• Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel


  • The following fire risk assessment was undertaken in accordance with the requirements of the Regulatory Reform (Fire Safety) Order 2005. The aim of which is to assess the risk to life from fire and where appropriate to ensure compliance with fire safety legislation. The assessment does not address the risk to property or business continuity from fire.

Site Details

  • Client

  • Address
  • Date of Assessment

  • Person Consulted

  • Number of floors

  • Approximate floor area

  • Construction

  • Responsible Person

Use & Occupancy

  • Maximum number of staff

  • Approximate maximum number of occupants at one time:

  • Does the building have occupants at higher risk of a fire?

  • Are people sleeping on the premises?

  • Does the site have vulnerable people on site? (For example Elderly, Disabled, Young Persons.)

  • Describe the use of the building

  • When is the building occupied? (include all shift patterns and where appropriate occupancy levels)

Ignition Sources


  • Has the fixed electrical Distribution System been tested and inspected periodically? (for example in accordance with BS7671 IET wiring Regulations 17th Edition)

  • Is there an appropriate programme of portable appliance testing in place?

  • Is there good control of trailing leads and adaptors? (cable management under desks, no daisy chaining of extension leads etc.)

  • Is there a suitable policy for the use of personal electrical equipment?

  • Are lighting fixtures clear of combustibles?

  • Are cut off switches provided? (i.e. firefighter switches)

  • Has lightning protection been installed on the building?

  • Comments and Observations


  • Are basic security controls adequate to prevent arson attack from outsiders in place? (consider, Intruder alarm, fences, external lighting, sealed letterboxes, security guards etc.)

  • Is there an absence of unnecessary fire load in close proximity to the buildings? (pallets stored away from building, locked paladin bins, secure waste storage etc.)

  • Comments and Observations


  • Are the controls for smoking on site adequate and are they observed? (i.e. designated smoking areas with appropriate ashtrays)

  • Where smoking is allowed inside the premises are there adequate controls in place?

  • In UK smoking is generally illegal in public places with minor exceptions i.e. prisons and mental health facilities)

  • Comments and Observations

Portable Heating

  • Are portable heaters used?

  • Are the more hazardous type avoided? (LPG appliances, radiant bar fires)

  • Are suitable controls in place to minimise the chance of ignition of combustible materials?

  • Comments and Observations

  • Are fixed heating systems subject to regular maintenance? (For example gas or oil boilers,)

  • Where gas systems are in place are they inspected and tested by a registered Gas Safe Engineer?

  • Evidence of gas safety certificates are available?

  • When were the gas equipment serviced?

  • Comments and Observations (When was the boiler last serviced and records available)


  • Is cooking undertaken on the premises?

  • If yes what type of equipment is installed? (for example deep fat fryers, range cookers etc.)

  • Is there a programme of cleaning for filters and ductwork in place and are records available?

  • When were they last serviced?

  • Is suitable fire fighting equipment available? (Fire suppression systems automated or Manual, fire blankets, mains gas cut off etc.)

  • Comments and Observations

Fire Hazards

House Keeping

  • Is there any build up of combustible waste inside the building?

  • Comments and Observations

  • Do combustible materials appear to be separated from ignition sources? (For example heat sources away from waste, light fittings away from storage etc.)

  • Are the standards of housekeeping satisfactory?

Flammable Materials

  • Are stocks of flammable liquids kept to a minimum?

  • Are fuel gases stored or used at the site? (acetylene, propane etc.)

  • Are oxygen cylinders used or stored at the site?

  • Are hazardous materials appropriately stored? (for example flammables stored in a properly constructed cabinet, cylinders in appropriate gas cage)

  • Are incompatible materials adequately separated? For example materials that would create exothermic reaction if mixed

  • Comments and Observations

Contractors and Hot Works

  • Does the activities/ processes create heat? (For example welding, grinding use of naked flames)

  • Are those activities undertaken in a dedicated areas? For example workshops

  • Are adequate controls in place to control the fire hazards presented by these activities?

  • Does the site operate a hot work permit? (Only applicable in areas outside of appropriate workshops)

  • Are fire safety conditions imposed on outside contractors and maintenance staff?

  • Comments and Observations

Dangerous substances and Explosive Atmospheres

  • Are there any activities of processes that have the ability to produce an explosive atmosphere?

  • Has a risk assessment in accordance with DSEAR 2002 (UK)?

