JLT Postal Safety

Version 1 of the UK Mail Group Health, Safety & Environmental Policy, Which is signed by the Group CEO, must be on display within the site. All previous versions of the independent policies to be removed.

Version 10 of the UK Mail Group Health, Safety & Environmental Organisation and Arrangements Document to be available on site. The document must be signed and dated by the current site manager on page 4. All previous versions must be removed.

Check BizNet for the last 3 safety information shares (SIS) and latest HSE Posters issued. Ensure these are displayed on the noticeboard(s) and that old outdated information is removed. Check that all notices are displayed in a tidy manner.

Check BizNet to confirm expiry date of current Employer's Liability Insurance Certificate. Ensure current certificate is on display in main reception and other areas where customers may be directed e.g. Customer collect areas.

Sites should be displaying the 2014 version of the poster with all previous versions removed. Details of local HSE Representatives, i.e. ECG Rep, and HSE Department should be completed, up to date and legible.

Evacuation Notices must specify day of the week and time that the regular alarm test is completed, who the fire marshals are and where the assembly point is located.

Check to ensure that details of first aiders are correct, i.e. that listed personnel still work at the site on the shift detailed and the certificate expiry dates have not been reached.

Site and Environmental rules can be the generic UK Mail rigid sign or local rules introduced as part of risk assessment. They must be readily accessible for all visitors, contractors and members of the public and should be clear and legible.

Version 1 of the UK Mail Group Health, Safety & Environmental Policy, Which is signed by the Group CEO, must be on display within the site. All previous versions of the independent policies to be removed.

Version 1 of the UK Mail Group Health, Safety & Environmental Policy, Which is signed by the Group CEO, must be on display within the site. All previous versions of the independent policies to be removed.

Version 1 of the UK Mail Group Health, Safety & Environmental Policy, Which is signed by the Group CEO, must be on display within the site. All previous versions of the independent policies to be removed.

Version 1 of the UK Mail Group Health, Safety & Environmental Policy, Which is signed by the Group CEO, must be on display within the site. All previous versions of the independent policies to be removed.

Site Manger to identify the required risk assessments using the 'Overview and Contents' sheet based on the activities undertaken on site.

Risk assessments identified using the 'Overview and Contents' sheet must be completed and documented either in line with the risk assessment completion schedule or be less than 12 months old.

Documentation to be available to demonstrate that the site has taken action to implement the risk assessment improvement programme so far as is reasonably practicable.

Select a random sample of DSE users and establish whether or not they have completed a DSE Self Assessment. If so determine whether or not it is relevant to their current role and location. Completed risk assessment must be signed dated and fully completed.

All of the DSE Assessments selected for sampling must be signed off as reviewed by the individual's line manager. Any issues or non conformities identified must have been dealt with or escalated where resolution was not possible locally.

All employed drivers of company vehicles to have completed a Driver Risk Assessment within the last 12 months. Completed documents to be signed and dated.

Site Manager to confirm whether or not any employee has been diagnosed as potentially suffering from stress related illness or health issues and to demonstrate, where this is the case that a Stress Risk Assessment has been documented, with improvement areas identified and implemented, so far as is reasonably practicable.

Site Manager to confirm whether or not any employee is aged below 18 years of age and if so to demonstrate that a Young Persons Risk Assessment has been documented, with corrective actions and control measures identified and implemented, so far as is reasonably practicable.

Site Manager to confirm whether or not any employee has reported being pregnant and if so to demonstrate that a New and Expectant Mothers Risk Assessment has been documented, with corrective actions and control measures identified and implemented, so far as is reasonably practicable. Site Manager must also be able to demonstrate that the risk assessment has been reviewed at least every three months to take account of physiological changes.

General observations and Site Manager to confirm that no new activities have been introduced at the site without consultation with HSE Department and formal risk assessment.

Check the last two accidents. Is the correct accident recording documentation used? Have statements been obtained from the injured person and any witnesses and non witnesses as part of the accident investigation? Where the incident resulted in sick leave has a full AIRS been completed? Has the drug and alcohol policy been enacted in accidents involving MHE? Has CCTV been checked? Are photographs of the scene/consignment available. Have consignment records been kept. Can the manager demonstrate that the root cause has been identified and is there evidence that the appropriate remedial action has been carried out and documented in full?

