Immedia System Certification: Conference Rooms

• Job Name:

• Room Name:

• Room Number:

• Job Number:.

• Conducted on:

  Date
• Project Location:
  Address

• Certified By:

• Project Manager:

• Programmer:

• Project Foreman:

Displays/Projectors/Video wall

• Is there a Video wall present?

  Yes

  No

• Have the displays been properly leveled?

  Yes

  No

• Take a picture showing either the displays and the ground, the displays and the ceiling or the displays and the niche as a level reference

  Media

• Take a picture of the display with a focus on the bubble of a level.

  Media

• Have the displays been properly gapped by using a gap it tool with and ideal spacing of 0.5mm to 0.75mm

  Yes

  No

• Take pictures of the corners of the displays that are intersecting with each other.

  Media

• Are the bezels of the video wall free from any scuffs or scratches?

  Yes

  No

• Take a picture of the damage

  Media

• Are there any pixels that are not working

  Yes

  No

• Take a picture of the pixels that are not working.

  Media

• Has a color calibration been completed?

  Yes

  No

• Has the color calibration report been submitted?

  Yes

  No

• Video Wall

  Passed

  Failed

• Does the room have displays installed or a projector, or both?

  Display(s)

  Projector(s)

  Both

  n/a

Displays

• Are the displays in a Medical Office?

  Yes

  No

• Has a DICOM calibration been completed?

  Yes

  No

• Has the DICOM calibration report been submitted?

  Yes

  No

• Have the displays been properly leveled?

  Yes

  No

• Take a picture showing either the display and the ground or the display and the ceiling as a level reference.

  Media

• Take a picture of the display with a focus on the bubble of a level.

  Media

• Are all security features on the mount engaged?

  Yes

  No

• Ensure that all cabling has been dressed behind the display and that there is no risk of cabling becoming loose. - Take a picture of the entire display FROM THE FRONT showing no cabling protruding from the sides.

  Media

• Are all devices behind the display properly attached (no Velcro)?

  Yes

  No

  N/A

• Take pictures of any devices that are visible BEHIND the display.

  Media

• Is image properly filling the screen (no over scanning, correct aspect ratio)?

  Yes

  No

• Have the IR buds been hot glued in place (if applicable)?

  Yes

  No

  N/A

• Take a closeup photo of any IR buds showing whether or not they have been hot glued.

  Media

• Have all of the required settings been set within the display's menu?<br>- Auto power off (off)<br>- Energy saver (off)<br>- Unused inputs disabled<br>- Inputs labeled (if allowed by display)<br>- Quick start (enabled)

  Yes

  No

• Have the displays been wiped down and had all plastic film removed?

  Yes

  No

• What is the make and model of the display(s)?

• Displays

  Passed

  Failed

Projectors & Projection Screens

• Is the projected image correctly filling the screen and focused? Is there minimal keystone correction if any? <br>- If not, check the screen aspect setting as well as the projector lens aspect ratio.<br>- Take a picture that shows the entire image filling the screen.<br>- Take CLOSE-UP pictures (right/left side) where the white screen meets the black showing that the image is correctly filling.

  Yes

  No

• Verify that there is minimal to no vibration within the projected image.<br>

  Minimal to no vibration

  Vibration

• Verify that the rooms lighting is not causing washout of the projected image.

  Lights are not causing washout

  lights are causing washout

• Have the projector cables been properly dressed (neat and not over bent)? Is the projector power cable dressed neatly to the ceiling and over to the outlet (if applicable)? <br>- Take a picture of the projector showing the cables correctly dressed.<br>- Take a picture of the projectors power cabling showing that it is properly dressed.

  Yes

  No

• Is the projector cleaned and free of fingerprints or dirt?

  Yes

  No

• Is the projection screen damage free?

  Yes

  No

• Is the projection screen clean and free of scuffs and grease?

  Yes

  No

• Is the projection screen properly tensioned?

