JLT Fire Risk Assessment

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• The following fire risk assessment was undertaken in accordance with the requirements of the Regulatory Reform (Fire Safety) Order 2005. The aim of which is to assess the risk to life from fire and where appropriate to ensure compliance with fire safety legislation. The assessment does not address the risk to property or business continuity from fire.

Site Details

• Client

• Address
  Address

• Date of Assessment

  Date

• Person Consulted

• Number of floors

• Approximate floor area

• Construction

• Responsible Person

Use & Occupancy

• Maximum number of staff

• Approximate maximum number of occupants at one time:

• Does the building have occupants at higher risk of a fire?

  Yes

  No

• Are people sleeping on the premises?

• Does the site have vulnerable people on site? (For example Elderly, Disabled, Young Persons.)

• Describe the use of the building

• When is the building occupied? (include all shift patterns and where appropriate occupancy levels)

Electrical

• Has the fixed electrical Distribution System been tested and inspected periodically? (for example in accordance with BS7671 IET wiring Regulations 17th Edition)

  Yes

  No

  N/A

• Is there an appropriate programme of portable appliance testing in place?

  Yes

  No

  N/A

• Is there good control of trailing leads and adaptors? (cable management under desks, no daisy chaining of extension leads etc.)

  Yes

  No

  N/A

• Is there a suitable policy for the use of personal electrical equipment?

  Yes

  No

  N/A

• Are lighting fixtures clear of combustibles?

  Yes

  No

  N/A

• Are cut off switches provided? (i.e. firefighter switches)

  Yes

  No

  N/A

• Has lightning protection been installed on the building?

  Yes

  No

  N/A

• Comments and Observations

Arson

• Are basic security controls adequate to prevent arson attack from outsiders in place? (consider, Intruder alarm, fences, external lighting, sealed letterboxes, security guards etc.)

  Yes

  No

  N/A

• Is there an absence of unnecessary fire load in close proximity to the buildings? (pallets stored away from building, locked paladin bins, secure waste storage etc.)

  Yes

  No

  N/A

• Comments and Observations

Smoking

• Are the controls for smoking on site adequate and are they observed? (i.e. designated smoking areas with appropriate ashtrays)

  Yes

  No

  N/A

• Where smoking is allowed inside the premises are there adequate controls in place?

  Yes

  No

  N/A

• In UK smoking is generally illegal in public places with minor exceptions i.e. prisons and mental health facilities)

• Comments and Observations

Portable Heating

• Are portable heaters used?

  Yes

  No

• Are the more hazardous type avoided? (LPG appliances, radiant bar fires)

  Yes

  No

  N/A

• Are suitable controls in place to minimise the chance of ignition of combustible materials?

  Yes

  No

  N/A

• Comments and Observations

• Are fixed heating systems subject to regular maintenance? (For example gas or oil boilers,)

  Yes

  No

  N/A

• Where gas systems are in place are they inspected and tested by a registered Gas Safe Engineer?

  Yes

  No

  N/A

• Evidence of gas safety certificates are available?

  Yes

  No

  N/A

• When were the gas equipment serviced?

  Yes

  No

  N/A

• Comments and Observations (When was the boiler last serviced and records available)

Cooking

• Is cooking undertaken on the premises?

  Yes

  No

• If yes what type of equipment is installed? (for example deep fat fryers, range cookers etc.)

  Yes

  No

  N/A

• Is there a programme of cleaning for filters and ductwork in place and are records available?

  Yes

  No

  N/A

• When were they last serviced?

  Yes

  No

  N/A

• Is suitable fire fighting equipment available? (Fire suppression systems automated or Manual, fire blankets, mains gas cut off etc.)

  Yes

  No

  N/A

• Comments and Observations

House Keeping

• Is there any build up of combustible waste inside the building?

  Yes

  No

  N/A

• Comments and Observations

• Do combustible materials appear to be separated from ignition sources? (For example heat sources away from waste, light fittings away from storage etc.)

  Yes

  No

  N/A

• Are the standards of housekeeping satisfactory?

  Yes

  No

  N/A

Flammable Materials

• Are stocks of flammable liquids kept to a minimum?

  Yes

  No

  N/A

• Are fuel gases stored or used at the site? (acetylene, propane etc.)

