Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

Site Info

Site Information

  • Marina Address
  • Marine Manager

  • Telephone

  • Fax

  • Email

  • Marina Activities

Marine Audit

Safety Management System

  • Is there a full and documented SMS system in place?

  • Does it fully allocate SMS responsibilities?

  • Are they audited and monitored (at what frequency)?

  • Does the site hold a copy of the ‘The Yacht Harbour Association’ ‘Code of Practice’ (7th Edition)?

  • Is the Marina accredited

  • Is the Marina Manager a ‘Certified Marina Manager’?

  • Has the marina been assessed by the YHA, at what is the level gold anchors they hold?

Risk Assessment - General

  • Has the marina risk assessed its activities?

  • When were they last reviewed?

  • Are staff involved in their completion

  • Are recommendations completed?

  • Is there a safety action plan in place?

  • Are COSHH Assessments complete?

  • Have manual handling assessments been completed?

Fire Controls & Risk Assessment

  • Has a FRA been completed?

  • Date of Last Assessment

  • Who completed last assessment

  • Are extinguishers provided? Who services and when?

  • Do the pontoons hold the correct amount of extinguishers (ACOP)

  • Are the local Fire Service Involved in the Marina, do they understand the hazards and risks associated with the Marina?

  • Does the marina know what fuel and LPG (maximum capacity) each craft is carrying when they berth?

  • Are fire marshals appointed?

  • Is there a site grab pack denoting fuel storage, LPG storage, and Chemical storage, is it available to the visiting Fire Officer?

  • Is emergency lighting installed? Is it tested in accordance with BS 52 66?

Safe Operating Procedures

  • Are SOP’s completed?

  • Are staff involved in their completion?

  • Are they used for induction and ongoing training?

General Marina Training

  • Have all staff completed the British Marine Federation Marina Operatives program?

  • Is customer care training in place?

  • Are lone working procedures in place?

  • Describe the above?

General Marina Training

  • Is a safety induction program in place?

  • Is there an induction program in place for temps / school leavers?

  • Does the marina employ / use young persons? Are their tasks specifically assessed? Are their guardians informed of the risks?

Pontoons

  • Are the pontoons in good condition?

  • Are they on an inspection program?

  • Are trailing cables managed for berth holders?

  • Are the berth piles clearly marked?

  • Is the lighting suitable on the pontoons and fingers, (ACOP, 148 Section 15.2)?

Refueling

  • Are staff who dispense fuel trained to do so?

  • Has a DSEAR Assessment been conducted?

  • Is there a competent person trained to accept fuel deliveries?

  • Are spill kits available?

  • Who supports the serious spillage controls?

  • Is the correct PPE used?

  • Are ‘no smoking’ signs prominent and in the locality?

  • Are tanks pressure tested?

  • Who by, and frequency?

Quay Walls

  • Do the quay edges and walls comply with L148?

  • Are their escape ladders positioned as required by L148

  • Are life rings provided on the quay edges / walls as required by L148?

  • Are breaks or changes to walkways clearly identified around the marina?

  • Are the quay edges / walls fenced in, L148 150 / 151 / 152 / 154?

Boatyard stands and cradles

  • Are they in good condition?

  • When were they last inspected.

  • Who last inspected them

  • Are they included in the MH assessment?

Life Saving Aids

  • Life rings - Are they inspected? Who by?

  • Throw lines - Are they inspected? Who by?

  • Life jackets, Expiry Date?

  • Life jackets - Are they inspected? Who by?

  • Jacobs Cradles / Rescue Hook - Are they inspected? Who by?

  • Safety Ladders / on pontoons - Are they positioned at 1 at 25 metres from and walkway or at 1 per 30 berth intervals

Electrical Systems / Bollards / Afloat

  • Craft Connections

  • Are they inspected annually?

  • Who by?

  • Are in house checks completed, what are the frequency?

  • Where are the records held?

Electrical Systems Ashore

  • Who conducts the electrical testing on the fuel dispensing systems?