Site accident book to be held in a controlled location with all supervisors able to gain access 24 hours a day. Completed accident book entries must have been removed from the book and the tab completed.

Site accident book to be held in a controlled location with all supervisors able to gain access 24 hours a day. Completed accident book entries must have been removed from the book and the tab completed.

Check the last two sick leave accident reports and RTW interviews and determine whether or not the RTW carried out on the first day back following absence?

The manager must be able to produce written evidence that the causes of accidents have been reviewed with he returning employee and where necessary other key personnel on site (ECG Rep and other supervisors). The actions taken to prevent re-occurrence must be communicated to staff.

The manager must be able to produce written evidence that the causes of accidents have been reviewed with key personnel on site (ECG Rep and other supervisors. The actions taken to prevent re-occurrence must be communicated to staff.

Poster and near miss forms must be displayed. Ask staff if they know about the system and what sort of things they should report

Unsafe behaviour includes; failure to wear seat belt on FLT, not walking on pedestrian walkways, poor manual handling, poor stacking of cages etc. Observe warehouse and C & D Drivers

Unsafe behaviour includes; failure to wear seat belt on FLT, not walking on pedestrian walkways, poor manual handling, poor stacking of cages etc. Observe warehouse and C & D Drivers

HSE Advisor to judge compliance with PPE requirements and score accordingly. No evidence of compliance scores 0, minimum compliance scores 1 while evidence of full compliance scores 2

HSE Advisor to judge compliance with PPE requirements and score accordingly. No evidence of compliance scores 0, minimum compliance scores 1 while evidence of full compliance scores 2

Check for rubbish on the floor. Is there a process to keep the area tidy? Are sufficient waste receptacles available within the warehouse and yard ? Ensure trailers are swept clean before loading. Check for evidence of wind blown litter along the fenceline

Are there any 'home made' signs where the colours, shape or other features do not conform to the requirements of the regulations?

Check for evidence that FLT seatbelts are worn at all times while the equipment is in use

Check that ignitions of mobile work equipment are switched off when equipment is not in use for significant periods.

Warning devices on FLT, EPT and EHPT to be fully operational and used appropriately.

Check at least 6 personnel files to ensure that copies of driving licences are available for personnel driving company vehicles. Copies to be validated and signed by site management and dated.

Check that minutes of formal monthly meetings (e.g. ECG Meetings) are displayed or available to all personnel and that they include corrective actions and reasonable timescales for completion.

Electrical extension leads should be of the correct length and should be fully unwound to prevent overheating

Check extension leads particularly in scanner charging areas to ensure they are not connected in series and potentially overloading individual sockets.

Does a visual inspection of the site show that electrical cables from portable appliances are well managed an unlikely to be damaged or create a trip hazard.

Check to see if relevant SOMs are on display for reference and ensure they are accurate in relation to the site.

Confirm that loading doors are closed once the fleet has departed

Check to ensure that raised loading bay doors are not used as exits and that signs are in place to prohibit jumping from the loading bays.

Consider lighting levels throughout the entire site. Are they sufficient to enable personnel to safely and effectively carry out their roles without the presence of significant shading or shadows. Is the number of defective light fittings within acceptable limits. Has the site manager taken reasonable steps to improve the lighting, eg. notifying property department.

Check baler/compactor area to ensure it is safe with clear access and that the Safe Operating Method for the equipment is clearly displayed and followed along with the authorised user list.

Overall, taking into account C & D drivers on site in the morning, does the site achieve a ratio of 1 first aider to every 50personnel? Check for evidence of two trained first aiders per shift. If one trained first aider is absent is a system in place to replace with an appointed person.? Remember the appointed person simply needs to know how to contact the emergency services and secure the area.

Consider how an agency person or visitor would identify a first aider. Are locations of first aiders listed or is a pictorial display available?

Displaying the actual certificate or a notice with the expiry dates will suffice. Are first aid training dates documented on the site plan?

Check that first aid boxes are accessible and not obscured behind cupboards etc. Ensure eye wash facilities are available close to spillage boxes and/or battery charging areas.

