Immedia System Certification: Conference Rooms

• Job Name:

• Room Name:

• Room Number:

• Job Number:.

• Conducted on:

  Date
• Project Location:
  Address

• Certified By:

• Project Manager:

• Programmer:

• Lead Installation Tech:

Displays/Projectors/Video wall

• Is there a Video wall present?

  Yes

  No

• Are the displays found to be level?

  Yes

  No

• Take a picture showing either the displays and the ground, the displays and the ceiling or the displays and the niche as a level reference

  Media

• Are the displays properly gapped between each other? Spacing needs to be thickness of business card or by utilizing gap it tool. Is a single display able to be popped out without causing adjacent display to be popped out?

  Yes

  No

• Take photos of corners of displays that are intersecting each other.

  Media

• Is cabling properly supported behind video wall to allow displays to be popped out and pushed back without pinching cables?

  Yes

  No

• Color calibration. Take a photo using a white background for all displays to show color calibration between displays.

  Colors are uniform

  Calibration needed

• Video Wall

  Passed

  Failed

• Does room have displays installed or a projector, or both?

  Display(s)

  Projector(s)

  Both

  n/a

Displays

• Are the displays in a Medical Office?

  Yes

  No

• Has a DICOM calibration been completed?

  Yes

  No

• Are the installed displays found to be level?

  Yes

  No

• Take a picture showing either the display and the ground or the display and the ceiling as a level reference.

  Media

• Are all security features on mount engage? (Is bottom screw tightened?)

  Yes

  No

• Ensure that all cabling has been dressed behind the display and that there is no risk of cabling becoming loose. - Take a picture of the entire display FROM THE FRONT showing no cabling protruding from the sides.

  Media

• Are all devices behind the display properly attached (no Velcro)? <br>- Take pictures of any devices that are visible BEHIND the display.

  Yes

  No

• Is image properly filling the screen (no over scanning, correct aspect ratio)?

  Yes

  No

• Have the IR buds been hot glued to the display (if applicable)? Take a closeup photo of any IR buds showing that they are hot glued.

  Yes

  No

• Have all of the required settings been set within the display's menu? WRITE IN NOTES WHAT TYPE OF DISPLAY IS INSTALLED.<br>- auto power off (off)<br>- energy saver (off)<br>- unused inputs disabled<br>- inputs labeled (if allowed by display)<br>- quick start (enabled)

  Yes

  No

• Have the displays been wiped down and had all plastic film removed?

  Yes

  No

• Enter any additional notes here.

• Displays

  Passed

  Failed

Projectors & Projection Screens

• Is the projected image correctly filling the screen and focused? Is there minimal keystone correction if any? <br>- If not, check the screen aspect setting as well as the projector lens aspect ratio.<br>- Take a picture that shows the entire image filling the screen.<br>- Take CLOSE-UP pictures (right/left side) where the white screen meets the black showing that the image is correctly filling.

  Yes

  No

• Verify that there is minimal to no vibration within the projected image.<br>

  Minimal to no vibration

  Vibration

• Verify that the rooms lighting is not causing washout of the projected image.

  Lights are not causing washout

  lights are causing washout

• Have the projector cables been properly dressed (neat and not over bent)? Is the projector power cable dressed neatly to the ceiling and over to the outlet (if applicable)? <br>- Take a picture of the projector showing the cables correctly dressed.<br>- Take a picture of the projectors power cabling showing that it is properly dressed.

  Yes

  No

• Is the projector cleaned and free of fingerprints or dirt?

  Yes

  No

• Is the projection screen damage free?

  Yes

  No

• Is the projection screen clean and free of scuffs and grease?

  Yes

  No

• Is the projection screen properly tensioned?

  Yes

  No

• Enter any additional notes here.

• Projectors and Projection Screens

  Passed

  Failed

Video Sources

• Is there Digitial Signage for the system?

  Yes

  No

• Is this Zoom digitial signage?

  Yes

  No

• Has the Zoom system been activated using the activation code?

  Yes

  No

• Does Audio and Video work properly when sharing content?

  Yes

  No

• Take a picture of Zoom screen or content.

  Media

• Is the signage player displaying a logo/splash screen/content?

  Yes

  No

• Take a picture of display showing logo/splash screen/content.

  Media

• Video Sources/Digital Signage

  Passed

  Failed

• Are there any video source available for the system?