  • Is intrinsically safe electrical equipment used in areas identified?

  • Comments and Observations

Mobile Machinery

  • Are Fork Lift Trucks or MEWPS used?

  • Are battery chargers safely installed? (1m clearance of combustible materials and chargers off of the ground)<br>

  • Is the FLT or MEWPS powered by other means if so what?

  • Are controls acceptable?

  • Comments and Observations

Fire Protection Measures

Means of Escape

  • Is the distance of travel to a safe place reasonable?

  • The travel distance should not normally be more than 18 metres. This distance should be shorter (12 metres or less) in any parts of the premises where there is a high chance of a fire starting or spreading quickly. The distance can be longer (up to about 25 metres)where the chance of a fire starting is or spreading is very low? If there is more than one escape route, the travel distance should not normally be more than 45 metres (around 25 metres in areas where the risk of fire is high and about 60 metres in areas where the risk of fire is very low)

  • Are stairways, corridors and areas near the fire exits clear of obstructions and material which can catch fire?

  • Does the escape route lead to a final exit or a place of safety?

  • Are exits able to be easily and immediately opened? (Crash bar, glass break bolt)

  • Does the final escape door open in direction of travel?

  • Are the escape routes adequately protected? (Fire/smoke doors / compartmentation/ intumescent strips)<br>

  • Suitable protection for inner rooms? (smoke detection)

  • Comments and Observations

Means of Raising the Alarm

  • Is there an appropriate means of raising the alarm?

  • What is the means of raising the alarm ? For example L1/L2 /L3 Alarms, break glass only.

  • Describe the Alarm system where appropriate

  • Does the alarm system include remote detection?

  • Is the Alarm system linked to a monitoring station?

  • Comments and Observations

Means to Limit the Spread of Fire

  • Is compartmentation of a reasonable standard?(Fire/smoke doors / compartmentation/ intumescent strips/Door closers)

  • In particular to compartmentation:-

  • Are holes in the floors and ceilings of vertical service ducts or cupboards fire stopped?

  • Are all openings in compartment boundaries protected in case of fire?

  • No undivided voids beneath the floor?

  • No undivided voids above the ceiling?

  • Are there any other features that could lead to the spread of flames or smoke in the event of fire?

  • As far as can reasonably be ascertained are fire dampers or exhaust shut offs are provided as necessary to protect critical means of escape against passage of fire, smoke and combustion products in the early stages of a fire?

  • Comments and Observations

  • Is there reasonable limitation of linings that might promote fire spread? (include notice boards on escape routes)

Emergency Lighting

  • All escape routes, including external ones must have sufficient lighting for people to see their way out safely. If there is insufficient light emergency lighting will have to be provided that works on full or partial failure of the normal lighting circuits complying with BS 5266.

  • Has emergency lighting been installed?

  • Are e-lights installed at intersections of corridors?

  • Are they provided in intermediate areas in long corridors?

  • Is there an e-light above each exit door?

  • Is emergency lighting provided outside each final exit?

  • Do e-lights Illuminate each flight of staircases?

  • Are emergency lights provided by changes in floor level?

  • Are emergency lights provided by signs, signifying change of direction?

  • Are emergency lights provided near Fire Fighting equipment?

  • Are emergency lights provided near Fire Alarm Call points?

  • Are emergency lights provided within lift cars?

  • Comments and Observations

Manual Fire Fighting Equipment

  • Are portable fire extinguishers provided?

  • Are all fire extinguishers readily accessible?

  • Are hose reels provided?

  • Are the hose reels accessible?

  • Comments and Observations

Fixed Fire Fighting Equipment

  • Are dry risers installed?

  • Are wet risers installed?

  • Are there gas flooding systems installed? (e.g. either manually operated or Automated)

  • Are sprinklers installed? (This should be relate to life safety as opposed to purely property protection)

  • Comments and Observations

Fire Fighter Risk

  • Comments and Observations

  • Risks to fire fighters must be considered when undertaking the assessment

  • Are hazardous Chemicals on site?

  • What actions have been taken to mitgate the risk to fire fighters?

  • Does the site store or use highly flammable substances?

  • What actions have been taken to mitgate the risk to fire fighters?

  • Does the site undertake hazardous processes?

  • What actions have been taken to mitgate the risk to fire fighters?

  • Does the building have a basement?

  • Are there any unfenestrated compartments?

  • Are there any underground structures?