  Yes

  No

• Enter any additional notes here.

• Projectors and Projection Screens

  Passed

  Failed

Video Sources

• Is there Digitial Signage for the system?

  Yes

  No

• Is this Zoom digitial signage?

  Yes

  No

• Has the Zoom system been activated using the activation code?

  Yes

  No

• Does Audio and Video work properly when sharing content?

  Yes

  No

• Take a picture of Zoom screen or content.

  Media

• Is the signage player displaying a logo/splash screen/content?

  Yes

  No

• Take a picture of display showing logo/splash screen/content.

  Media

• Digital Signage

  Passed

  Failed

• Are there any video sources available for the system?

  Yes

  No

• Conduct a full system test by routing every available video input to all destinations using the programmed routes. - TAKE A PHOTO OF EACH VIDEO SOURCE ON EVERY ENDPOINT. - This is to consist of but not be limited to table inputs, wall inputs, floor inputs, rack based devices (PC's/Apple TV's/wireless video devices/signage players). - List in the notes what is not working (if applicable)

  Media

• List all available video sources.

• Video Sources

  Passed

  Failed

Audio Sources

• Is there sound masking present?

  Yes

  No

  N/A

• Is white noise being distributed evenly throughout the work space? Use the approved SPL meter (Decibel X) to take a sound measurement throughout the workspace (open office area, hallways, lobby, break room. etc). Verify that the measured variance is no more than +/-5dB from point to point. Take a picture from SPL meter for each different area. (Include at least 5 photos)

  Yes

  No

• Open office area

  Media

• Hallway(s)

  Media

• Lobby

  Media

• Break room(s)

  Media

• Misc area

  Media

• If speakers are exposed are speakers evenly spaced and equally suspended from the deck?

  Yes

  No

  N/A

• Take pictures showing multiple speakers.

  Media

• Audio Sources

  Passed

  Failed

• Verify that all audio inputs to the system are able to be routed to all pre-determined destinations. <br>- This includes table inputs, rack based sources as well as any devices located throughout the system.<br>- List in the notes what is not working (if applicable)

  Yes

  No

• Are there are any audio input or output plates (3.5mm plates, 1/4" plates, RCA plates, XLR plates, ETC) in the system?

  Yes

  No

• Is audio passing through system with out any distortion/noise?

  Yes

  No

• What was used to perform system test?

• Audio Sources

  Passed

  Failed

Multi-Channel Loudspeaker System

• Does system have speakers?

  Yes

  No

  N/A

• Is system 70v system or 8 Ohm system?

  70v

  8 Ohm

• Are the speakers in the correct sequence? Right and Left, Front and Rear?

  Yes

  No

• Verify that all speakers have clean grilles and consistently orientated logos. Verify that grills have been installed firmly secured all the way. Take a picture of the speakers in the room/area.

  Media

• Using the approved SPL meter (Decibel X) while playing Pink Noise take sound measurements from each speaker. Verify that the measured variance is no more than +/-5dB from speaker to speaker. If room has 12 or less speakers take a reading/picture from each speaker.

  Media

• Have all speakers been properly supported?

  Yes

  No

• Multi-channel Loudspeaker System certification

  Passed

  Failed

• Verify that all audio speakers to the system are being routed to sound bar or displays on board speakers.<br>- If soundbar is installed take photo of soundbar

  Yes

  No

• Enter any additional notes here.

• Multi-channel loudspeaker System

  Passed

  Failed

Wall/Table/Floor Box Connections

• Are there any wall connections present?

  Yes

  No

• Are all installed wall plates found to be level?

  Yes

  No

• - Take a picture showing all wall plates and the ground as a level reference.

  Media

• Are all wall plates passing signals (audio and video) through the system?

  Yes

  No

• Wall Connections

  Passed

  Failed

• Are there any table connections present?

  Yes

  No

• Are all table boxes square in the table?