Check all first Aid boxes and refer to the guidance on the intranet site regarding contents if necessary. Ensure contents are correct and within expiry date, ensure there are no additional items and review check sheet to ensure that it is accurately completed.

Randomly select 3 names Night Workers and check their record that they received a Health Questionnaire If the record is missing, they have failed this question. Night worker is anyone who works 3 hours or more between the hours of 23.00 and 06.00.

Randomly select 3 names MHE Operators and check their record that they received a Health Questionnaire If the record is missing, they have failed this question

Check all fire escape routes to ensure that they are accessible and that they lead to a place of safety.

Can fire exit routes be readily determined throughout the premises. Are routes suitable signed and illuminated to enable rapid and safe egress in an emergency

Final exit fire doors must open outward, i.e. in the direction of travel and must be fitted with a device to allow it to be opened without a key e.g. push bar, break glass lock etc.

Check inside and outside for obstructions

Does the self close mechanism work? Are all doors not wedged open?

Evidence of emergency evacuations across all shifts for at least 2 years minimum must be available.

Where it is found that personnel have not attended an emergency evacuation the location must be able to demonstrate that they have been reminded of the emergency evacuation procedures in an alternative way, e.g. briefing note with a record kept.

Ask three persons where the Fire Assembly point is

Evidence must be available for at least 2 years minimum

Emergency lighting to be checked monthly with a record maintained. Evidence must be available for at least 2 years minimum.

Check 6 random extinguishers on site. Extinguishers must be in service, in date and of the correct type. In particular check fire extinguishers in boiler room, plant room or server room.

Check that fire extinguishers are accessible at all times and are not blocked in by cupboards or other items. Fire points to be located no more than 18m apart.

Check that fire extinguishers are located in appropriate areas in accordance with the location plan of fire extinguishers, e.g. AFFF near to fuel area and CO2 close to electrical distribution boards.

Check 3 x C & D vehicles and 3 x LGV vehicles. Extinguishers must be 2 kg dry powder and serviced within the last 12 months. If there is no evidence of service confirm date of issue. Ensure extinguisher has been removed from original packaging.

'Safe height' means no higher than 2 metres, neat tidy area 9 metres away from the fabric of the building

Are a sufficient number of trained fire marshals available to cover sickness and absence?

Ask 2 warehouse staff and 2 drivers if they can explain the procedure for dealing with a leaking substance

Site must be able to demonstrate the availability of Material Safety Data Sheets relating to items awaiting disposal or recorded as disposed of as hazardous waste.

Areas under stairs to be free of any flammable and combustible materials, to ensure safe egress

Flammable materials must be stored within lockable fire resistant containers/cupboards when not in use? No more that half a day's supply should be left out at any time.

Emergency lighting inspections to be completed every twelve months by a competent contractor including battery drain. Inspection records to be retained and available for review.

Smoking area to be clearly designated, clean and tidy with facilities to extinguish cigarettes.

There must be no evidence of smoking taking place anywhere else on site other than the designated smoking area, e.g. adjacent to bay doors, at the rear of vehicles etc.

Check the Site Facilities Planned Preventative Maintenance (PPM) log has been completed with task lines and the scheduled date for completion and check any emails to show that action is being taken with the relevant department if action is overdue.

Inspect before and after cleaning if possible. Is the cleaning programme sufficient? Are there enough toilet rolls, and soap, any damage to tiles or facilities? Is there evidence that property have been contacted?

Inspect before and after cleaning if possible. Is the cleaning programme sufficient? Are there enough seats and tables - is it well maintained. Is there evidence that property have been contacted for remedial action?

All items of portable electrical equipment to be PAT tested every 12 months with a record kept.

Sites constructed before 1998 must be able to produce the Asbestos log or a letter from the Landlord demonstrating that asbestos containing materials are being effectively managed.

Does all work equipment appear to be in good working order with no signs of significant damage, e.g. sack barrows, pallet trucks, cages etc.? Any damage to plant or equipment which has not been dealt with?

Records of daily pre use checks for all items of mobile work equipment to be available. Daily check records must be reviewed and counter signed by a supervisor/line manager. Six months worth of records to be available.

