Joint Retailer Inspection

Information

Visit No -
Retailer
Conducted on
Conducted by
In the presence of
Location
E-mail address
Date / Time of 2nd visit
Second visit conducted by
Date / First letter sent
Date / Time of 3rd visit
3rd visit conducted by
Date time second letter sent

1. Fire Safety Standars

1.1 are fire doors, fire exits, fire equipment and fire notices within the demise kept unobstructed
1.2 there are no visible breaches in compartmentasion or damage to fire stopping
1.3 are waste skips at least 10m from the buildings or are of the lockdown type
1.4 Are means of escape beyond demise clear or retailer storage
1.5 Are fire exit routes and doors unlocked and emergency fastenings and self closing devices operational.
1.6 Is stock kept clear of heaters, light fixtures, hot service pipes and electrical appliances
1.7 Is the sprinkler system capable of correct operation and not being misused. E.g Items being suspended from it or on top of it.
1.8 Is there a record of staff training in the evacuation procedures and immediate action in the case of fire
1.9 Are any flammable liquids kept away from possible sources of ignition and stored separately. E.g. Aerosols should be contained in small rooms with cages
1.10 Is there a smoking policy in place and is it enforced. E.g. Metal bins for waste ect, no evidence of elicit smoking
1.11 Are emergency route signs in-obstructed and if necessary illuminated

2. Electrical

2.1 Are boiler rooms, lift motor rooms, electrical rooms and cupboards clear of storage and easily accessible
2.2 Is all emergency lighting working and regularly tested / inspected
2.3 Are portable heaters securely guarded and located where they can not be knocked over or ignite combustibles.
2.4 Have portable electrical appliances been inspected in the last 12 months
2.5 Has a fixed wiring inspection been carried out within the last 5 years and a certificate issued
2.6 No unprotected trailing leads or use of multi socket block adapters, all lights switches and plug sockets fit for purpose
2.7 Are waste materials removed from the demise as frequently as necessary to ensure no unnecessary build up of dust or rubbish would attract pests
2.8 Is the use of cooking equipment. E.g. Toasters forbidden other than in designated kitchen areas

3. Kitchen Cleaning

3.1 Where applicable is the kitchen generally in a clean condition, and are kitchen extract duct filters in clean condition ( For catering outlets do they have a pest control contractor)
3.2 Where applicable has kitchen extract ducting been deep cleaned and a certificate issued within the last 6 months

4. Life, safety and Security Systems

4.1 Are sprinkler heads and fire detectors not impeded (by partitions or false ceilings) and are the required clearances beneath this equipment maintained at 0.5m
4.2 Is there a programmed maintenance system for sprinklers. When was the las test date
4.3 Where sprinklers are installed storage restricted to 2.6m high. Category 1- In rack -3.5. Freestanding 4.0. Category 2 - In Rack 2.6 Freestanding 3.0. category 3 In rack 1.7 Freestanding 2.1 Category 1 Goods include food and drink in non combustible containers, leather shoes and non combustible products. Category 2 Goods include clothing made from natural fibres, synthetic shoes, books food and drink combustible packaging, furniture and soft furnishings. Category 3 Goods include synthetic clothing, plastic toys, electrical goods in plastic casing and toilet rolls, A minimum distance of 500mm must also be maintained at all times between the top of stored goods and the sprinkler head but should not be above the heights indicated above.
4.4 Is there a programmed maintenance contract for the fire detection alarm system, and the system tested weekly with records available
4.5 Are all fire extinguishers serviced, wall mounted, clearly signed and unobstructed
4.6 Are all break glass points correctly signed and unobstructed
4.7 Have fire suppression systems eg Ansul systems been serviced in the last 6 months, and are protective caps in place on the nozzels
4.8 Is there a fire log book in the unit and is it kept up to date
4.9 Is servicing / maintenance in place for any shutters or smoke extraction system within the tenants demise

5 Fire Risk Assessment

5.1 Has the unit carried out a Fire Risk Assessment, and is it available for inspection ( Must be dated within last year)

6 Health And Safety General

6.1 Unit free from ang signs of any apparent overloading effect that may affect the walls or flooring
6.2 Is there evidence of Any H&S risk assessments relevant to the unit
6.3 Are the General H&S standards satisfactory
6.4 Is there servicing / maintenance in place for gas boilers, cooking appliances and kitchen extraction systems

7. Building / Unit Condition

7.1 Plaster walls and ceilings in good condition
7.2 No sign of water damage or dampness including the suspended ceiling which would indicate ware penatration
7.3 No signs of damage to the internal structure which requires repair. Eg a hole in the wall
7.4 Is the shopfront / entrance in good condition and is the illumination in good working order
7.5 Are internal doors , staircases, windows and flooring in good condition
7.6 No sign of unauthorised alterations visible
7.7 Is the standard of decoration in good order, or is maintenance required
7.8 No sign of running water ie taps or toilet systern
Signed Unit Representative
Signed Site Representative
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