  Yes

  No

  N/A

• Are the table boxes organized in their appearance? - Take photo of table and cables organized.

  Yes

  No

  N/A

• Are the cables under the table neatly dressed and are not hanging down to where they could be tangled or damaged?

  Yes

  No

• Table Connections

  Passed

  Failed

• Are there any floor box connections present?

  Yes

  No

• Is there an input plate installed?

  Yes

  No

• Does the input plate have a cover plate installed?<br>

  Yes

  No

• Take a photo of the cover plate.

  Media

• Are all floor plates passing signals (audio and video) through the system?

  Yes

  No

• Is the floor box clean of all debris?

  Yes

  No

• Floor Connections

  Passed

  Failed

Audio and Video Conferencing

• Is there a Video and/or Audio Conferencing system installed in the room?

  Yes

  No

• What type of system is installed in the room.

  Audio Conferencing

  Video Conferencing

  Audio and Video Conferencing

• Make a test call back to the Immedia office. Check for the following:<br>- Call clarity (incoming and outgoing)<br>- All Dialer buttons are working<br>- Test all volume buttons and privacy buttons (incoming volume, outgoing, mute, etc)<br>Is audio conferencing working properly? <br>Note below what is not working.

  Yes

  No

• Is this a Zoom/Teams Room?

  Yes

  No

• Are peripherals connected/configured to PC? (keyboard, mouse, etc)

  Yes

  No

• Is the equipment for Zoom/Teams (Room controller, speakerphone, mics) organized and clean looking?

  Yes

  No

• Take a picture of the relevant equipment setup.

  Media

• Take a picture of Zoom/Teams Room controller in active call mode.

  Media

• Make a Zoom/Teams call. Can the listener on the far end hear clearly and is able to listen for a prolonged time?

  Yes

  No

• Able to invite users while in a meeting?

  Yes

  No

• Confirm the call directory is available.

  Yes

  No

• If a PTZ camera is deployed, are you able to control camera (Pan, Tilt and Zoom)?

  Yes

  No

• What type of camera is installed?

• Has PM/Engineering been notified of issue?

  Yes

  No

• Are the camera(s) mounted at an appropriate height so as to capture the entire table or the designated speaker if in a training room scenario?

  Yes

  No

• Take a picture from a distance showing the height of the camera in relation to the room.

  Media

• Is camera secured to the mount?

  Yes

  No

• Is camera level with respect to the ground?

  Yes

  No

• Are the camera's associated cabling/devices properly installed and or dressed?

  Yes

  No

• Take a picture of the camera and its associated cabling.

  Media

• Able to share video content with audio through Zoom?

  Yes

  No

• Are the camera(s) mounted at an appropriate height so as to capture the entire table or the designated speaker if in a training room scenario? <br>- Take a picture from a distance showing the height of the camera in relation to the room.

  Yes

  No

• Is camera secured to the mount?

  Yes

  No

• Is camera level with respect to the ground?

  Yes

  No

• Are the camera's associated cabling/devices properly installed and or dressed? Take a picture of the camera and its associated cabling.

  Yes

  No

• Make a test call within the company to another room/location (if available). If not, make a call back to the office.<br>Test for:<br>- Video clarity<br>- Full camera control (to the extent allowed by the camera)<br>- Content sharing (with audio if allowed by the system)<br>Is this working properly?<br>Note below what is not working.

  Yes

  No

• Audio and/or Video Conferencing

  Passed

  Failed

Microphones (wireless & wired)

• Are there any microphones in the system?

  Yes

  No

• What type(s) of microphones are present in the system?

  Table mics

  Wireless mics

  Ceiling mics

  Combination

• Are all mics labeled correctly? Do the labels match the interface labeling? - Take photo(s) of labels on mics

  Yes

  No

• Are all wireless microphone channels frequency coordinated? Ensure that new microphones are coordinated with existing microphones on site. (https://www.shure.com/en-US/support/tools/frequency-finder)

  Yes

  No

• Take photo of each mic receiver showing different frequencies

  Media

• Are all table mics oriented correctly?