  • Are there any unstable structures?

  • Does the site use or store Explosives?

  • What actions have been taken to mitgate the risk to fire fighters?

Information & Records

Signs and Notices

  • Have Fire Evacuation signs been installed?

  • Do they include pictograms?

  • Do they point in the right direction?

  • Have Fire Action Notices been posted?

  • Have they been completed correctly?

  • Do they reflect all languages spoken on site?

  • Have the assembly point (s) been identified? (With signs and or Notice Boards)

  • Are the Fire Marshals on the Notice boards

  • Is the fire evacuation procedure posted?

  • Comments and Observations

Emergency Procedures and Arrangements

  • Is there a documented Fire Evacuation Procedure in place?

  • Does it include arrangements for summoning the Emergency Services?

  • Identify individuals to meet the Emergency Services and provide information?

  • Include Information on how the building is evacuated?

  • Include role of the Fire Marshal or Warden?

  • Is there a procedure for developing Personal Emergency Evacuation Plans (PEEPS)?

  • Has a Disaster Recovery Plan/ Business Continuity Plan been developed?

  • Comments and Observations


  • Are Fire Evacuation Drills undertaken?

  • Are two a year completed?

  • Is fire safety covered at induction?

  • Is fire safety training provided on a regular basis?

  • Have staff with specific roles in the Fire Evacuation Procedure been appointed ?

  • Have they received specific training in their roles and responsibilities?

  • Have staff been provided with information, instruction and trained in the use if the fire fighting equipment?

  • Is there an appropriate programme of refresher training in place?

  • Comments and Observations

Inspections, Maintenance and Records

  • Are records of regular workplace inspections available?

  • Are there records of Fixed Electrical Testing available?

  • Are records of Portable Appliance Testing available?

  • Are records of Gas Safety Inspections available?

  • Are Records of Fire Shutter Testing available?

  • Are Fire Extinguisher testing records available?

  • Are records of Fire evacuation drills Available?

  • Are records of Weekly alarm call point tests available?

  • Is there evidence that the fire alarm and detection system is tested and inspected in accordance with the British Standard (BS5839)?

  • Are records of any visit by the fire service available?

  • Are records of emergency lighting testing available? (weekly, monthly and annual testing (BS5266)) <br>

  • Are records of external fire escape inspections available?

  • Are records of sprinkler tests and inspections available?(weekly and periodic)

  • Are records of six monthly inspection and annual tests of Rising Mains available?

  • Are records of annual testing of lightning protection available?

  • Comments and Observations

Risk Rating

Hazard From Fire

  • The following simple risk level estimator is based on a more general health and safety risk level estimator of the type contained in BS 8800:

    Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from fire (likelihood of fire) at these premises is:

  • Fire Hazard Rating

  • Unusually low likelihood of fire as a result of negligible potential sources of ignition.

  • Normal fire hazards (e.g. potential ignition sources) for this type of occupancy, with fire hazards generally subject to appropriate controls (other than minor shortcomings).

  • Lack of adequate controls applied to one or more significant fire hazards, such as to result in significant increase in likelihood of fire.

Consequences of Fire

  • Taking into account the nature of the building and the occupants, as well as the fire protection and procedural arrangements observed at the time of this fire risk assessment, it is considered that the consequences for life safety in the event of fire would be:

  • Fire Consequence

  • Outbreak of fire unlikely to result in serious injury or death of any occupant (other than an occupant sleeping in a room in which a fire occurs).

  • Outbreak of fire could foreseeably result in injury (including serious injury) of one or more occupants, but it is unlikely to involve multiple fatalities.

  • Significant potential for serious injury or death of one or more occupants.

Overall Risk

  • Accordingly, it is considered that the risk to life from fire at these premises is:

  • Overall Risk Rating

  • No action is required and no detailed records need be kept.

  • No major additional controls required. However, there might be a need for improvements that involve minor or limited cost.

  • It is essential that efforts are made to reduce the risk. Risk reduction measures should be implemented within a defined time period.
    Where moderate risk is associated with consequences that constitute extreme harm, further assessment might be required to establish more precisely the likelihood of harm as a basis for determining the priority for improved control measures.

  • Considerable resources might have to be allocated to reduce the risk. If the building is unoccupied, it should not be occupied until the risk has been reduced. If the building is occupied, urgent action should be taken.

  • Building (or relevant area) should not be occupied until the risk is reduced.

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