  Yes

  No

• Conduct a full system test by routing every available video input to all destinations using the programmed routes. - TAKE A PHOTO OF EACH VIDEO SOURCE ON EVERY ENDPOINT. - This is to consist of but not be limited to table inputs, wall inputs, floor inputs, rack based devices (PC's/Apple TV's/wireless video devices/signage players). - List in the notes what is not working (if applicable)

  Media

• List all available video sources.

• Video Sources

  Passed

  Failed

Audio Sources

• Is there sound masking present?

  Yes

  No

• Is white noise being distributed evenly throughout the work space? Use the approved SPL meter (Decibel X) to take a sound measurement throughout the workspace (open office area, hallways, lobby, break room. etc). Verify that the measured variance is no more than +/-5dB from point to point. Take a picture from SPL meter for each different area. (Include at least 5 photos)

  Yes

  No

• Open office area

  Media

• Hallway(s)

  Media

• Lobby

  Media

• Break room(s)

  Media

• Misc area

  Media

• If speakers are exposed are speakers evenly spaced and equally suspended from the deck? Take photo showing multple speakers.

  Yes

  No

• Audio Sources

  Passed

  Failed

• Verify that all audio inputs to the system are able to be routed to all pre-determined destinations. <br>- This includes table inputs, rack based sources as well as any devices located throughout the system.<br>- List in the notes what is not working (if applicable)

  Yes

  No

• Are there are any audio input or output plates (3.5mm plates, 1/4" plates, RCA plates, XLR plates, ETC) in the system?

  Yes

  No

• Is audio passing through system with out any distortion/noise?

  Yes

  No

• What was used to perform system test?

• Audio Sources

  Passed

  Failed

Multi-Channel Loudspeaker System

• Does system have speakers?

  Yes

  No

  n/a

• Is system 70v system or 8 Ohm system?

  70v

  8 Ohm

• Verify that the right and left (front and rear) speakers are in the correct sequence.

  Yes

  No

• Verify that all speakers have clean grilles and consistently orientated logos. Verify that grills have been installed firmly secured all the way. Take a picture of the speakers in the room/area.

  Media

• Using the approved SPL meter (Decibel X) while playing Pink Noise take sound measurements from each speaker. Verify that the measured variance is no more than +/-5dB from speaker to speaker. If room has 12 or less speakers take a reading/picture from each speaker.

  Media

• Have all speakers been properly supported?

  Yes

  No

• Multi-channel Loudspeaker System certification

  Passed

  Failed

• Verify that all audio speakers to the system are being routed to sound bar or displays on board speakers.<br>- If soundbar is installed take photo of soundbar

  Yes

  No

• Enter any additional notes here.

• Multi-channel loudspeaker System

  Passed

  Failed

Wall/Table/Floor Box Connections

• Are there any wall connections present?

  Yes

  No

• Are all installed wall plates found to be level?

  Yes

  No

• - Take a picture showing all wall plates and the ground as a level reference.

  Media

• Are all wall plates passing signal (audio and video) through system?

  Yes

  No

• Wall Connections

  Passed

  Failed

• Are there any table connections present?

  Yes

  No

• Are all table boxes square in the table?

  Yes

  No

• Are the table boxes organized in their appearance? - Take photo of table and cables organized.

  Yes

  No

• Are the cables under the table neatly dressed and are not hanging down to where they could be tangled or damaged?

  Yes

  No

• Table Connections

  Passed

  Failed

• Are there any floor box connections present?

  Yes

  No

• Is there an input plate installed?

  Yes

  No

• Does the input plate have a cover plate installed?<br> - Take a photo of cover plate.

  Yes

  No

• Is the floor box clean of all debris?

  Yes

  No

• Floor Connections

  Passed

  Failed

Audio and Video Conferencing

• Is there a Video and/or Audio Conferencing system installed in room?

  Yes

  No

• What type of system is installed in the room.

  Audio Conferencing

  Video Conferencing

  Audio and Video Conferencing

• Make a test call back to the Immedia office. Check for the following: - Call clarity (incoming and outgoing) - All Dialer buttons are working - Test all volume buttons and privacy buttons (incoming volume, outgoing, mute, etc)

  Yes

  No

• Is this a Zoom/Teams Room?

  Yes

  No

• Are peripherals connected/configured to PC? (keyboard, mouse, etc)

  Yes

  No

• Is the equipment for Zoom/Teams (Room controller, speakerphone, mics) organized and clean looking?

  Yes

  No

• Take a picture of the relevant equipment setup.

  Media

• Take a picture of Zoom/Teams Room controller in active call mode.