  • Are the offices and workshops hard wire tested at 5 yearly intervals?

  • Who by?

  • Is Potable Appliance testing carried out? Who by? When ?

Gas Systems

  • Are gas systems serviced?

  • Who by?

  • Are they gas safe registered?

LPG

  • Does the marina hold LPG canisters ?

  • Are the bottles caged, in full and empty areas, are signs denoting these published?

  • Are the cages secure at all times?

  • Are valves on empties in the off position and tight when returned for disposal?

Water quality

  • Is water testing conducted?

  • When, and by whom?

  • Are hoses provided on the pontoons?

  • Are the hoses sterilised? What frequency?

  • If tanks are used are they drained and sterilised at least annually?

Environmental Controls

  • Is there an environmental policy in place?

  • Are environmental audits carried out? who by

  • Is there a Port waste Management plan in place?

  • What is the date of the expiry?

  • OPRC plan in place

  • Expiry Date

  • Are tanks bunded?

  • Waste Transfer notes held? (Example)

  • Are the vehicles licenced to carry waste (inc marina own vehicles) (expiry date of licence)

Lifting Gear

  • Does the site operate a hoist?

  • Are staff formally trained? When?

  • Who inspects as required by LOLER?

  • Does the site hold any ancillary lifting gear, note alongside this box.

General Work Equipment

  • Are staff trained in the correct use of work equipment?

  • Are electric or diesel or petrol power washer used?

  • Do staff ensure that they are not exposed to fumes from work equipment?

  • Are they serviced and maintained? Who by?

  • Are hand tools used? Are they CE marked and in good condition?

  • Are hand power tools used? Are they PAT Tested?

Personal Protective Equipment

  • Is foul weather clothing provided?

  • Are drying rooms provided?

  • Is suitable footwear provided?

  • Are hard hats, hi vis, goggles and ear defenders, gloves, coveralls, dust masks, provided?

  • Is the PPE signed for against the issue?

  • Are staff trained in its correct use?

  • Is sunscreen provided and worn by all marina Staff?

Lock Operations

  • Are staff trained?

  • Are emergency shut down procedure displayed and trained to all operators?

  • Who maintains and services? At what frequency?

  • Are insurers required to inspect?

  • Do staff exit the lock when craft are trans versing?

  • Are craft owners / skipper informed to shut down engines when using the lock?

Control of Contractors

  • Does the marina use external contractors?

  • Are the contractors subject to scrutiny for their work?

  • Does the marina inform the contractor of inherent hazards and risk associated with the site?

  • Do contractors provide RA, SOP’s Method statement for their works?

  • Do contractors provide relevant copies of their insurance?

  • Does the site induct contractors?

  • Are hot work permits required or used? Provide an example?

  • Are dive permits required and used? Provide an example?

Dredging

  • Does the marina require dredging?

  • Are staff trained?

  • Is the dredger owned or hired in?

  • If owned who services and maintains?

  • Is the effluent / waste discharged in accordance with local controls and the Environmental Protection Act requirements?

  • Date of last hydrography survey?

Office Controls

  • Are the offices well laid out? Enough storage for files provided?

  • Are DSE assessment conducted?

  • Are the portable appliances tested?

Signs and Notices

  • Are all emergency signs displayed?

  • Is an in date copy of the ‘what you should know’ health and safety law poster displayed?

  • Are first aid posters displayed?

  • Are COSHH notices displayed (do they reflect the new signage as at June 2015)

  • Are pictogram running men signs pointing to the correct direction?

  • Are the emergency signs for the berth holders up to date and relevant?

  • Are ‘No Smoking Signs’ posted at the fuelling stations? Are they adhered to?

  • Are specific signs applied in certain marinas? If so give an example?

First Aid

  • Does the marina have sufficient trained first aiders?

  • Are they 1st aid at work, or appointed persons? How many?

  • Where are the first aid kits held? Are the contents in date? And who checks and at what frequency?