  Yes

  No

• Take a picture of the microphone placement.

  Media

• Are table mics wired or wireless?

  Wired

  Wireless

• Is cabling underneath table properly supported and dressed? No hanging loops or service coils under table.

  Yes

  No

• Take picture showing cable dressing.

  Media

• Take a picture of mics arranged on the table and of the location of the base unit.

  Media

• Are all ceiling mics suspended equally from ceiling or deck?

  Yes

  No

• Take pic showing all ceiling mics

  Media

• Perform a scratch test on all ceiling mics to ensure each mic is a passing signal (physically touch each microphone and listen for feedback). Is there any feedback?

  Yes

  No

• Are all mics labeled correctly? Do the labels match the interface labeling? - Take photo(s) of labels on mics

  Yes

  No

• Are all wireless microphone channels frequency coordinated? Ensure that new microphones are coordinated with existing microphones on site. (https://www.shure.com/en-US/support/tools/frequency-finder)

  Yes

  No

• Take photo of each mic receiver showing different frequencies

  Media

• Are table mics wired or wireless?

  Wired

  Wireless

• Is cabling underneath table properly supported and dressed? No hanging loops or service coils under table.

  Yes

  No

• Take picture showing cable dressing.

  Media

• Take a picture of mics arranged on the table and of location of base unit.

  Media

• Are all ceiling mics suspended equally from ceiling or deck?

  Yes

  No

• Take pic showing all ceiling mics

  Media

• Perform scratch test on all ceiling mics to ensure each mic is passing signal.

• Test the available headroom of each microphone by conducting a voice test with the system set to maximum level. Speak at an above normal level and verify that the system does not distort or feedback.

  No feedback

  Feedback/Distortion

• Microphones

  Passed

  Failed

Control Interface

• Is there a control interface in the room? If not, take a picture of the remote and location of the remote.

  Yes

  No

• Are all buttons on the interface functioning? If not, list in notes what is not functioning. - Run through the interface in its entirety, ensuring that all switching, metering, and muting are functioning. You must send all inputs to all outputs and maximize the system limitations.

  Yes

  No

• Is the functionality of the interface intuitive? If not, add a description of the issue in the notes section.

  Yes

  No

• Take a CLOSE-UP picture of EACH of the pages available if the interface is an iPad or Crestron TP (this includes power on/off pages, help pages, ETC). - If the interface is a button panel of any type, take a close enough picture so all button labels can be clearly read.

  Media

• If there is a button panel being used?

  Yes

  No

• Have the permanent labels been applied?

  Yes

  No

• Do the button labels match the functionality?

  Yes

  No

• Is the control interface mounted on the wall?

  Yes

  No

• Is the control interface mounted level?

  Yes

  No

• Take a picture of the control interface, with a focus on the bubble of a level.

  Media

• Enter any additional notes here.

• Control System

  Passed

  Failed

Room Schedulers

• Does the room have a scheduler installed?

  Yes

  No

• Is the scheduler mounted level?

  Yes

  No

• Take a picture of the scheduler, with a focus on the bubble of a level.

  Media

• Is the scheduler on-line and connected to the rooms calendar?

  Yes

  No

• Has the project manager been notified?

  Yes

  No

• Are the room availability indicators responding appropriately?

  Yes

  No

• Room Schedulers

  Passed

  Failed

Rack Enclosures

• Is there a rack where our equipment is installed for the system?

  Yes

  No

• Is the rack installed in a credenza or a piece of furniture?

  Yes

  No

• Has a Q-Fan (or similar) been installed in the credenza/furniture?

  Yes

  No

• Take a picture of the fan, showing proper ventilation.

  Media

• Give an explanation of why a fan is not needed/installed.

• Take a picture(s) of credenza to show proper ventilation is already present.

  Media

• Where is the rack located?