  Media

• Make a Zoom/Teams call and determine if the listener on the far end can hear clearly and is able to listen for a prolonged time.

  Yes

  No

• Able to invite users while in a meeting?

  Yes

  No

• Confirm the call directory is available.

  Yes

  No

• If a PTZ camera is deployed, are you able to control camera (Pan, Tilt and Zoom)?

  Yes

  No

• What type of camera is installed?

• Has PM/Engineering been notified of issue?

  Yes

  No

• Are the camera(s) mounted at an appropriate height so as to capture the entire table or the designated speaker if in a training room scenario?

  Yes

  No

• Take a picture from a distance showing the height of the camera in relation to the room.

  Media

• Is camera secured to the mount?

  Yes

  No

• Is camera level with respect to the ground?

  Yes

  No

• Are the camera's associated cabling/devices properly installed and or dressed?

  Yes

  No

• Take a picture of the camera and its associated cabling.

  Media

• Able to share video content with audio through Zoom?

  Yes

  No

• Are the camera(s) mounted at an appropriate height so as to capture the entire table or the designated speaker if in a training room scenario? <br>- Take a picture from a distance showing the height of the camera in relation to the room.

  Yes

  No

• Is camera secured to the mount?

  Yes

  No

• Is camera level with respect to the ground?

  Yes

  No

• Are the camera's associated cabling/devices properly installed and or dressed? Take a picture of the camera and its associated cabling.

  Yes

  No

• Make a test call within the company to another room/location. Test for:<br> -video clarity<br> -full camera control (to the extent allowed by the camera)<br> -content sharing (with audio if allowed by the system)

  Yes

  No

• Audio and/or Video Conferencing

  Passed

  Failed

Microphones (wireless & wired)

• Are there any microphones in the system?

  Yes

  No

• What type of microphones are present in the system?

  Table mics

  Wireless mics

  Ceiling mics

  Combination

• Are all mics labeled correctly? Do the labels match the interface labeling? - Take photo(s) of labels on mics

  Yes

  No

• Are all wireless microphone channels frequency coordinated? Ensure that new microphones are coordinated with existing microphones on site. (https://www.shure.com/en-US/support/tools/frequency-finder)

  Yes

  No

• Take photo of each mic receiver showing different frequencies

  Media

• Are all table mics oriented correctly?

  Yes

  No

• Are table mics wired or wireless?

  Wired

  Wireless

• Is cabling underneath table properly supported and dressed? No hanging loops or service coils under table.

  Yes

  No

• Take picture showing cable dressing.

  Media

• Take a picture of mics arranged on the table and of location of base unit.

  Media

• Are all ceiling mics suspended equally from ceiling or deck?

  Yes

  No

• Take pic showing all ceiling mics

  Media

• Perform scratch test on all ceiling mics to ensure each mic is passing signal (physically touch each speaker and listen for feedback).

• Are all mics labeled correctly? Do the labels match the interface labeling? - Take photo(s) of labels on mics

  Yes

  No

• Are all wireless microphone channels frequency coordinated? Ensure that new microphones are coordinated with existing microphones on site. (https://www.shure.com/en-US/support/tools/frequency-finder)

  Yes

  No

• Take photo of each mic receiver showing different frequencies

  Media

• Are table mics wired or wireless?

  Wired

  Wireless

• Is cabling underneath table properly supported and dressed? No hanging loops or service coils under table.

  Yes

  No

• Take picture showing cable dressing.

  Media

• Take a picture of mics arranged on the table and of location of base unit.

  Media

• Are all ceiling mics suspended equally from ceiling or deck?

  Yes

  No

• Take pic showing all ceiling mics

  Media

• Perform scratch test on all ceiling mics to ensure each mic is passing signal.

• Test the available headroom of each microphone by conducting a voice test with the system set to maximum level. Speak at an above normal level and verify that the system does not distort or feedback.

  No feedback

  Feedback/Distortion

  N/A

• Microphones

  Passed

  Failed

Control Interface

• Is there a control interface in the room? If not take a picture of remote and location of remote.

  Yes

  No

• Are all buttons on interface functioning? If not list in notes what is not functioning. - Run through the interface in its entirety ensuring that all switching, metering and muting is functioning. You must send all inputs to all outputs and maximize the system limitations.

  Yes

  No

• Take a CLOSE-UP picture of EACH of the pages available if the interface is an iPad or Crestron TP (this includes power on/off pages, help pages, ETC). - If the interface is a button panel of any type, take a close enough picture so all button labels can be clearly read.