  • Are eye wash systems required, and where are they positioned? Are they in date?

Welfare Facilities

  • Are facilities provided?

  • Are they cleaned regularly? Who by?

  • Are the showers for berth holders cleaned correctly with shower heads disinfected regularly? (what frequency) records held?

  • Are the floors in good condition?

  • Are staff provided with quality hand wash creams / soaps / swafega or latex gloves?

  • Are there appropriate ratio of showers to berths?

  • Are there appropriate ratio of toilets for both male and females to berths? (In accordance TYHA ACOP).

  • Are laundry facilities provided?

  • Are the machines maintained and electrically inspected?

  • Are there appropriate ratio of washing machines to berths? (In accordance TYHA ACOP).

  • Are the drying vents discharge cleaned and cleared of lint regularly?

  • Are the exhaust systems for drying (gas systems) only allowing 1 bend?

  • Is there suitable car parking for the ratio of berth holders?

  • Is the car park well lit?

Automated barriers and entrance gates

  • Are gates serviced?

  • Who by, and when?

  • Are auto return clutches installed, do they work, have they been tested within the past month of this audit, and has the test been recorded?

Co Vehicles, Inc Fork Lift Trucks

  • Are all those who drive the co vehicles including tractors, FLT or the marina vans licenced to do so?

  • Does the insurance cover ALL those who drive?

  • Are licences checked at least annually?

  • Are the vehicles inc FLT, Van, Tractor Knijpster, serviced in accordance with the manufacturers prescribed intervals and recommendations ?

  • Does the driver complete vehicle checks before journeys commence, such as fuel levels, tyre tread depth, screen washer?

  • Is there a key routine in place that removes the keys whenever the vehicle (inc FLT) is not in use?

FLT

  • Does the FLT driver conduct a daily / pre user check BEFORE use, is it recorded?

  • Is the FLT serviced in accordance with Insurer requirements with the mast and ancillaries’ checked by the external insurer appointed person?

  • Does the FLT driver monitor ground condition and report on breaks in tarmac or uneven ground, is this action recorded?

Hard standing

  • Are there regular checks conducted on the areas of vehicle operation, are they recorded?

  • Are reported areas of concern isolated or managed and repaired within a set timescale?

  • Are photographs taken of areas of concern or uneven areas, are they forward to HO for comment and approval?

Workboat dory

  • Do those who drive the craft hold a RYA licence or certificate, at what level?

  • Is the Dory / Workboat serviced in accordance with manufacturers recommendations ?

  • Are lifejackets worn every operation?

  • When clearing debris from the harbour / marina is the boat weighted correctly?

  • If working under bridges / gates / other overhangs are Hard Hats provided and worn?

  • Is foul weather PPE provided and worn during the winter months?

  • Is sunscreen worn in the summer months?

Navigation (LATON’s – Local aids to navigation) (GLHA – General Light House Authority)

  • Has a navigational risk assessment been undertaken?

  • Date of last navigational risk assessment?

  • Do LATON’s comply with GLHA requirements?

  • Are inspection records kept for LATON’s

  • Date of last inspection?

  • Are you required to report defects to GLHA?

  • Number of days within the past year when LATON’s have not been working?

  • Have local Notices to Mariners been issued?

  • Number of navigational N to M’s issued this year?

  • Number of navigational N to M’s issued this year?

Port Marine Safety Code - Information

  • Port Marine Safety Code Audited?

  • Port code and location information not required in this audit.

Introduction and Information

  • The Port Marine Safety Code (the Code) applies to all harbour authorities. The Code is primarily intended for ‘‘the duty holder’’ who is directly accountable for the safety of marine operations in their waters and approaches. In most authorities, the harbour board is the duty holder, so board members should regard themselves as individually and collectively responsible for meeting the Code’s standards.