  Yes

  No

  N/A

• Are oxygen cylinders used or stored at the site?

  Yes

  No

  N/A

• Are hazardous materials appropriately stored? (for example flammables stored in a properly constructed cabinet, cylinders in appropriate gas cage)

  Yes

  No

  N/A

• Are incompatible materials adequately separated? For example materials that would create exothermic reaction if mixed

  Yes

  No

  N/A

• Comments and Observations

Contractors and Hot Works

• Does the activities/ processes create heat? (For example welding, grinding use of naked flames)

  Yes

  No

• Are those activities undertaken in a dedicated areas? For example workshops

  Yes

  No

  N/A

• Are adequate controls in place to control the fire hazards presented by these activities?

  Yes

  No

  N/A

• Does the site operate a hot work permit? (Only applicable in areas outside of appropriate workshops)

  Yes

  No

  N/A

• Are fire safety conditions imposed on outside contractors and maintenance staff?

  Yes

  No

  N/A

• Comments and Observations

Dangerous substances and Explosive Atmospheres

• Are there any activities of processes that have the ability to produce an explosive atmosphere?

  Yes

  No

• Has a risk assessment in accordance with DSEAR 2002 (UK)?

  Yes

  No

  N/A

• Is intrinsically safe electrical equipment used in areas identified?

  Yes

  No

  N/A

• Comments and Observations

Mobile Machinery

• Are Fork Lift Trucks or MEWPS used?

  Yes

  No

  N/A

• Are battery chargers safely installed? (1m clearance of combustible materials and chargers off of the ground)<br>

  Yes

  No

  N/A

• Is the FLT or MEWPS powered by other means if so what?

  Yes

  No

  N/A

• Are controls acceptable?

  Yes

  No

  N/A

• Comments and Observations

Means of Escape

• Is the distance of travel to a safe place reasonable?

  Yes

  No

  N/A

• The travel distance should not normally be more than 18 metres. This distance should be shorter (12 metres or less) in any parts of the premises where there is a high chance of a fire starting or spreading quickly. The distance can be longer (up to about 25 metres)where the chance of a fire starting is or spreading is very low? If there is more than one escape route, the travel distance should not normally be more than 45 metres (around 25 metres in areas where the risk of fire is high and about 60 metres in areas where the risk of fire is very low)

• Are stairways, corridors and areas near the fire exits clear of obstructions and material which can catch fire?

  Yes

  No

  N/A

• Does the escape route lead to a final exit or a place of safety?

  Yes

  No

  N/A

• Are exits able to be easily and immediately opened? (Crash bar, glass break bolt)

  Yes

  No

  N/A

• Does the final escape door open in direction of travel?

  Yes

  No

  N/A

• Are the escape routes adequately protected? (Fire/smoke doors / compartmentation/ intumescent strips)<br>

  Yes

  No

  N/A

• Suitable protection for inner rooms? (smoke detection)

  Yes

  No

  N/A

• Comments and Observations

Means of Raising the Alarm

• Is there an appropriate means of raising the alarm?

  Yes

  No

  N/A

• What is the means of raising the alarm ? For example L1/L2 /L3 Alarms, break glass only.

  Yes

  No

  N/A

• Describe the Alarm system where appropriate

• Does the alarm system include remote detection?

  Yes

  No

  N/A

• Is the Alarm system linked to a monitoring station?

  Yes

  No

  N/A

• Comments and Observations

  Yes

  No

  N/A

Means to Limit the Spread of Fire

• Is compartmentation of a reasonable standard?(Fire/smoke doors / compartmentation/ intumescent strips/Door closers)

  Yes

  No

  N/A

• In particular to compartmentation:-

• Are holes in the floors and ceilings of vertical service ducts or cupboards fire stopped?

  Yes

  No

  N/A

• Are all openings in compartment boundaries protected in case of fire?

  Yes

  No

  N/A

• No undivided voids beneath the floor?

  Yes

  No

  N/A

• No undivided voids above the ceiling?

  Yes

  No

  N/A

• Are there any other features that could lead to the spread of flames or smoke in the event of fire?

  Yes

  No

  N/A

• As far as can reasonably be ascertained are fire dampers or exhaust shut offs are provided as necessary to protect critical means of escape against passage of fire, smoke and combustion products in the early stages of a fire?