• Does the rack have an Immedia service plate installed?

  Yes

  No

• Is the service port connected to a network switch or processor?

  Yes

  No

• Explain why the service port is not connected.

• Verify that all AV cabling within the rack has been secured with only Velcro. Power cabling is the only wire type that is permitted to be secured with zip ties.

  Yes

  No

• Take a picture showing that Velcro has been used.

  Media

• Has the rack harness, that comes from the wall, been covered with snakeskin, and is there enough length to be able to service the rack.

  Yes

  No

• Take a picture showing the harness service loop and the snakeskin.

  Media

• Explain why snakeskin was not used.

• Spot check multiple terminations. Do the terminations meet our installation standards?

  Yes

  No

• Take pictures to show examples of the terminations.

  Media

• Take a picture(s) showing any terminations that don't meet our standards.

  Media

• Do all terminated category cables have boots installed? -

  Yes

  No

• Take a photo of terminated cables with boots on them.

  Media

• Verify that all Phoenix (captive screw) terminations, that have a zip-tie strain relief, have in fact been zip-tied.

  Yes

  No

• Take a picture of some of the connections showing this.

  Media

• Take a picture of any missing strain relief.

  Media

• Have all power bricks and small devices been secured, in some fashion, to the rack so as to avoid falling out of the rack?

  Yes

  No

• Does every DB-9 have a shell installed.

  Yes

  No

  N/A

• Take a picture of the installed shells

  Media

• Take a picture of any DB-9 that is missing a shell.

  Media

• Do all wires have a unique identifying label affixed. This includes power.

  Yes

  No

• Take a picture of random cables showing affixed labels.

  Media

• Take a picture showing missing labels.

  Media

• Has the rack wiring not been dressed too tightly nor too loose?

  Yes

  No

• Take a picture showing the dressing of the wires.

  Media

• Has the rack been cleaned with no wire clippings, sawdust, or paperwork left behind?

  Yes

  No

• Take a picture from far enough away that shows the cleanliness of the rack.

  Media

• Take picture of the REAR of the rack to show the elevation and organization of the rack.

  Media

• Take picture of the FRONT of the rack to show the elevation and organization of the rack.

  Media

• Rack Enclosure

  Passed

  Failed

• Is there a ceiling enclosure in the room?

  Yes

  No

• Spot check multiple terminations. Do the terminations meet our installation standards?

  Yes

  No

• Take a picture of a few examples of the terminations.

  Media

• Take a picture(s) showing any terminations that do not meet our standards.

  Media

• Have all power bricks and small devices been secured in some fashion to the rack so as to avoid having them fall out of the rack?

  Yes

  No

• Does every DB-9 have a shell installed?

  Yes

  No

  N/A

• Take a picture of installed shells.

  Media

• Take a picture of any DB-9 that is missing a shell.

  Media

• Do all wires have a unique identifying label affixed. This includes power.

  Yes

  No

• Take a picture of random cables showing affixed labels.

  Media

• Take a picture showing missing labels.

  Media

• Take a picture of the entire ceiling enclosure showing all gear.

  Media

• Ceiling Enclosure

  Passed

  Failed

Administrative Items

• Was the site left clean with all trash removed? (No boxes or parts in or around the rack)

  Yes

  No

• Inspect all of the installed equipment for damage. Report any issues that you find.

  Damage

  No Damage

• Before submitting this report contact the Project Manager or Project Coordinator and verify that all project documentation has been properly submitted (red-lines/small parts transmittal/installation checklist etc.).

  Yes

  No

• Enter any additional notes here.

• Administration

  Passed

  Failed

Photos

• Add any additional photos here.

  Media

Certification

• Has room Passed or Failed Certification?

  Passed

  Failed

• Is the failure of the certification due to an external circumstance? (furniture, client network, power requirements, etc.)

  Yes

  No

• Describe Issue -

• Does failed state affect functionality of room?

  Yes

  No