    The Code has been developed to improve safety in UK ports and to enable harbour authorities to manage their marine operations to nationally agreed standards. It provides the standard against which the policies, procedures and the performance of harbour authorities can be measured. It also describes the role of board members, officers and key personnel in relation to safety of navigation and summarises the main statutory duties and powers of harbor authorities. As well as complying with these duties and powers, the authority must develop an effective marine safety management system based on formal risk assessment. When fully implemented, the Code should reduce the risk of incidents occurring in harbour waters and provide some protection for the duty holder if an incident does occur.

Port Details

  • Port Address
  • Telephone

  • Fax

  • Email

Duty Holder Details

  • Address of duty holder same as above?

  • Duty holder address as above

  • Duty Holder Address
  • Telephone

  • Fax

  • Email

Type of Ownership

  • Municipal

  • Owned by a Company

  • Trust

  • Local Harbour Authority

Port Activities

  • Commercial

  • Container/dry cargo

  • Bulk dry cargo

  • Bulk liquids

  • Bulk Hazardous

  • Passenger – Cruise, Tender and alongside

  • Fishing

  • Passenger - Ferry

  • Leisure

  • Other Activities

Port Statistics

Commercial

  • Annual throughput of Cargo (Tonnes)

  • Vessel Movements

Fishing

  • Annual throughput of fish

  • Vessel movements

Leisure

  • Total number of berths

Summary of reporting dates

  • Last statement of compliance to MCA

  • Last internal audit

  • Last report to governing body

  • Last published commitment to the code

Port Marine Safety Code- Audit

Port Marine Code Application

  • Does this site require a Port Marine Safety Code Audit

  • Port Marine Safety Code not audited during this review

Information

  • Who has been appointed DP and when was the appointment

  • Is the DP role outside of any management function within the harbour authority?

  • Does the DP provide 'independent' assurance about the operation of the Port's Marine Safety Management System? How is this undertaken?

  • Does the DP have direct access to the highest level of authority (Duty<br>Holder)?<br>

  • When did the DP last audit compliance with the Code: Provide the last 2 reports

  • Was the audit report formally presented to the Governing body at the first opportunity? Provide the minutes and dates that the report was presented to the board

  • What Port management group meetings does the DP attend

  • How closely do the competencies of the DP match the competencies recommended by the GTGP

Duty holders

  • Are the Duty Holders clearly identified and published?

  • Is it stated that they are collectively and individually responsible…..

  • ....and that they cannot assign or delegate their accountability for compliance with the Code on the grounds they do not have particular skills

  • Are there clear lines of communication from the ports professional staff to the governing body and vice versa?

  • Are the roles and functions of staff clear and formal?

  • Has the governing body published their commitment to the Code?

  • ….Publically reported their performance against the PMSC on an annual basis?

  • ….Published plans and any assessments against their performance in meeting the obligations against the Code at least once every 3 years?<br>If so, when:

  • Is PMSC a standing agenda item on Board meetings?

  • Is there a standing safety committee meeting? Provide the minutes of the last 2 safety committee meetings.

Duties and powers

  • Is the legislation, including all local legislation, available and up to date?

  • When was the legislation last reviewed:

  • Does the Harbour Authority have the ability to make General Directions?

  • If so, have General Directions been formally given to regulate marine operations?

  • Has the Harbour Authority made Byelaws?

  • If so, when were they last updated:

  • Has a statement been included in the Harbour Authority's plan about their legal duties & powers?

  • Is the jurisdiction of the Harbour Authority clearly defined and known?

Consultation & information dissemination

  • How does the Harbour Authority formally consult with its employees?

  • How does the Harbour Authority consult with contractors or related service providers?<br>How are the contractors obliged to conform to the safety requirements of the<br>Port’s SMS?

  • How does the Harbour Authority consult with its stakeholders?

  • How is information publicly disseminated by the Harbour Authority?

  • Is the current list of local Notices or Information Notes up to date and how are they published?

Risk assessment

  • Have all routine and non-routine risks associated with marine operations been formally assessed?

  • Have the environmental consequences to the Safety Management System and consequent risk control measures been assessed and implemented?