Check the FLT records to ensure servicing is being carried out (minimum 2 years records). Sheets must be fully completed and all consecutive weeks for six months available for all months

Are copies of thorough examination records for mobile lifting equipment available for review. Evidence would be available to demonstrate that any identified defects have been repaired, e.g. defect repair note attached.

Check the FLT adaptor inspection records to ensure checks are being carried out. Sheets must be fully completed and all consecutive weeks for six months available for all months

Check all WAH equipment on site, identify if equipment has been logged, tagged and inspected before use and monthly by the site manager. Has damage been identified and the equipment removed and logged? Any failures in these areas marks will not be awarded.

Check "pre use daily check and defect reports" to ensure faults have been rectified and all boxes ticked, signed as checked (Including access steps and fire extinguishers?) and mileage in and out completed

Investigate vehicles on site and check the condition of vehicle access steps, strappex on doors and handles. If there are obvious signs of defect that have not been reported, e.g. a ladder is faulty but not reported, then the site has failed the question.

Does a visual inspection suggest that walkways and crossings are in good order and are they used by personnel to move around the site

Barriers and railings to be free from significant defect. Check for evidence of barriers being bent through shunting of pallets and cages.

Dock levellers to be subject to thorough examination by a competent person every 12 months and a record held on file.

Passenger/Goods lifts to be subject to thorough examination by a competent person every 6 months and a record held on file.

Tail lifts to be subject to thorough examination by a competent person every 12 months and a record held on file.

Pressure systems with a bell pressure ≥250 Bar/litres to be subject to regular thorough examination, by a competent person, in line with the written scheme of examination and a record held on file. Identify bell pressure limit and where appropriate check for evidence of a written scheme of examination and that the pressure system is being examined in line with the documented timeframe.

Pallet Racking to be subject to thorough examination by a competent person every 12 months and a record held on file.

Evidence of defective items being removed from use to be examined to establish if an effective defect reporting system is in operation.

Defects identified on thorough examination reports to be repaired within a reasonable timescale and a record kept.

Electrical water heaters and wall heating appliance service records held on file. Gas Safe Certificate held on file. (E.g. EIC File) Evidence that faults / recommended actions are addressed in a timely manner (i.e. subsequent follow-up service work and record of works being completed)

Does a visual inspection suggest that any racking and or shelving suggest that it is in good order and free from significant damage or defect. Look for deformed legs, crossbeams and missing locking pins.

Safe working load limit to be clearly displayed on pallet racking

Signs must be clearly displayed reminding personnel that climbing on racking is prohibited.

Where racking is in close proximity to traffic lanes and in particular corners the legs should be protected by column guards to prevent damage and collapse.

Racking should be secured to prevent collapse.

Regular visual inspections of pallet racking to be completed and a record kept.

A thorough examination of fixed wiring installations to be completed every 5 years and documented. Defects identified must be rectified within a reasonable timescale. Check for evidence in the form of an NICEIC branded minor works completion certificate or a fixed installations safety certificate.

Check to confirm that the conveyor system is subject to regular inspections and maintenance by a competent person with defects identified repaired and a record kept.

Check to confirm that the Safe Operating Method for conveyor systems is displayed and is followed by all personnel. In particular check to confirm that prohibited items are not conveyed and that items are not falling from conveyors.

Check to confirm that the site is free of pests. Check for droppings and evidence that the bait traps are regularly maintained.

Manager's deputies must be able to demonstrate that they are fully conversant with these two procedures

Check records as listed and ensure all up to date forms are being used. Pay special attention to SOM briefings and policies.

Corrective actions identified during audits, accident investigations etc. to be fully implemented to ensure the reduction in risk or to ensure that incidents do not re-occur. This may require further training of personnel, new procedures, disciplinary actions etc. Site must be able to produce documented evidence to support that the actions raised have been rectified.

Where serious problems occur that are seen to be in breach of legislation, are a threat to health or the immediate environment, these issues must be dealt with immediately. Other problems should be resolved within 30 days and a copy of the completed improvement plan sent to HSE Department.

Management review must be carried out at least once every 12 months but may be held at more frequent intervals if a benefit is seen.

Safety Inspections to be undertaken by the HSE Representative with the support of location management. These to be used to ensure efficient site and compliance with legislation.

