Monthly H&S Inspection

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

1. Information

• Is emergency first aid / fire information displayed prominently throughout the office?

  Yes

  No

  N/A

• Is a health and safety law poster displayed - with all the information sections completed and up to date?

  Yes

  No

  N/A

• Who is your nominated health and safety representative?

• Is the safety policy statement readily available to all personnel?

  Yes

  No

  N/A

• Is the certificate of Employer's liability insurance clearly displayed and up to date?

  Yes

  No

  N/A

• Are emergency escape plans on display in all rooms?

  Yes

  No

  N/A

2. Fire Hazards

• Are all fire exits unlocked and clear from obstructions?

  Yes

  No

  N/A

• Can you see a fire exit sign (with a running man) from everywhere within the building?

  Yes

  No

  N/A

• Is fire fighting equipment readily accessible and sensibly located throughout the premises?

  Yes

  No

  N/A

• Has all fire fighting equipment been checked within the last 12 months?

  Yes

  No

  N/A

• Are the final exits free from combustibles?

  Yes

  No

  N/A

• Are all fire doors kept closed?

  Yes

  No

  N/A

• Are all combustibles stored away from ignition sources?

  Yes

  No

  N/A

• Are external bins located 5 meters away from the premises?

  Yes

  No

  N/A

• Have the gutters been recently inspected?

  Yes

  No

  N/A

• Has suitable storage been provided for gas canisters?

  Yes

  No

  N/A

3. Emergency procedures

• Have you had a practice evacuation within the last 12 months?

  Yes

  No

  N/A

• Is the fire alarm bell tested regularly?

  Yes

  No

  N/A

• Are personnel aware of the fire procedures?

  Yes

  No

  N/A

• Have fire marshals had suitable training for their role?

  Yes

  No

  N/A

• Names and location of first aiders on display and up to date?

  Yes

  No

  N/A

• Do you have sufficient first aid cover?

  Yes

  No

  N/A

• Do you have suitable first aid supplies that are all in date?

  Yes

  No

  N/A

• Have details of any accidents this month been recorded?

  Yes

  No

  N/A

• Is the defibrillator showing a green flashing lights, and is the accessory pack (scissors etc) available?

  Yes

  No

  N/A

4. Lighting

• Is the lighting suitable for the tasks that are being done in each area?

  Yes

  No

  N/A

• Are all lights working and flicker free?

  Yes

  No

  N/A

• Is the emergency lighting tested on a regular basis?

  Yes

  No

  N/A

5. Electrical

• Is all electrical equipment checked on a regular basis?

  Yes

  No

  N/A

• Are sockets free from visible damage, cracks, burns and stains?

  Yes

  No

  N/A

• Are plug cables and sockets free from visible damage?

  Yes

  No

  N/A

6. Storage

• Has suitable storage been provided for any dangerous substances (cleaning materials, paints etc)?

  Yes

  No

  N/A

• Is there adequate storage space in the office?

  Yes

  No

  N/A

• Is present storage space used in a safe and effective manner?

  Yes

  No

  N/A

• Is there suitable access to high storage areas?

  Yes

  No

  N/A

• Are the heaviest items stored at waist height?

  Yes

  No

  N/A

• Are there adequate trolleys to move goods or postal deliveries?

  Yes

  No

  N/A

7. Comfort

• Is the temperature of the comfortable for most people? (At least 16° but usually 21°)

  Yes

  No

  N/A

• Is the ventilation (airflow) in the office comfortable for most people?

  Yes

  No

  N/A

• Are floors free of debris? (paper/rubbish)

  Yes

  No

  N/A

• Is the humidity comfortable for most people?

  Yes

  No

  N/A

8. Slips, trips and falls

• Are spills and wet surfaces cleaned up immediately?

  Yes

  No

  N/A

• Are traffic routes left clear?

  Yes

  No

  N/A

• Are traffic routes free from trailing cables or leads?

  Yes

  No

  N/A

• Is the area free from personal effects (bags, shopping, coats etc) causing trip hazards?

  Yes

  No

  N/A

• Are the floors in good condition, clean, and free of cracks and uneven surfaces?

  Yes

  No

  N/A

• Are all floor coverings free of holes & snags?

  Yes

  No

  N/A

• Are floor coverings securely fixed?

  Yes

  No

  N/A

• Is all furniture stable and in good repair?

  Yes

  No

  N/A

• Are traffic routes free from anything stacked dangerously?

  Yes

  No

  N/A

9. Health matters and welfare

• Have details of any works related health problems within the office been brought to the attention of the health and safety representative?

  Yes

  No

  N/A

• Is special consideration given to the health and safety of pregnant/breastfeeding women?

  Yes

  No

  N/A

• Are washing facilities provided for all personnel?

  Yes

  No

  N/A

• UNIT 1&2 Is tea point equipment (fridge/water boiler) clean and in good condition?

  Yes

  No

  N/A

• UNIT 1&2 Is an adequate supply of fresh drinking water provided?

  Yes

  No

  N/A

• UNIT 1&2 Is the kitchen sink & drainer clean and in good order?

  Yes

  No

  N/A

• UNIT 7&8 Is tea point equipment (fridge/water boiler) clean and in good condition?

  Yes

  No

  N/A

• UNIT 7&8 Is an adequate supply of fresh drinking water provided?

  Yes

  No

  N/A

• UNIT 7&8 Is the kitchen sink & drainer clean and in good order?

  Yes

  No

  N/A

10. Training

• Have all personnel completed the online training?

  Yes

  No

  N/A

• Have all personnel had an induction?

  Yes

  No

  N/A

• Have you any training needs (first aid, fire warden, manual handling etc) that need to be completed or refreshed?

  Yes

  No

  N/A

11. Warehouse specific risks

• Have all items been COSHH assessed and records kept?

  Yes

  No

  N/A

• Are all COSHH items stored correctly?

  Yes

  No

  N/A

• Is the COSHH cupboard labelled and a poster on display?

  Yes

  No

  N/A

• Is the correct PPE being worn? (Safety boots, gloves, waterproof jacket, waterproof trousers, high vis jacket)

  Yes

  No

  N/A

• Is PPE maintained and reordered when required?

  Yes

  No

  N/A

• Are fans and heaters working correctly, and is the area adequately heated?

  Yes

  No

  N/A

• Have tools been assessed for vibration safety?

  Yes

  No

  N/A

• Is there any engine oil on the floor?

  Yes

  No

  N/A

• Are there any signs that cigarettes are being smoked in the area?

  Yes

  No

  N/A

• Are heaters turned off when not in use?

  Yes

  No

  N/A

• Is there a speed limit in place?

  Yes

  No

  N/A

• Is a visual inspection of equipment performed at least once a week?

  Yes

  No

  N/A

• Are pedestrian and vehicle routes adequately marked?

  Yes

  No

  N/A

• Has the racking system received a yearly inspection?

  Yes

  No

  N/A

• Have all ladders been inspected and updated CLOW tags been put on them?

  Yes

  No

  N/A