Accident / Incident (AI)

Accident and Incident Investigation (AI)

  • OVERALL AIM: The school has adequate procedures for the reporting, investigation and evaluation of accidents and dangerous occurrences.

    EVIDENCE: Incident report forms, discussions with managers/employees/contractors, employee handbook

    REFERENCE: Schools accident and reporting procedures

  • AI1. All incidents are recorded with relevant accidents/incidents input onto NTC Electronic Reporting System

  • AI2. Staff, contractors & visitors are made aware of the accident/incident procedures

  • AI3. Line managers follow up all accidents/incidents and corrective action taken where required

  • AI4. All accidents/incidents evaluated at least annually

  • AI5. There is evidence that risk assessments are reviewed following significant incidents to ensure they are still suitable and sufficient

Asbestos (ASB)

Asbestos (AB)

  • OVERALL AIM: The school has procedures in place to ensure that asbestos containing materials in the building do not pose a threat to health, the condition is appropriately monitored and where work is planned involving disturbance the Asbestos Duty Holder and property management are fully aware.

    EVIDENCE: Site asbestos file, induction records, team meeting minutes, discussions with duty holder, discussions with employees.

    REFERENCE: Asbestos policies and procedures

  • Is there any asbestos on site?

  • ASB1. Asbestos Duty Holders have been appointed and trained within previous 3 years

  • Dutyholder
  • Name/Role

  • Date of training

  • ASB2. School has an up to date Asbestos File

  • Floor Plans

  • Register

  • Latest Management/Reinspection Survey

  • Date of Latest Survey held in file

  • ASB3. Visitors/contractors made aware of the Asbestos register where works after being carried out

  • ASB4. Emergency procedures documented, known and understood by key personnel within school

  • ASB5. Evidence that staff have been made aware of position of Asbestos if they are likely to disturb it during normal work

  • ASB6. Evidence that show regular checks are being made on ACM's within school to ensure no further damage has occurred since previous reinspection

Construction, Design & Management (CDM)

Construction, Design and Management (CDM)

  • OVERALL AIM: The school has a clear understanding of their responsibilities under CDM Regulations, and can demonstrate compliance with the Council's CDM Safety Document.

    EVIDENCE: Completed notification forms, health and safety plans & files, site meeting minutes, discussions with property management, capital management team

    REFERENCE: Managing Health & Safety in Construction procedures

  • CDM1. Notification of Change utilised to notify NTC of changes to the building and key personnel

  • CDM2. Contractors are subject to a vetting to ensure competencies prior to appointment

  • CDM3. Relevant information is discussed and evidenced prior to undertaking of works (E.g. contaminated land, asbestos, requirements of working areas to remain in use)

  • CDM4. Contractor monitoring is carried out and documented during works

  • CDM5. Health and Safety file(s) onsite for all construction works completed

COSHH (COSHH)

Control of Substances Hazardous to Health (COSHH)

  • OVERALL AIM: The school has adequate procedures in place to avoid or reduce, to the lowest level possible, the exposure of all persons to substances, which may be hazardous to health.

    EVIDENCE: COSHH Assessments, training records, discussions with employees/supervisors, inspection of workplace and PPE records, maintenance records

  • COSHH1. Evidence of COSHH inventory which identifies all hazardous chemicals used on site

  • COSHH2. Evidence of COSHH assessments for relevant products, substances and processes

  • COSHH3. Has adequate information, instruction and training been provided for employees using substances that may be hazardous to health?

  • COSHH4. Hazardous substances stored safely and suitably labelled

  • COSHH5. Products and assessments are subject to regular review to consider if there are safer alternatives available

  • Date chemicals were last reviewed

Educational Visits (EV)

Educational Visits (EV)

  • OVERALL AIM: Educational Visits should comply with educational visits procedure.

