storage and variances are recorded and explained.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm BU has established procedure to determine obsolescence of spare parts on a regular period.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm BU has established procedure to conduct regular review of the stock line items and determine compatibility with other equipment type to reduce redundancy of stock items.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm BU has established procedure to conduct regular review of stock line items to determine that Descriptions are legible and can be understood by end-users.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm that BU has established procedure for Physical Inventory of all stock line items on a regular basis (if cycle count is not yet implemented).

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

Inventory Data Review:

• Inventory Aging Report

• Add media

  Media

• Inventory by stock type:

• Add media

  Media

• Inventory by Fast Moving (Class A) Top 100 Items

• Add media

  Media

• Inventory by High Value and Moving (Class B) Top 100 Items

• Add media

  Media

• Inventory by High Value (Class C) Top 100 Items

• Add media

  Media

• Percent by Class Summary:

• Add media

  Media

• Inventory Value per Annual TEU throughput:

• Add media

  Media

• Auditors Comments

• Corrective Actions and Recommendations

Inventory Data Management

• Confirm Inventory data matches that of the Finance records:

• No. of Line Items

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Cost of Inventory (Record variance)

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm that Finance Record of Materials Issuance matches that of ICAM Materials Issuance (conduct random test of a month period of issuance and compare)

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm that ICAM Issuance per GL or per Work Order matches that of Finance Record (conduct random test of a month period of issuance and compare).

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

• Confirm that ICAM Receiving Data matches that of Finance Receiving Data (conduct random test of a month period of issuance and compare).

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Media

  Media

Marking Summary

• Comment on Risk Condition and explain as necessary

  Safe

  At Risk

• Comment

• Inventory Management Support Media

  Media

• Add Inventory Management Program Support Media?

Inventory Management Support Media

• Inventory Management Support Media

  Media

• Auditors Comment

Auditors Comment

• Auditors Comment

• Inventory Management Program Scoring Summary

• Inventory Management Program Score

• Add Inventory Management Program Score Summary Media?

• Inventory Management Program Score Summary Media

  Media

• Auditor Signiture

  Sign

• Add additional Auditor Signiture

Signiture

• Additional Auditor Signiture

  Sign