Title Page

  • Completed forms are to be kept readily available (preferably on site) for the duration of construction works, after which time shall form pat of the CDM Health & Safety file.

  • Sensible Monitoring Audit Completed By:

  • Site Manager:

  • Contract Number:

  • Project Title:

  • Conducted on

Previous Inspections

  • Any H&S actions identified shall be entered onto Audit / Inspection Action Log and brought to the urgent attention of the appropriate personnel as soon as possible. Contractor / Project Manager to be notified of actions required / taken.

  • 1) Have any previous inspection been carried out on the management of sub-contractors? if so;<br>a) Are the most recent reports available?<br>b) Have all the major findings been actioned?

  • Comments:

  • Attach any images relevant to question 1 here.

Policy and Procedures

  • 2) Does your organisation have policies, procedures and systems in place for the;<br>a) Selection of sub-contractors?<br>b) Management of sub-contractors?

  • Comments:

  • Attach any images relevant to question 2 here.

Selection of Sub-Contractors

  • 3) What is the process for the selection and appointment of sub-contractors?

  • Comments:

  • Attach any images relevant to question 3 here.

  • 4) Provide evidence to demonstrate that this process has been adhered to.

  • Comments:

  • Attach any images relevant to question 4 here.

  • 5) How is the selection of sub-contractors / suppliers controlled?<br>NOTE: Process for selection of contractors may be via an AVL.

  • Comments:

  • Attach any images relevant to question 5 here.

  • 6) Does the selection and appointment process identify the minimum requirements for a sub-contractor HS&E Management System?<br>NOTE: <br>- H,S&E Management system <br>- Compliance with Principal<br>- Contractors Policy, Procedures and Site Rules Management of H,S&E Risks<br>- Incident / Accident Reporting<br>- Occupational Health Surveillance<br>- Environmental Management<br>- Competence. Proven Track Record.<br>- Resource (people, equipment)

  • Comments:

  • Attach any images relevant to question 6 here.

  • 7) Demonstrate that the process for the selection of sub-contractors includes for the assessment of competency?

  • Comments:

  • Attach any images relevant to question 7 here.

Management of Sub-Contractors

  • 8) What information is received from a sub-contractor prior tot he commencement of work activities?<br>NOTE:<br>Risk Assessments, Method Statements, Evidence of Safe System of Work (SSW) i.e. Permit to Work?<br>Site Induction Known Risks i.e.: Hazardous areas legal requirements, procedures and standards. <br>Written work instructions, Site Rules and Plant Details. Work Location.

  • Comments:

  • Attach any images relevant to question 8 here.

  • 9) Within your organisation, who is responsible for the review of risk assessments and method statements submitted by the sub-contractor?

  • Comments:

  • Attach any images relevant to question 9 here.

  • 10) How is the review carried out and the outcome communicated back to the sub-contractor?

  • Comments:

  • Attach any images relevant to question 10 here.

  • 11) Prior to the commencement of a work activity, how are personnel informed of:<br>a) Method Statement?<br>b) Risk Assessment?<br>c) Roles and Responsibilities?<br>NOTE: 'Personnel' includes principal contractor and sub-contractor.

  • Comments:

  • Attach any images relevant to question 11 here.

  • 12) Immediately prior to the commencement of a work activity, how is the competency of sub-contractors personnel assessed?

  • Comments:

  • Attach any images relevant to question 12 here.

  • 13) How is H,S&E information disseminated to sub-contractors?<br>NOTE: Is feedback encouraged in HS&E forums / meetings / formal consultations?<br>Check minutes / actions to see if raised are addressed / incorporated in the policies.

  • Comments:

  • Attach any images relevant to question 13 here.

  • 14) What action is taken if a sub-contractor deviates from the method statement?

  • Comments:

  • Attach any images relevant to question 14 here.

  • 15) What system do you have in place for accident / incident reporting, and how is this communicated to your sub-contractors?

  • Comments:

  • Attach any images relevant to question 15 here.

  • 16) How are lessons learned and subsequently communicated and shared with sub-contractors?

  • Comments:

  • Attach any images relevant to question 16 here.

  • 17) How does your organisation ensure sub-contractors have suitable arrangements in place for:<br>a) Supervision?<br>b) Management of their contractors?

  • Comments:

  • Attach any images relevant to question 17 here.

  • 18) Demonstrate that a system in place to ensure sub-contractors receive, or have received, appropriate training and instruction to enable them to work safely in compliance with current health, safety and environmental legislation?<br>NOTE: Principal contractor should include sub-contractors in relevant briefing / training sessions and retain records.

  • Comments:

  • Attach any images relevant to question 18 here.

Auditing and Inspection

  • 19) Is there a process for the auditing and inspection of sub-contractors activities?<br>NOTE: look for a written process, including remedial action and close out approval procedure.

  • Comments:

  • Attach any images relevant to question 19 here.

  • 20) Provide evidence to demonstrate that the requirements of this process have been adhered to.

  • Comments:

  • Attach any images relevant to question 20 here.

  • 21) Does the process clearly and adequately record:<br>a) The scope of the audit / inspection?<br>b) The findings of the audit / inspection?<br>NOTE: Visit to site me be recorded and a record of action taken retained. There should be evidence that inspections are being carried out by the Principal Contractor.

  • Comments:

  • Attach any images relevant to question 21 here.

  • 22) How are findings of audits and inspections addressed in relation to:<br>- Non-compliance with legislation><br>- Non-conformance with organisational policies and procedure?

  • Comments:

  • Attach any images relevant to question 22 here.

  • 23) How are the actions resulting from audits and inspections: <br>a) Reported<br>b) Tracked<br>c) Closed Out

  • Comments:

  • Attach any images relevant to question 23 here.

Extra Notes

  • Extra Notes:

Sign Off Audit

  • Print Name:

  • Signature:

  • Project Manager Name:

  • Signature:

  • Designation:

  • Select date

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