    EVIDENCE: Look at the schools policies/procedures, risk assessments, training and previous visit documentation

  • EV1. School/establishment has a school visits policy

  • EV2. School has a school Educational Visits Coordinator (EVC) who has been suitably trained

  • Date of training

  • EV3. Suitable and sufficient risk assessments carried out for all visits

  • EV4. All category B visits (high risk visits) authorised by the school EVC and School Improvement Team

  • EV5. Risk assessments obtained from external organisations and vetted to ensure the safety of learners

  • EV6. School retains all documentation in relation to educational visits

  • EV7. Procedures in place to communicate with parents in the event of an emergency while on educational visit

  • EV8. Parental consent documented and retained for all visits

  • EV9. Coach operators suitably vetted prior to selection

Electrical Safety (ES)

Electrical Safety (ES)

  • REFERENCE: Health & Safety - Electricty at work regulations

  • ES1. Fixed electrical system checked by competent person within last 5 years with evidence that unsatisfactory issues have been resolved

  • ES2. Evidence that portable appliances are being adequately inspected on a routine basis

  • ES3. Electrical panels are clearly marked, unobstructed with restricted access

Observations

    Observation
  • ES4. Observation(s)

Fire, First Aid & Emergencies (FFE)

Fire, First Aid & Emergency Arrangements (FFE)

  • OVERALL AIM: Emergency Arrangements are in place and communicated to relevant personnel.

    EVIDENCE: Fire risk assessment, training records, fire notices, contractor information

    REFERENCE: Health & Safety - Electricty at work regulations

  • FFE1. The school has arrangements in place to deal with serious and imminent danger

  • FFE2. Specific personnel are aware of their responsibility in the event of an emergency

  • FFE3. Fire risk assessment has been undertaken for the premises, with evidence that an action plan been developed and updated to show actions which have been implemented

  • FFE4. All equipment provided to deal with emergencies is tested, inspected and maintained in line with manufacturers and fire brigade requirements

  • Inspection/Testing

  • Servicing

  • FFE5. Evacuation drills are undertaken at least 3 times per annum

  • FFE6. Evidence that visitors, contractors, pupils and temporary employees have been made aware of evacuation procedures

  • FFE7. Emergency arrangements have been communicated and co-coordinated with neighbours where necessary

  • FFE8. Appropriate equipment available to deal with emergencies and with evidence that key personnel trained in its use

  • FFE9. Evidence that PEEP's (Personal Emergency Evacuation Plan's) are carried for staff, pupils and visitors where applicable

First Aid

  • FFE10. Adequate numbers of trained personnel to render first aid readily available (including Paediatric)

  • FFE11. Suitable facilities for quich drenching or flushing of eyes and body within immediate work area

Observations

  • FFE12. Fire signage identified during audit is in place, clear and appropriate

  • FFE13. Combustible materials are kept away from heat sources

  • FFE14. Fire exit routes are free of obstructions

  • FFE15. Vision panels are unobstructed and in good condition

  • FFE16. First aid supplies are readily available and well stocked

Gas & Boiler (GB)

Gas & Boiler House Safety (GB)

  • OVERALL AIM: The school has adequate procedures for the effective control and management of gas safety.

    REFERENCE: Gas Safety Register, HSE.gov.uk

  • GB1. Gas appliances maintained by competent persons (Annual gas safe test)

  • GB2. Relevant staff have an awareness of gas isolation locations? (Building/boiler room and kitchen areas)

Observations

    Observation
  • GB3. Observation(s)

Legionella (LEG)

Control of Legionellosis (LEG)

  • EVIDENCE: Health & Safety Guidance - L8 The Prevention and Control of Legionellosis

  • LEG1. A competent person has been identified for the school in relation to Legionella

  • LEG2. The school has a legionella risk assessment which takes into account the requirements of L8 guidance

  • Schematic Diagram

  • Scheme of works (including roles & responsibilities)

  • Date of last review

  • LEG3. The school are satisfied that no works which may affect the current legionella risk assessment has been undertaken

  • LEG4. All records relating to in relation to legionella checks are kept for at least 5 years

  • LEG5. The competent person for legionella is involved in any planned work on water or air conditioning systems

  • LEG6. There is an adequate system in place for ensuring any issues regarding legionella are highlighted to the school so remedial action can be undertaken and signed off.