Randomly select 3 Supervisors' personnel files and check to confirm that the have received an annual performance review and that they have agreed SMART performance objectives. If the record is missing, they have failed this question.

Randomly select 3 FLT drivers names and ask to see evaluation records. If the same error is happening and has not been rectified, this is a failed question

Check the signing in book also check to ensure that personnel sign out. Ensure that the visitor rules document is legible and the correct version.

The site must have a specific file containing all the template maintenance contractor documentation that may be required every time a contractor arrives on site.

A copy of the Safety, Health and Environmental information and compliance document must be on file and available for all contractors who undertake work on UK Mail premises. Take a sample of contractor names and check if a completed document is held on file.

Guidance notes, Blank permits and completed permits (numbered) must be available in a file for inspection

Site to produce evidence of contractors used over the past 12 months having the required competence. (Copies of safety policy, signed contractor information)

Check SOM records for all C & D drivers and select five driver names from the list. Check these names in their Personnel file to confirm they have received a General Site Safety Briefing within the last 12 months.

Where possible check to confirm that buildings and maintenance contractors remove their own waste.

Where new personnel have joined the business since the last audit check to confirm that they received, as a minimum a safety and environmental induction on the first day of joining the company.

Randomly select 3 names of personnel and check their manual handling training record. If the record is missing, or over 3 years old they have failed this question

Check the names and certificate expiry dates of FLT operators and check their FLT training Certificate is available. Grade answer to question based on degree of compliance.

Review SOM records and sign off sheets to establish if a robust system exists and score question accordingly. If no evidence of SOM briefings exists score 0, If all SOMs are up to date Score 2.

Review SOM records and sign off sheets to establish if a robust system exists and score question accordingly. If no evidence of SOM briefings exists score 0, If all SOMs are up to date Score 2.

Records of staff briefings on HSE Guidance documents to be available either in safety folders or personnel files.

1). Randomly select 3 names of employed workers (include new starters if possible)and check that records exist to confirm that they received initial and on-going environmental training.
2). Randomly check 3 names of C+D subcontractors and check that records exist to confirm that they have received initial and on-going environmental training.
If no evidence of briefings exists score 0, If all personnel have received environmental awareness training Score 2.

Randomly select 3 names of Drivers and check their record that they are receiving CPC training and received 35 hours by January 2014. If no evidence of CPC Training exists score 0, If all personnel have received CPC training Score 2.

Review record and confirm that all agency personnel received a first shift Site Safety and Environmental Induction before being permitted to work in the warehouse?

Question approximately 3 drivers and confirm that they are familiar with the reporting requirements following a RTC and that they are in possession of collision cards.

Review list of agency drivers over past month. Review the records of each agency driver to confirm whether or not the received SOMs and an induction tbefore commencing driving duties.

Check that vehicles are parked safely during loading and unloading operations. e.g. square onto loading bank where applicable or safely within the warehouse.

Check that the keys are removed from vehicle ignitions during loading and unloading operations

Where applicable key safe system to be used at all times. Check vehicles to ensure a second set of keys is not in use.

Check that vehicles are loaded in a safe manner, i.e.. heavy items below, light items on top.

Check to ensure that long lengths are not stacked vertically within vehicles and in the warehouse in such a way that they may fall if knocked. If they are stacked upright they must be secured.

Check to ensure that warehouse operatives and drivers are adopting appropriate manual handling techniques. There must be no evidence of throwing or otherwise mistreating packages

Check for evidence of warehouse personnel seeking assistance with heavy or awkward loads rather than struggling by themselves.

Is there evidence of heavy weight labels on items over 25kg.

Check that lighting levels are sufficient to allow safe loading/unloading of vehicles

Are loading lamps suitable for illuminating the rear of the trailer

Is a traffic light system installed on raised loading bays?

Is there evidence of any defect in relation to the traffic light system.

Check to ensure that traffic light controls are clearly marked and easy to understand.

Check to ensure that the Safe Operating Method for traffic lights to be displayed for reference.

Check to ensure a max 10mph speed limit is imposed within the warehouse, adhered to and enforced.

Check that there is adequate segregation between vehicle movements and pedestrians within the warehouse and that where possible vehicle parking is demarcated.