  Media

• If there is a button panel being used, have the pemanent labels been applied?

  Yes

  No

• Is the control interface mounted level on the wall?

  Yes

  No

• Take a picture of the control interface EITHER showing the interface and ceiling OR the interface and the floor as a level reference.

  Media

• Enter any additional notes here.

• Control System

  Passed

  Failed

Room Schedulers

• Does room have scheduler installed?

  Yes

  No

• Is scheduler level? Take photo showing scheduler and the ground as a level reference.

  Yes

  No

• Is scheduler on-line and connected to the rooms calendar?

  Yes

  No

• Are room availability indicators responding appropriately?

  Yes

  No

• Room Schedulers

  Passed

  Failed

Rack Enclosures

• Is there a rack or enclosure where our equipment is installed for the system?

  Yes

  No

• What type of enclosure

  Ceiling Enclosure

  Non Ceiling Enclosure

• Spot check multiple terminations to ensure standards are being met. - Take a picture of a few examples of the terminations found within the rack. Pay close attention to Phoenix connections, shielded Cat 6 connections and 9 pin terminations.

  Media

• Ensure all power bricks and small devices have been secured in some fashion to the rack so as to avoid falling out the rack.

  Yes

  No

• Verify every DB-9 has a shell installed.

  Yes

  No

• Verify that all wires have a unique identifying label affixed. This includes power.

  Yes

  No

• Take a picture of random cables showing affixed labels.

  Media

• Take photo of entire ceiling enclosure showing all gear.

  Media

• Is rack installed in a credenza/furniture?

  Yes

  No

• Is there a Q-Fan has been installed in the credenza/furniture of any rack that has closed doors.

  Yes

  No

• Ensure that a Q-Fan has been installed in the credenza/furniture of any rack that has closed doors. Take a picture of all Q-Fans installed.

  Media

• Give an explanation of why a fan is not needed/installed.

• Take picture of credenza to show proper ventilation is already present.

  Media

• Where is rack located?

• Does rack have Immedia service plate installed?

  Yes

  No

• Is service port connected to network switch or processor?

  Yes

  No

• Verify that all AV cabling within the rack has been secured with only Velcro. Only power cabling is permitted to be secured with zip ties. Take a picture showing that Velcro has been used.

  Media

• Has the rack harness that comes from the wall been covered with snakeskin and is there enough length to be able to service the rack. - Take a picture showing the harness service loop and the snakeskin.

  Yes

  No

• Spot check multiple terminations to ensure standards are being met. - Take a picture of a few examples of the terminations found within the rack. - Pay close attention to Phoenix connections, shielded Cat 6 connections and 9 pin terminations.

  Media

• Do all terminated category cables have boots installed? - Take photo of terminated cables with boots on them.

  Yes

  No

• Verify all Phoenix (captive screw) terminations that have a zip tie strain relief have in fact been zip tied. <br>- Take a picture of some of the connections showing this.

  Yes

  No

• Ensure all power bricks and small devices have been secured in some fashion to the rack so as to avoid falling out the rack.

  Yes

  No

• Verify every DB-9 has a shell installed.

  Yes

  No

• Verify that all wires have a unique identifying label affixed. This includes power. - Take a picture of random cables showing affixed labels.

  Media

• Verify that the rack has been cleaned and that there are no wire clippings, saw dust or paperwork left behind. - Take a picture from far enough away that shows the cleanliness of the rack.

  Media

• Verify that the rack wiring has not been dressed too tightly nor too loose.

  Media

• Take picture of the FRONT of the rack to show the elevation and organization of the rack.

  Media

• Take picture of the REAR of the rack to show the elevation and organization of the rack.

  Media

• Rack Enclosures

  Passed

  Failed

Administrative Items

• Was the site left clean with all trash removed? (No boxes or parts in or around the rack)

  Yes

  No

• Inspect all of the installed equipment for damage. Report any issues that you find.

  Damage

  No Damage

• Before submitting this report contact the Project Manager or Project Coordinator and verify that all project documentation has been properly submitted (red-lines/small parts transmittal/installation checklist etc.).

  Yes

  No

• Enter any additional notes here.

• Administration

  Passed

  Failed

Photos

• Add any additional photos here.

  Media

Certification

• Has room Passed or Failed Certification?

  Passed

  Failed

• Is failure of cert due to an external circumstance? (furniture, client network, power requirements, etc.)

  Yes

  No

• Describe Issue -

• Does failed state affect functionality of room?

  Yes

  No