Lifts & Lifting Equipment (LOLER)

Lifts & Lifting Equipment (LOLER)

  • OVERALL AIM: The school has adequate procedures for the effective control and management of lifts and lifting equipment including inspection and maintenance.

    EVIDENCE: Inspection records, maintenance records, discussions with managers/employees/contractors

    REFERENCE: HSE Guidance INDG339 'Thorough Inspection & Testing & Testing of Lifts' and HSE Information sheet 'How the lifting operations and lifting equipment regulations apply to health & social care'

  • Are there any lifts or lifting equipment?

  • LOLER1. Evidence of Emergency Action Plan in place for lifts and lifting equipment

  • LOLER2. Lifts and lifting equipment marked with safe working loads

  • LOLER3. Maintenance schedule in place for lifting equipment?

  • LOLER4. Means of raising alarm in event of failure are tested and recorded

  • LOLER5. Thorough scheme of examination is carried out by independent competent person on a 6 monthly basis

  • LOLER6. Evidence that inspection/testing of slings are carried out on a monthly basis

  • LOLER7. Appropriate signage in place regarding use of lifts within emergency

Lone Working (LW)

Lone and Mobile Workers (LW)

  • OVERALL AIM: Suitable measures are in place to identify lone workers and ensure that the risks associated with lone working are fully understood and managed to their lowest level practicable.

    EVIDENCE: Specific risk assessments, evidence of awareness and training, background information on individual mop/service users, mobile phones or other means of summoning assistance provided

  • LW1. Lone workers have been suitably identified

  • LW2. Specific lone working risk assessments have been undertaken

  • LW3. Relevant staff have been provided with adequate information, instruction and training relating to lone working including specific in-house arrangements

  • LW4. Lone working arrangements are suitable for the risks to those exposed

  • Caretaker Control Measures

  • Cleaning Operatives

  • Home Liason Control Measures

  • Staff working holiday periods

  • LW5. Are employees aware of the need to report to their manager and record using the electronic system any untoward incidents that they experience?

  • LW6. The school has an awareness of any medical conditions which may affect lone workers and have suitable measures in place to ensure their safety in an emergency

Manual Handling (MH)

Manual Handling Operations (MH)

  • OVERALL AIM: The School has adequate procedures in place to ensure that all manual handling and moving & assisting operations are avoided or the risks minimised to reduce workplace injuries.

    EVIDENCE: Look at work processes and procedures, inspect manual handling assessments, discussions with employees, training records, maintenance records

  • MH1. Manual handling operations risk assessed taking into account the load, the nature of the task, the working environment and the individuals' capabilities

  • MH2. Relevant staff have received appropriate training to carry out those manual handling tasks which cannot be eliminated

  • MH3. Mechanical aids easily accessible, suitably maintained and serviced where necessary

  • MH4. Manual handling operations periodically reviewed to ensure they remain valid

Medication Procedure (MP)

Medication Procedure (MP)

  • EVIDENCE: Discussion with staff, risk assessments specific to medication, training records

  • MP1. Medication policy in place and periodically reviewed

  • Date of last review

  • MP2. Appropriate amount of staff trained in administering medication

  • MP3. Medication suitably stored

  • MP4. Parent/guardian completes agreement to administer medicines document for all medication held by school

  • MP5. Record of administration signed by two staff members (one for administration and other to witness/verify medication taken)

  • MP6. Health care plans in place and available for reference

  • MP7. Out of date or medications no longer used are returned to the parents

Minibuses (MB)

Minibuses (MB)

  • OVERALL AIM: Suitable measures must be in place to ensure the safe operation of minibuses

    EVIDENCE: Look at the policy & procedures, risk assessments, training files and relevant document (i.e. MOT, service records, LOLER records, etc)

  • Are there any minibuses?