Is access to the warehouse area restricted to authorised personnel only.

Pedestrians in the warehouse to wear hi visibility clothing.

Are aboveground fuel and or oil tank(s) sited and positioned 1.8 metres away from the building and 10 metres away from a stream,

Above ground fuel, oil or adblue tank(s) must be protected by a suitable and sufficient barrier system to prevent impact damage, e.g. bollards

Is there a sufficient secondary containment system in place (i.e. bunded pallet, Double skinned tank, perimeter drainage feeding into a 'petroleum' interceptor - capable of containing 110% of maximum stored contents? Is there any damage to the secondary containment system that may prevent it working effectively? e.g. Fork hole or drilled hole below the seam.

Check secondary containment and make a judgement on the condition of the secondary containment and score as appropriate. If the bund is over one quarter full of water and/or waste score should be reduced.

Check records for underground fuel line pressure tests, every 3 years.

Ensure an accurate contents gauge is fitted to the tank, is accessible and legible.

Is an overfill alarm fitted to the tank, is it operational and is it regularly checked by location personnel.

Ensure the tank capacity is fitted to the tank and that it remains legible.

Look for evidence that BP/EMS/12.19 (Fuel Delivery Sheet) is completed in full (including; review of equipment for leaks/damage etc.) for each delivery event.

Visually inspect fuel pump to determine if it is good order with no signs of leakage or other defects which could result in a spillage incident, e.g. worn or cracked hosing. Check for evidence of regular servicing/maintenance of fuel pump.

Check area for good housekeeping, ensure granules are readily available and that separate waste provisions are in place for oily rag waste. Are provisions in place to clean the fuelling area on a regular basis to remove/reduce evidence of fuel spill deposits (i.e. Ross Environmental - Eliminator)

Check Interceptor Check Log Documentation (BPEMSP12.17) which should be completed monthly for petroleum interceptor (which includes Diesel) and 6-monthly for By-pass interceptor. Check Waste Transfer Note documentation to evidence at least annual emptying is occurring.

Evidence that waste waters are directly entering a drain determined as 'foul' water drainage and that an authority consent (i.e. Small Volume Letter or Trade Effluent Consent Licence) held on file

Check to ensure that vehicles are not being washed outside the designated area to ensure that all waste water enters the foul sewer drains and is removed for treatment.

Check for evidence that effluent discharges have been sampled and tested within the last 24 months and that the site remains within it's consented discharge limits, with a record kept.

RAC equipment extends to fixed building air-conditioning, refrigerated trailers and fire suppression systems. Check that an F-Gas Asset Register is held on file for all site based RAC equipment detailing asset number, manufacturer, gas type, gas fill quantity, location of unit. Service Records, Annual Leak Test Record, New Equipment Commissioning Records, any Company Certificate & Individual Competency Certificate held on file)

A valid (3-year renewal) TM44 Report is held on file - copies retained on BizNet within Environmental 'records' folder of Company Procedures. Documents are available on BizNet - environmental processes & procedures - records -RAC - epbd Reports

Observe the drivers queuing to enter the building, are fumes building up in the warehouse? Should the supervisor keep them outside until the van in front has parked?

Randomly select 3 x LGV Drivers with fuel efficiency concerns and obtain their vehicle driver fuel consumption information as part of the Telematics reports and look for evidence of agreed actions to reduce consumption with the Driver concerned. If no evidence then marks cannot be awarded.

Check training records and the Legionella Policy and Log book which will document the monthly water temperature checks carried out at the penultimate tap for hot and cold water. If discrepancies are identified are they rectified and a record kept.

Site must be able to produce evidence regarding type of light bulbs used and/or relevant additional control systems. (Packaging, receipts or light bulbs) and demonstrate reduction in energy consumption as part of the Eco Challenge League table. Lights should not be left on when not required.

Records must be available to prove that energy levels are being monitored (at least 12 months). Evidence of emails to Property Department required. Going forward a good example would be a rolling table showing monthly meter readings for (Electric, Water and Gas - where relevant).

If the site was occupied after January 2013 then it is required to have available and display a copy of the Energy Performance Certificate available and on display. Check to ensure the certificate is available?

Identify whether no not the site has created local improvement targets based on National Environmental KPIs and a management programme to ensure these are achieved.

