Inditex Retail Safety Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Health and Safety Policy

• Is there a Health and Safety Policy

  Yes

  No

  N/A

• Is the policy signed by relevant manager

  Yes

  No

  N/A

• Date policy signed

  Date

• Is the policy clearly displayed or available

  Yes

  No

  N/A

• Is current "Health and Safety Law" poster displayed

  Yes

  No

  N/A

Insurance

• Is the Employers Compulsory Insurance Displayed

  Yes

  No

  N/A

• Does the insurance provide cover to at least £5 million

  Yes

  No

  N/A

• Expiry date of current insurance

  Date

First Aid Provision & Accident Reporting

• Suitable first aid cover provided (As required by risk assessment)

  Yes

  No

  N/A

• Identities of First Aid Personnel clearly displayed

  Yes

  No

  N/A

• Suitable first aid kits provided

  Yes

  No

  N/A

• Evidence that contents of first aid kits regularly checked

  Yes

  No

  N/A

• Is accident book provided

  Yes

  No

  N/A

• All employees and management understand how to report accidents

  Yes

  No

  N/A

Risk Assessments

• Confirm that suitable and sufficient risk assessments have been completed and are available for the following disciplines

• General Location Risk Assessment

  Yes

  No

  N/A

• Fire Risk Assessment

  Yes

  No

  N/A

• Asbestos Register and Risk Assessment

  Yes

  No

  N/A

• Water System Risk Assessment

  Yes

  No

  N/A

• Display Screen Equipment Risk Assessment

  Yes

  No

  N/A

• Glazing Assessment

  Yes

  No

  N/A

• Manual Handling Assessment

  Yes

  No

  N/A

• First Aid Risk Assessment

  Yes

  No

  N/A

• Risk assessments must be signed off and actions completed. Please confirm that all assessments are in date, acted upon and reviewed as needed.

• Are all actions in the risk assessment completed and signed off by location management

  Yes

  No

  N/A

• All assessments in date

  Yes

  No

  N/A

Final Comments

• Final comments on Policy and Information

• Comments

• General information regarding fire safety at the location. For more detailed information please consult the full Fire Risk Assessment

Fire Risk Assessment

• Has a suitable and sufficient fire risk assessment been completed

  Yes

  No

  N/A

• Date assessment completed

  Date

• Have all actions been acted upon and signed off by location manager

  Yes

  No

  N/A

• Further comments regarding Fire Risk Assessment

Roles and Responsibilities

• Has a "Responsible Person" been appointed

  Yes

  No

  N/A

• Is the Responsible Person fully aware of their role and received suitable training

  Yes

  No

  N/A

• Sufficient "Competent Persons" appointed (Fire Wardens)

  Yes

  No

  N/A

• Are Competent Persons trained and aware of their role

  Yes

  No

  N/A

Fire Exits and Escape Routes

• Sufficient escape routes from all areas

  Yes

  No

  N/A

• Confirm all fire exits unobstructed

  Yes

  No

  N/A

• Sufficient emergency Lighting in all escape routes

  Yes

  No

  N/A

• Fire exit and emergency signage clear and suitable

  Yes

  No

  N/A

Emergency Planning & Training

• Is there a suitable fire evacuation and emergency plan in place

  Yes

  No

  N/A

• Does emergency plan take into consideration disabled or less abled persons

  Yes

  No

  N/A

• Confirm all employees trained in fire safety arrangements

  Yes

  No

  N/A

• Confirm fire drill completed at least annually

  Yes

  No

  N/A

• Date of last evacuation drill

  Date

• Does the layout and occupation require Evac Chairs

  Yes

  No

  N/A

Fire Duties, Testing & Inspection

• Confirm that fire log book is in place to record all fire safety checks

  Yes

  No

  N/A

• Confirm Fire Alarm tested weekly

  Yes

  No

  N/A

• Confirm Emergency Lighting tested

  Yes

  No

  N/A

• Confirm all Portable Fire Fighting Equipment in correct locations

  Yes

  No

  N/A

• Maintenance plan in place for fire alarm system

  Yes

  No

  N/A

• Maintenance plan in place for Portable Fire Fighting Equipment

  Yes

  No

  N/A

Final Comments

• Final comments on Fire Safety Management

• Comments

• General inspection of workplace safety standards

House Keeping

• Is there generally a good standard of housekeeping

  Yes

  No

  N/A

• Floors free from trip or slip hazards

  Yes

  No

  N/A

• Rubbish cleared away and not presenting a danger

  Yes

  No

  N/A

• Equipment and VM stores not obstructing escape routes etc

  Yes

  No

  N/A

Built Environment

• Floors, steps and stairs all in good condition and free of trip hazards

  Yes

  No

  N/A

• Where used, are balustrades and hand rails secure and appropriate

  Yes

  No

  N/A

• Glazing in good condition

  Yes

  No

  N/A

• If required is there suitable protection to vulnerable glazing

  Yes

  No

  N/A

Smoking

• Confirm no smoking in workplace

  Yes

  No

  N/A

• Are statutory "No Smoking" signs displayed at entrances

  Yes

  No

  N/A

• If provided, do smoking facilities conform to requirements

  Yes

  No

  N/A

Final Comments

• Final comments regarding Workplace Safety issues

• Comments

• Information regarding the provision of welfare and safety facilities

Welfare & Facilties

• Lighting levels adequate throughout the workplace

  Yes

  No

  N/A

• Lighting levels measured at till point

• Noise levels acceptable and free from risk

  Yes

  No

  N/A

• Calibrated noise meter reading at sales floor till

• Workplace temperatures adequate for work and subjected to extremes.