  • MB1. All drivers' licenses checked to ensure they have the right class on the license to drive minibuses

  • MB2. All drivers have undergone a driver assessment

  • MB3. Suitable and sufficient risk assessments in place for the use of the minibus

  • MB4. School carry out regular checks to ensure drivers are still medically fit to carry out driving operations

  • MB5. Pre-use checks of the minibus carried out each day and documented

  • MB6. Minibus MOT is current and is evidence that regular service is undertaken

  • MB7. Seat belts fitted to the minibus

  • MB8. Minibus has appropriate emergency arrangements in place

  • MB9. Powered lifts tested and inspected every 6 months

Personal Protective Equipment (PPE)

Personal Protective Equipment (PPE)

  • OVERALL AIM: The school has procedures in place to provide suitable Personal Protective Equipment (PPE) to all employees who may be exposed to a risk to their health & safety that is not adequately controlled by other means.

    EVIDENCE: Inspect risk assessments & specific PPE assessments, discussions with employees/supervisors, checks on PPE, storage & maintenance records

  • PPE1. Evidence of specific/task personal protective equipment assessments

  • PPE2. Employees trained in the use and limitations of PPE

  • PPE3. PPE used when required, fitted correctly, stored and maintained including adequate changing facilities

Premises Management (PM)

Premises Management (PM)

  • EVIDENCE: Asbestos register, risk assessments, records of tests, contractors documentation provided, CDM documents, site visits, discussions with managers/premises managers.

  • PM1. Evidence that safety inspections are carried out on a regular basis

  • PM2. Safety inspections have a formal timetable

  • PM3. Documented arrangements in place for reporting defects to the building and remedial action carried out

  • PM4. Adequate provision of drinking water in place

Observations

  • PM5. Traffic routes clearly marked with segregation between vehicles and pedestrians maintained in all areas

  • PM6. Work areas are adequately lit

  • PM7. Ambient temperature is suitable

  • PM8. Adequate ventilation maintained through work areas

  • PM9. Anti-slip surfaces provided where appropriate

  • PM10. Items are stored correctly and waste adequately disposed of

  • PM11. All areas clean and tidy

  • PM12. Floors are free of trip hazards or damage

  • PM13. Suitable arrangements in place to ensure cross contamination/infection control issues are managed appropriately

Play & Sports (PS)

Play & Sports Areas / Activities (PS)

  • EVIDENCE: Inspection checklists, discussions with managers and employees

    REFERENCE: AfPE Guidance information

  • PS1. Adequate space for size of class and activities conducted

  • PS2. Windows restricted to prevent falls and collisions

  • PS3. Suitable glazing or glazing filmed in the vulnerable areas? (e.g. panes > 250mm wide in or adjacent to doors, PE areas, etc)

  • PS4. Play areas / pitches visually inspected before use to ensure free of hazardous materials

  • PS5. Outdoor play equipment adequately maintained and in good condition (checked annually by competent person (ROSPA), weekly inspections by site staff)

  • Date of last inspection by competent person

  • PS6. PE Equipment inspected adequately maintained and in good condition (checked annually by competent person, inspections by PE staff)

  • Date of last inspection by competent person

Risk Assessment (RA)

Risk Assessments (RA)

  • OVERALL AIM: Risk Assessments have been completed by a competent person and readily available to all. They are reviewed regularly or when required.

    EVIDENCE: Discussions with manager, employees, training records, documentation

  • RA1. The school has documented risk assessments and where applicable, safe systems of work for all significant risks identified

  • RA2. Risk Assessment subject to periodic reviews

  • RA3. Assessments subject to review following accidents, incidents and changes of work practices

  • RA4. Evidence of management/employee involvement within risk assessments

  • RA5. Evidence that relevant risk assessments have been communicated to staff

  • RA6. Risk assessments take into account risks to vulnerable groups (i.e Young persons, New/Expectant Mothers, Persons with disabilities, etc.)

