Matrix Internal QA Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• 1.0 Has the Project been uploaded to the Hub?<br><br>

  Safe

  At Risk

  N/A

• 2.0 Have ALL Minimum Requirement (MR) Forms been completed correctly? (check for accuracy and for all signatures)

  Yes

  No

  N/A

• 3.0 Have the MR forms been uploaded to the hub / mango MR module?

  Yes

  No

  N/A

• 4.0 Have all items from the MR07 Preconstruction Review been closed out? (provide evidence)<br><br>

  Yes

  No

  N/A

• 5.0 Has the HIRAC documentation been reviewed and approved (signed) by the Regional HSE Coordinator?<br>

  Yes

  No

  N/A

• 6.0 Is there an approved (signed) Project Management Plan (PMP) for this Project?<br><br>

  Yes

  No

  N/A

• 6.1 Does the PMP contain the ‘minimum contents’ as detailed on page 101 of the Matrix QA Manual?

  Yes

  No

  N/A

• 6.2 Has the PMP been reviewed since it was created prior to the construction phase?<br><br>

  Yes

  No

  N/A

• 7.0 Has the WHSMP and CESMP been signed by all required people?

  Yes

  No

  N/A

• 8.0 Is the WHSMP and the CESMP templates the latest versions sourced from Mango? (CESMP rev. B and WHSMP Rev. 4 as at September 2012).

  Yes

  No

  N/A

• 9.0 Is a Daily Site Diary being maintained with sufficient detail? (sight several daily diaries as evidence)

  Yes

  No

  N/A

• 10.0 Are all Matrix-initiated ‘Requests for Information’ RFI’s generated by Prolog / Muli / Viewpoint ?

  Yes

  No

  N/A

• 10.1 If not, how are they issued? Has this procedure been documented within the PMP?

  Yes

  No

  N/A

• 11.0 Has a Dilapidation Report been prepared for the Project? (must include photos and a descriptive written record).

  Yes

  No

  N/A

• 11.1 Do all images included in the Dilapidation report include a date that the photo was taken?

  Yes

  No

  N/A

• 11.2 Has the Dilapidation report been sent to the client? (provide evidence)<br>

  Yes

  No

  N/A

• 12.0 Is the project holding regular Site Client Meetings? (provide evidence)<br><br>

  Yes

  No

  N/A

• 12.1 Are minutes of the site client meetings taken and distributed to the client?

  Yes

  No

  N/A

• 13.0 Is the project holding regular subcontractor meetings?<br>

  Yes

  No

  N/A

• 13.1 Are the minutes of the subcontractor meetings being taken and distributed to subcontractors? (provide evidence)

  Yes

  No

  N/A

• 14.0 Is the project holding regular team meetings?<br>

  Yes

  No

  N/A

• 14.1 Are the minutes of the team meetings being taken and distributed to the team?

  Yes

  No

  N/A

• 15.0 Is the contract program being statused weekly?

  Yes

  No

  N/A

• 15.1 Does the contract & target program include the following items (as a minimum)<br>

  Yes

  No

  N/A

• 15.1.1 Overall Project Milestones<br>

  Yes

  No

  N/A

• 15.1.2. Design Activities

  Yes

  No

  N/A

• 15.1.3 Procurement Activities

  Yes

  No

  N/A

• 15.1.4 Lead Time Items

  Yes

  No

  N/A

• 15.1.5 Construction Activities

  Yes

  No

  N/A

• 15.1.6 Finalization Activities

  Yes

  No

  N/A

• 15.1.7 Is the statused Contract and Target Program included in the Monthly Project Review? (provide evidence)

  Yes

  No

  N/A

• 16.0 Are all design documentation date-stamped on receipt and recorded in the appropriate register in Prolog / Muli / Viewpoint?

  Yes

  No

  N/A

• 16.1 Are all design documentation distributed to the relevant persons by use of the FTP/Email/Hardcopy? (information such as the person to whom the documents are being transmitted, date when transmitted, project, document title, revision date and number shall be noted).

  Yes

  No

  N/A

• 17.0 Has a register for Samples and Submittals been established?<br>

  Yes

  No

  N/A

• 18.0 If there are any client supplied products for the project, has a register been established to keep track of these products?

  Yes

  No

  N/A

• 19.0 Do all tools and equipment that are used for measuring or testing (e.g. Noise Measuring devices, Gas Detection devices and Air Quality monitors) have a current calibration certificate? (provide evidence, such as a calibration certification register).

  Yes

  No

  N/A

• 20.0 Are all Site Instructions issued from Prolog?

  Yes

  No

  N/A

• 20.1 Has a site instruction register been established and maintained?<br>

  Yes

  No

  N/A

• 21.0 Are progress photos being taken of the project? (ensure all photos are dates and have a description attached).

  Yes

  No

  N/A

• 22.0 Has proformas for the notification of Delay and claims for EOT been prepared?

  Yes

  No

  N/A

• 22.1 Has a ‘Delays and EOT’ Register been established?

  Yes

  No

  N/A

• 23.0 As a minimum, as the project established controls and registers for the following: (the project controls shall provide a record of the expected scope and expenditure for the controlled project elements)

  Yes

  No

  N/A

• 23.1 Concrete Control

  Yes

  No

  N/A

• 23.2 Reinforcement Control

  Yes

  No

  N/A

• 23.3 Scaffold Control

  Yes

  No

  N/A

• 23.4 Cranage Control

  Yes

  No

  N/A

• 23.5 Contract Labour / Supervision Control

  Yes

  No

  N/A

• 23.6 Rubbish Removal<br>

  Yes

  No

  N/A

• 24.0 Is the project using Inspection & Test Plans? (ITP’s) – (list all ITP’s being used)<br>

  Yes

  No

  N/A

• 24.1 Have all ITP’s been completed and approved correctly (all areas that require signing etc)<br>

  Yes

  No

  N/A

• 24.2 Are the ITPs that are being used, the same ones that are documented within the PMP?

  Yes

  No

  N/A

• 24.3 Has an ITP register been established?<br>

  Yes

  No

  N/A

• 25.0 Has a site-specific induction been developed for this project? (check site induction records for accuracy)<br>

  Yes

  No

  N/A

• 26.0 Is the site team performing daily EHS Inspections?<br>

  Yes

  No

  N/A

• 26.1 Is the data from the daily EHS inspecting being recorded no less than weekly within a Form 06 EHS Inspection Checklist? (check records)

  Yes

  No

  N/A

• 27.0 Does the site have an emergency plan, including Evacuation procedures? (provide evidence)<br>

  Yes

  No

  N/A

• 27.1 Are evacuation diagrams displayed on site? (site office, first aid shed, lunch rooms)

  Yes

  No

  N/A

Sign Off

• Name & Site Role of Matrix person conducting Audit

• Add signature

  Sign

Additional Comments by Matrix Auditor

• NOTE: Upload events on to Mango if they cannot be closed out on the day of inspection

Sign Off - Project Manager or Site Manager Acknowledgement

• Name, Position and Signature of PM or SM

• Add signature

  Sign

• PM or SM Comments

Close out requirements of a high priority (<24 hours)

Close out requirements of a routine priority (<7 days)

Close out requirements of a low priority (<1 month)