  Yes

  No

  N/A

• Workplace temperature measured at till point

• Lockers provided for all employees

  Yes

  No

  N/A

• Changing area provided for employees

  Yes

  No

  N/A

• Confirm no lone working takes place

  Yes

  No

  N/A

• Are the sufficient WC's provided

  Yes

  No

  N/A

• Fresh drinking water provided

  Yes

  No

  N/A

• Area provided to prepare and eat meals

  Yes

  No

  N/A

Final Comments

• Final comments regarding employee welfare and facilities provision

• Comments

• Questions regarding workplace equipment

Information

• All O&M (Safety) files on site and available for inspection

  Yes

  No

  N/A

• Risk assessments for dangerous equipment (Lifts, escalators, steamers etc) completed

  Yes

  No

  N/A

• Safe Operating Procedures for work equipment completed

  Yes

  No

  N/A

Equipment Use & Maintenance

• All equipment guards and safety devices in place and operating correctly

  Yes

  No

  N/A

• All equipment has a suitable maintenance program in place

  Yes

  No

  N/A

• Where required, confirm statutory thorough inspections are completed

  Yes

  No

  N/A

Working at Heights & Access Equipment

• Confirm all ladders suitable and to a minimum EN131 standard

  Yes

  No

  N/A

• Are ladders and access equipment suitable for task being completed

  Yes

  No

  N/A

• Have all ladders and access equipment been uniquely identified and recorded in access equipment register

  Yes

  No

  N/A

• Are all ladders and access equipment inspected regularly

  Yes

  No

  N/A

• Confirm damaged access equipment removed or destroyed

  Yes

  No

  N/A

Electrical Safety

• Electrical installation formally inspected every 5 years

  Yes

  No

  N/A

• Where required, are portable appliance electrically tested

  Yes

  No

  N/A

• All electrical equipment regularly inspected and destroyed if damaged

  Yes

  No

  N/A

• Confirm electrical leads do not present trip hazards

  Yes

  No

  N/A

• Conform no overloaded sockets

  Yes

  No

  N/A

• Conform no excessive "diasy chaining" of electrical sockets

  Yes

  No

  N/A

• Confirm free access to distribution boards and cupboards

  Yes

  No

  N/A

• Confirm electrical cupboards not used as storage or stockrooms

  Yes

  No

  N/A

Final Comments

• Final comments regarding Equipment Safety

• Comments

• Information regarding training for Health and Safety and safe working practices

Training completed

• Confirm arrangements in place to complete the following training

• Number of training records reviewed

• Health and Safety Induction

  Yes

  No

  N/A

• Fire Safety Induction

  Yes

  No

  N/A

• Fire Evacuation Plan

  Yes

  No

  N/A

• Accident Reporting Proceedures

  Yes

  No

  N/A

• Manual Handling

  Yes

  No

  N/A

• Working at Heights

  Yes

  No

  N/A

• Safe Use of Work Equipment - Where appropriate or needed

  Yes

  No

  N/A

Final Comments

• Final comments regarding training and support

• Comments

Site Information

• Site Hazard Risk Rating

  Low Hazard

  Higher Hazard

• Employees Working At Site

  Fewer than 25

  25 - 50

  More than 50

First Aid Provision

• You are required to provide the following First Aid provision.
  
  At least one Appointed Person
  First Aid Kit
  Accident Book

First Aid Provision

• You are required to provide the following First Aid provision.
  
  At least one first-aider trained in Emergency First Aid at Work (EFAW)
  
  First Aid Kit
  Accident Book

First Aid Provision

• You are required to provide the following First Aid provision.
  
  At least one first-aider trained in First Aid at Work (FAW) for every 100 employees at work or part thereof
  
  First Aid Kit
  Accident Book

• The number of employees shown are the maximum like to be AT WORK at the time. Not the total number employed.

Guidance

• Guidance Tables

  

• The methods of completion of this audit, the findings and significant hazards have been reviewed with the location manager and next steps with regards to action planning agreed.

Sign Off

Location Management

• I confirm that I have shown the Total Risk Management consultant all areas of the location, including remote stockrooms, basement and roof access areas and the all areas have been captured in this audit

• I confirm that the general findings of this audit have been discussed with me, and importantly, the immediate actions requirements have been explained and a clear indication of the control measures needed have been agreed.
  
  The actions will be completed as soon as practicable and in all cases within the time frames shown, unless indicated otherwise by company management.

• Store / Location Management

  Sign

Total Risk Management Declaration

• I confirm that following a full review of the premises, conducted within the limitations of the audit disclaimer, all immediate risks and issues as noted at the time of the audit have been recorded in this report. The significant risks and action planning have been fully explained to the location manager as noted above.

• Total Risk Management Ltd

  Sign

Assessment Review

• This safety audit is a true reflection of the issues noted at the time of the survey. As all workplaces change and evolve this assessment and the document derived from it should be regularly reviewed on timescales as noted below.

• Assessment and Audit Review Cycle

  2 Years

  3 Years

  4 Years

  5 Years

  1 Year

• Assessment & Audit Renewal Date

  Date