  • RA7. Competency within the risk assessment process evidenced within school

Observations

    Observation
  • RA8. Observation(s)

Display Screen Equipment (DSE)

  • OVERALL AIM: The use of Display Screen Equipment (DSE) is effectively managed in school and any health risks are identified and adequately controlled.

    EVIDENCE: Discussions with employees, inspection of the workplace and equipment, inspection of DSE Assessments

  • DSE1. Training/instruction provided for DSE users

  • DSE2. Self Assessments carried out by DSE users

  • DSE3. Assessments approved by relevant line manager with evidence of further action taken where required

  • DSE4. Self assessments subject to review on a regular basis or following changes to workstation

  • DSE5. Users are aware that they can request eyesight tests

Safety Policy (SP)

Safety Policy (SP)

  • SP1. Suitable Health and Safety Policy

  • Date of last review

  • SP2. Evidence that Health and Safety Policy has been brought to attention of employees

  • SP3. Adequate means of engagement/consultation with employees and health and safety representatives

  • SP4. Health and Safety is an agenda item at governor, staff and team meetings with minutes taken for each

  • SP5. Appropriate means of communicating relevant safety documents and guidance

  • SP6. Evidence of a formal induction process for new employees

  • SP7. Provision of an adequate training programme which is evidenced through a training specifiction or a matrix

  • SP8. Relevant H&S information displayed

Security (S)

Security(S)

  • OVERALL AIM: The school has adequate procedures to effectively safeguard the security of staff and pupils

    EVIDENCE: Inspection checklists, discussions with managers and employees

    REFERENCE: Ofsted

  • S1. There is a clearly defined route between the site entrance(s) and reception, with access to children avoided where practicable

  • S2. There is sufficient security arrangements to control access to the school building(s)

  • S3. The gates are locked when the the school is not in use

  • S4. The number of entrance points to building restricted to one during the school day

  • S5. Gates and perimeter fencing of adequate height and in good condition

  • S6. Access to low roofs restricted and fragile surfaces identified with suitable signage (If anti-climb paint is used it has signage)

  • S7. External storage / waste bins suitably placed to prevent risk of arson (suitably secure / located away from building)

Swimming Pools (SWIM)

Swimming Pool Management (SWIM)

  • OVERALL AIM: All swimming pools should be managed in accordance with HSE Guidance Managing Health & Safety in swimming pools (HSG179) and Pool Water Quality and Standards

    EVIDENCE: Look at policies/procedures i.e. NOP & EAP, risk assessments, test records, qualifications and inspect the area.

  • Is there a swimming pool?

  • SWIM1. A swimming pool policy in place which includes Normal Operating Procedures (NOP) and the Emergency Action Plan (EAP)

  • SWIM2. Staff suitably qualified to carry out pool rescues

  • SWIM3. Sufficient rescue signage in place

  • SWIM4. Suitable and sufficient risk assessments in place that deal specifically with pool safety

  • SWIM5. The area can be closed off/secured when no staff are in area

  • SWIM6. Procedures in place for hiring out to outside organisations

  • SWIM7. Pool plant records kept for previous 5 years (water readings - free, combined, PH, Air & Water temperature)

  • SWIM8. Plant operator holds pool plant operators certificate

  • Date of Certification

  • SWIM9. Water samples taken each month and tested for micro-organism issues by a UKAS accredited Laboratory

Wellbeing (WB)

Wellbeing (WB)

  • WB1. Wellbeing policy in place

  • WB2. Evidence that Wellbeing Policy has been brought to the attention of employees

  • WB3. School has mechanisms in place to identify and act upon any staff wellbeing issues or concerns

  • WB4. Procedures are in place for managing staff wellbeing where any issues or concerns have been highlighted