  Yes

  No

  N/A

• Comments and Observations

• Is there reasonable limitation of linings that might promote fire spread? (include notice boards on escape routes)

  Yes

  No

  N/A

Emergency Lighting

• All escape routes, including external ones must have sufficient lighting for people to see their way out safely. If there is insufficient light emergency lighting will have to be provided that works on full or partial failure of the normal lighting circuits complying with BS 5266.

• Has emergency lighting been installed?

  Yes

  No

  N/A

• Are e-lights installed at intersections of corridors?

  Yes

  No

  N/A

• Are they provided in intermediate areas in long corridors?

  Yes

  No

  N/A

• Is there an e-light above each exit door?

  Yes

  No

  N/A

• Is emergency lighting provided outside each final exit?

  Yes

  No

  N/A

• Do e-lights Illuminate each flight of staircases?

  Yes

  No

  N/A

• Are emergency lights provided by changes in floor level?

  Yes

  No

  N/A

• Are emergency lights provided by signs, signifying change of direction?

  Yes

  No

  N/A

• Are emergency lights provided near Fire Fighting equipment?

  Yes

  No

  N/A

• Are emergency lights provided near Fire Alarm Call points?

  Yes

  No

  N/A

• Are emergency lights provided within lift cars?

  Yes

  No

  N/A

• Comments and Observations

Manual Fire Fighting Equipment

• Are portable fire extinguishers provided?

  Yes

  No

  N/A

• Are all fire extinguishers readily accessible?

  Yes

  No

  N/A

• Are hose reels provided?

  Yes

  No

  N/A

• Are the hose reels accessible?

  Yes

  No

  N/A

• Comments and Observations

Fixed Fire Fighting Equipment

• Are dry risers installed?

  Yes

  No

  N/A

• Are wet risers installed?

  Yes

  No

  N/A

• Are there gas flooding systems installed? (e.g. either manually operated or Automated)

  Yes

  No

  N/A

• Are sprinklers installed? (This should be relate to life safety as opposed to purely property protection)

  Yes

  No

  N/A

• Comments and Observations

Fire Fighter Risk

• Comments and Observations

• Risks to fire fighters must be considered when undertaking the assessment

• Are hazardous Chemicals on site?

  Yes

  No

• What actions have been taken to mitgate the risk to fire fighters?

• Does the site store or use highly flammable substances?

  Yes

  No

• What actions have been taken to mitgate the risk to fire fighters?

• Does the site undertake hazardous processes?

  Yes

  No

• What actions have been taken to mitgate the risk to fire fighters?

• Does the building have a basement?

  Yes

  No

  N/A

• Are there any unfenestrated compartments?

  Yes

  No

  N/A

• Are there any underground structures?

  Yes

  No

  N/A

• Are there any unstable structures?

  Yes

  No

  N/A

• Does the site use or store Explosives?

  Yes

  No

• What actions have been taken to mitgate the risk to fire fighters?

Signs and Notices

• Have Fire Evacuation signs been installed?

  Yes

  No

  N/A

• Do they include pictograms?

  Yes

  No

  N/A

• Do they point in the right direction?

  Yes

  No

  N/A

• Have Fire Action Notices been posted?

  Yes

  No

  N/A

• Have they been completed correctly?

  Yes

  No

  N/A

• Do they reflect all languages spoken on site?

  Yes

  No

  N/A

• Have the assembly point (s) been identified? (With signs and or Notice Boards)

  Yes

  No

  N/A

• Are the Fire Marshals on the Notice boards

  Yes

  No

  N/A

• Is the fire evacuation procedure posted?

  Yes

  No

  N/A

• Comments and Observations

Emergency Procedures and Arrangements

• Is there a documented Fire Evacuation Procedure in place?

  Yes

  No

  N/A

• Does it include arrangements for summoning the Emergency Services?

  Yes

  No

  N/A

• Identify individuals to meet the Emergency Services and provide information?

  Yes

  No

  N/A

• Include Information on how the building is evacuated?

  Yes

  No

  N/A

• Include role of the Fire Marshal or Warden?

  Yes

  No

  N/A

• Is there a procedure for developing Personal Emergency Evacuation Plans (PEEPS)?