  • Have past events and accidents/MAIB reports been analysed in preparing the risk assessments?

  • Have the risk assessments been completed by competent people?

  • Do the risk assessments clearly identify those risks that are not ALARP (as low as reasonably practicable)?

  • Are the risk assessments continuously re-assessed with new hazards and changed risks, properly identified?

  • Have the 4 standard criteria for identified outcomes been assessed i.e. life, environment, business (reputation) and damage (port and shipping)?

  • When were the risk assessments last reviewed?

  • How does the Port help employees understand the standing risks they will encounter from the risk assessments? How does the port help them dynamically assess each situation on the day?

Safety Management System

  • Has the port developed a Safety Management System that:

  • Defines the Safety policy(s)?

  • States the procedures to implement those policy(s)?

  • Produces instructions and checklist to comply with the procedures?

  • Generates accident and incident reports?

  • Defines the organisation and personnel roles?

  • Sets standards and levels of qualifications for various employees and contractors?

  • Develops performance measuring methods?

  • Develops performance measuring methods?

  • Generates plans and assessments against the ports performance (3 yearly)?

Safety Management System (Cont)

  • Does the Safety Management System:

  • Deal with preparedness for emergencies?

  • Establish a formal procedure for notification of various publications (MAIB reports etc.)?

  • Require the provision of aids to navigation to be based on formal risk assessment?

  • Provide for works in the harbour, especially dredging operations, liable to interfere with navigation?

  • Identify safe pilot boarding and disembarkation areas and incorporate the latest statutory requirements and Codes of Practice?

  • Cover the use of harbour craft and the provision of moorings?

  • Provide for tug crews to train with pilots and other marine personnel?

  • Govern the use of the power to regulate the mooring of vessels in the harbour?

  • Provide procedures for reporting deficiencies on visiting ships to an appropriate manager including arrangement for deficiencies to be reported to the MCA?

  • Who wrote the SMS and when was it last updated/amended?

  • Are the employees required to read and sign the SMS?

  • How does port management test that the SMS is working?

Powers and enforcement

  • Has the Harbour Authority kept under review their powers and the extent of their jurisdiction?

  • Are available powers to direct vessels used to ensure the safety of navigation?

  • Is there a policy on enforcement and prosecution?

  • When was the policy last practiced?

  • Has the Harbour Authority ever prosecuted an offender?

  • Are the Harbour Masters powers determined in: *byelaws or *Directions

Pilotage and passage plans

  • Does the Harbour Authority provide a pilotage service?

  • Section Not applicable or not tested

  • Has the Harbour Authority risk assessed whether and what pilotage service they must provide?

  • Has the Harbour Authority risk assessed to determine whether pilotage should be compulsory?

  • If pilotage is compulsory have pilotage directions been issued?

  • Does the Safety Management System address:<br>The duty to keep the need for pilotage under review?

  • The authorisation of pilots?

  • The arrangement under which its Authorised pilots are engaged?

  • The approval of pilot launches?

  • The approval of pilot launches?

  • The issue of pilotage directions?

  • The issue of exemption certificates?

  • Is there a system in place to ensure pilots are properly rested before duty?

  • Is proper time allocated for the development of the Pilotage Passage plan?

  • Has a formal risk assessment been used to identify when more than one pilot would be needed?

  • Do pilot boats meet statutory requirements and appropriate Codes?

  • Does the Harbour Authority have formal procedures for assessing applicants for pilot exemption certificates and issue of subsequent certificates and revalidations?

  • Does the Harbour Authority have formal written agreements with Pilot Exemption Certificate holders and their employers to regulate the use of certificates?

  • Does the Harbour Authority have formal procedures for suspension and revocation of a pilot’s authority?

  • Does the Harbour Authority ensure pilots and PEC holders are appropriately trained and that their authorisations are re-validated every<br>5 years?

  • Does the Harbour Authority formally require the use of passage plans (e.g. in the pilotage directions)?

  • Do they publish up to date guidance or general passage plans adopted by the port?