Records available to prove that a site specific 'energy reduction' action plan is in place with targets to reduce energy consumption and is being monitored and savings are being achieved. Progress against action plan to be documented in the record of regular management review meetings.

Confirm that a site drainage plan has been prepared and that the most current version is on display throughout the site. Check relevant key risk/strategic areas for display of the drainage plan.

Inspect the site drains against the Site Drainage Plan and ensure function and directional flow have been applied correctly and these markings are being maintained.

Tour the Offices, Warehouse and Yard areas and check for evidence of misuse of lighting, heating and appliances without efficient energy usage (i.e. failing to use installed timers, failing to use radiator thermostatic valves, clash of usage between air-conditioning & heating, failure to report/repair defective controls e.g. photocell for external yard lights or leaking tap etc.)

Site must be able to demonstrate that a plan has been introduced to reduce water consumption

Check the names of the nominated persons who are trained for each shift. Have they all taken part in the test procedures over the last 12 months and is it documented? Are Test results being consolidated onto Spill Response Test Procedure - Summary (BP/EMS/P6.7) and evidence of corrective actions completion for test deficiency issues are documented. Review to see that the 'next test' schedule is completed and suitably spaced to ensure regular testing every quarter

Check randomly the names of two of the nominated persons who are trained and ask to ensure they are aware of the contents of the document and it's location

Take a look at the overall site/ Does it promote a safe and tidy image? Are there tripping, slipping or object falling hazards? Are there random 'uncontrolled' waste items dispersed around the site (i.e. litter, unstacked pallets, mailbags, rubbish etc.) Pay particular attention to ensure there is no evidence of smoking anywhere other than the designated smoking area.

Inspect the nominated area and ensure it complies with environmental and safety criteria and that it is signed. Check that Hazardous Waste Storage Log (BP/EMS/P8.2) is being utilised. Check with Property Dept. to test if a contractor has been used to dispose of waste. Transfer waste notes must be available on site for collected items.

Check the spill kits - they should be sealed with a vehicle/tote type seal. Check spill kit locations are referenced on the site drainage plan and are relevant in quantity and positioning to the site risks (i.e. fuel area). There should be no rubbish inside and pads, booms, visor, gloves, and over suit readily available. Check contents against check list

Check documentation, any missing paperwork for any individual spill kit is a failure. Establish where seal numbers have changed and check that evidence of the reason for the change is documented (i.e. spill kit used for fuel spill, spill kit used for item leak, opened for test/audit purposes etc.)

Are the names up to date? Anyone left the company? Are the spill response instructions available?

Check Documentation, key checkpoints as follows;
1) EWC Code & waste description
2) Producer details
3) Waste Carrier & Licence No. details
4) Waste collection period (dates to and from)
5) Evidence of transfer (signatures of both parties)
6) Waste Hierarchy Statement included
7) Standard Industry Code 2007 included on the Note

Check for any unapproved/unscheduled waste collection activities occurring at site (i.e. local pallet collector - man/van solution) Records to be available for 2 years.

Transfer waste notes must be filed and readily available for items which have been collected as 'hazardous items'. Records to be maintained for 3 years.

Quarterly hazardous waste returns from suppliers should be married together with waste transfer documentation and held on file for 3 years.

The site must have available for review a copy of the environmental permit exemption certificate from the Environment Agency/SEPA.

Check internal/external bins for evidence of cross-contamination or recycling streams not being optimised. Check that access to external bins is controlled.

Check that the Site Waste Collection Tracker Log (BP/EMS/P8.3 is being utilised to identify saving opportunities. Check noticeboards for the display of recycling performance stats.

Check inside the bins, has all rubbish been correctly segregated in the correct bags? Check the recycling stats are displayed and that Performance v Target for the site for the last 6 months is being monitored. Any failure in these areas is zero marks

Is the Register available? Is the date within one year? Have your observations identified that aspects on site are current with the Register? Are you aware of any alterations being highlighted to HSE Department?

Check for any previous complaints via the site manager and property department. Have these been dealt with effectively and are actions being maintained?

Check for evidence of invasive plant species within the perimeter and establish if a management programme has been implemented to prevent spread.