  Yes

  No

  N/A

• Has a Disaster Recovery Plan/ Business Continuity Plan been developed?

  Yes

  No

  N/A

• Comments and Observations

Training

• Are Fire Evacuation Drills undertaken?

  Yes

  No

  N/A

• Are two a year completed?

  Yes

  No

  N/A

• Is fire safety covered at induction?

  Yes

  No

  N/A

• Is fire safety training provided on a regular basis?

  Yes

  No

  N/A

• Have staff with specific roles in the Fire Evacuation Procedure been appointed ?

  Yes

  No

  N/A

• Have they received specific training in their roles and responsibilities?

  Yes

  No

  N/A

• Have staff been provided with information, instruction and trained in the use if the fire fighting equipment?

  Yes

  No

  N/A

• Is there an appropriate programme of refresher training in place?

  Yes

  No

  N/A

• Comments and Observations

Inspections, Maintenance and Records

• Are records of regular workplace inspections available?

  Yes

  No

  N/A

• Are there records of Fixed Electrical Testing available?

  Yes

  No

  N/A

• Are records of Portable Appliance Testing available?

  Yes

  No

  N/A

• Are records of Gas Safety Inspections available?

  Yes

  No

  N/A

• Are Records of Fire Shutter Testing available?

  Yes

  No

  N/A

• Are Fire Extinguisher testing records available?

  Yes

  No

  N/A

• Are records of Fire evacuation drills Available?

  Yes

  No

  N/A

• Are records of Weekly alarm call point tests available?

  Yes

  No

  N/A

• Is there evidence that the fire alarm and detection system is tested and inspected in accordance with the British Standard (BS5839)?

  Yes

  No

  N/A

• Are records of any visit by the fire service available?

  Yes

  No

  N/A

• Are records of emergency lighting testing available? (weekly, monthly and annual testing (BS5266)) <br>

  Yes

  No

  N/A

• Are records of external fire escape inspections available?

  Yes

  No

  N/A

• Are records of sprinkler tests and inspections available?(weekly and periodic)

  Yes

  No

  N/A

• Are records of six monthly inspection and annual tests of Rising Mains available?

  Yes

  No

  N/A

• Are records of annual testing of lightning protection available?

  Yes

  No

  N/A

• Comments and Observations

Hazard From Fire

• The following simple risk level estimator is based on a more general health and safety risk level estimator of the type contained in BS 8800:
  
  Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from fire (likelihood of fire) at these premises is:

• Fire Hazard Rating

  Low

  Medium

  High

• Unusually low likelihood of fire as a result of negligible potential sources of ignition.

• Normal fire hazards (e.g. potential ignition sources) for this type of occupancy, with fire hazards generally subject to appropriate controls (other than minor shortcomings).

• Lack of adequate controls applied to one or more significant fire hazards, such as to result in significant increase in likelihood of fire.

Consequences of Fire

• Taking into account the nature of the building and the occupants, as well as the fire protection and procedural arrangements observed at the time of this fire risk assessment, it is considered that the consequences for life safety in the event of fire would be:

• Fire Consequence

  Slight Harm

  Moderate Harm

  Extreme Harm

• Outbreak of fire unlikely to result in serious injury or death of any occupant (other than an occupant sleeping in a room in which a fire occurs).

• Outbreak of fire could foreseeably result in injury (including serious injury) of one or more occupants, but it is unlikely to involve multiple fatalities.

• Significant potential for serious injury or death of one or more occupants.

Overall Risk

• Accordingly, it is considered that the risk to life from fire at these premises is:

• Overall Risk Rating

  Trivial

  Tolerable

  Moderate

  Substantial

  Intolerable

• No action is required and no detailed records need be kept.

• No major additional controls required. However, there might be a need for improvements that involve minor or limited cost.

• It is essential that efforts are made to reduce the risk. Risk reduction measures should be implemented within a defined time period.
  Where moderate risk is associated with consequences that constitute extreme harm, further assessment might be required to establish more precisely the likelihood of harm as a basis for determining the priority for improved control measures.
  

• Considerable resources might have to be allocated to reduce the risk. If the building is unoccupied, it should not be occupied until the risk has been reduced. If the building is occupied, urgent action should be taken.

• Building (or relevant area) should not be occupied until the risk is reduced.