Tugs, workboats and marine services

  • Does the Safety Management System cover the use of harbour craft including tugs and the provision of moorings?

  • Not applicable

  • Have the risks associated with the use of harbour craft including tugs been formally assessed?

  • Has the Harbour Authority developed towage guidelines including operations in restricted visibility?

  • Have the towage guidelines been reflected in directions?

  • Has the Harbour Authority ensured that harbour craft including tugs are fit for purpose and that the crew are appropriately trained and qualified?

  • Do all small commercial craft operated by the Harbour Authority possess a valid Small Commercial Vessel Certificate?

  • What qualifications do the Coxswains have, are they appropriate and in date?

Conservancy obligations

  • Are properly maintained aids to navigation provided?

  • Are aids to navigation subject to periodic review by relevant General<br>Lighthouse Authority (GLA)?

  • If so, when was the last audit completed by the GLA:

  • Were the findings of that audit satisfactory?

  • Have any changes to navigation aids been advised to the GLA and properly recorded?

  • Are hydrographic surveys completed, in accordance with any risk assessments?

  • If so, when was the last:

  • Are the results of the surveys assessed and actioned as appropriate?

  • Are the results published and disseminated to stakeholders?

  • Is the Hydrographic Code of Practice referenced in the Conservancy section of the SMS?

Directions

  • Does the Harbour Authority have a procedure of how General Directions should be given?

  • Does the Harbour Authority have a procedure of how a Special Direction should be given?

  • Has the Harbour Authority identified who and how Directions can be given?

Training

  • Does the Harbour Authority have a stated training policy?

  • Is there a training programme?

  • Are training records maintained?

  • Do persons appointed to positions with responsibility for the safety of marine operations possess appropriate competencies?; for example:
    *Tick as appropriate

  • Designated Person

  • Harbour Master

  • Assistant Harbour Master (this is designated as the Senior Berthing Master)

  • Marine operatives (this is designated as the Berthing Master)

  • Pilots

  • Pilot boat crew

  • VTS Operator - (V103/1 + V103/3)

  • VTS Supervisor - (V103/2) (if appointed)

  • VTS On-the-Job-Training-Instructor – (V103/4)

  • Tug skippers and crews

Vessel Traffic Services (VTS)

  • If the Harbour Authority provides VTS, what types of service are offered and are these appropriate to the risk?

    Tick as appropriate:

  • Information Service

  • Navigational Assistance Service

  • Traffic Organisation Service

  • If VTS is considered excessive or inappropriate by the Harbour Authority is a<br>Local Port Services (LPS) provided?<br>Describe the Local Port Services (LPS):<br>

  • When was the VTS or provision of Port Information last audited and reviewed?

  • During this audit and review was the effectiveness of the equipment, manning and procedures evaluated?

  • Have all VTS or Port Information personnel been appropriately trained?

  • Are the log books for VTS personnel being kept up to date?

  • Is there a process to ensure that VTS staff are in date for “refresher training”?

  • Is MSN 1796 and ALRS up to date. Are the sailing directions accurate?

  • Are VTS On-the-Job-Training-Instructors appointed and qualified to V103/4?

Published documents

  • Has the Harbour Authority published:<br><br>It’s Safety Management System?

  • A clear commitment to comply with the Code?

  • A Safety plan for Marine Operations?

  • An assessment of performance against the Safety plan?

  • A safety policy for marine operations?

  • Appropriate hydrographical information Including warnings on new hazards?

Final Check

  • Is the Harbour Authority aware of their existing powers and duties

  • Appoint someone as an ‘independent 'designated person' with direct access to the board?

  • Develop an effective marine safety management system, which employs formal risk assessment techniques?

  • Employ people who are competent and qualified for the positions they hold?

  • Publish a comprehensive safety plan, along with regular assessment showing the authorities performance measured against the code?

Report Sign Off

Audit Completion & Sign Off

Declaration

  • Declaration information and text

Sign Off - JLT

  • Name

  • Signature

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