Work at Height (WAH)

Work at Height (WAH)

  • OVERALL AIM: The school has adequate arrangements to avoid or reduce the risks of people and materials falling from height or through fragile surfaces

    EVIDENCE: Discussions with premises manager, employees, inspection of the workplace, inspection of the workplace and equipment, inspection of records

  • WAH1. Awareness displayed by key staff where work at height takes place on the premises and who carries it out

  • WAH2. Evidence that work at height risks specific to the premises have been assessed including existing places of work and fragile surfaces

  • WAH3. Individuals expected to work at height have received appropriate instruction/training

  • Date of instruction/training

  • WAH4. Evidence that appropriate equipment has been selected for the tasks and areas of work

  • WAH5. Awareness and systems in place to ensure that work at height equipment is only for use by school employees

  • WAH6. Evidence that work at height equipment is subject to inspection, examination and test by competent people

Work Equipment (WE)

Work Equipment (WE)

  • OVERALL AIM: Work equipment is suitable and is adequately maintained and inspected. All equipment is suitably constructed and guarded and employees are competent.

    EVIDENCE: Discussion with managers/purchasing officers, risk assessments specific to work equipment, discussions with employees, training records, inspection of work equipment departmental plans/audits/inspection records

  • WE1. There is a process in place to identify work equipment is safe to use and suitable for the job prior to purchasing equipment

  • WE2. Evidence that work equipment is installed, located and used in a safe manner

  • WE3. Work equipment is maintained and inspected either as per the manufacturer's instructions or where the risk assessment dictates

  • WE4. Competencies of individuals using work equipment is evidenced

  • WE5. There is means of identifying & managing work equipment onsite

Art Dept Audit (AD)

  • Is there an Art Department?

Health & Safety Management

  • ART1. There is an up to date departmental Health & Safety policy

  • Date of last review:

  • ART2. Evidence to show that colleagues in the department aware of the policy and have access to it

  • ART3. The department has documented risk assessments and where applicable, safe systems of work for all significant risks identified

  • ART4. Risk Assessment subject to periodic reviews

  • Date of last review

  • ART5. Evidence that relevant risk assessments have been communicated to staff

  • ART5. Department has documented procedures for the induction and hold up to date training records of staff

  • ART6. Health and Safety related rules/procedures in place, shown to pupils & enforced

COSHH

  • ART7. Inventory in place of chemicals held within the department with amounts, location and hazard identification present

  • ART8. Hazcards and/or COSHH risk assessments in place for all hazardous chemicals

  • ART9. Chemicals stored correctly, adequately labelled and in bunds (should be able to hold 110% of contents)where necessary

Pottery

  • ART10. Kiln is caged or in a separate lockable room?

  • ART11. Clear space and no combustible materials around the kiln (750mm above, 300mm sides and 600mm to rear)

  • ART12. Kiln doors are fitted with an interlock system to prevent opening during fire

  • ART13. Mechanical ventilation in place for kiln

  • ART14. Kiln warning light in place to indicate when in use

  • ART15. Maintenance/service records available for equipment

  • ART16. There are at least two competent staff to use kilns

Equipment

  • ART17. Craft knives locked away and checked in after use

  • ART18. Equipment (pottery wheels, pug mills, guillotines, etc) safely positioned and guarded

  • ART19. Dark rooms are suitable for use by staff and pupils

Work Environment

  • ART20. Art room is locked off when not in use

  • ART21. Storage of items are reasonably tidy with no combustible materials located near to sources of ignition

  • ART22. Classrooms of adequate space for number of students and activities undertaken?

Fire

  • ART23. Fire fighting equipment suitable for the environment

  • ART24. Adequate means of raising alarm

First Aid

  • ART25. Suitable amount of first aid kits with adequate stock

  • ART26. Competent first aiders available within your area

  • To be used within specific curriculum areas in KS3 - KS5 in conjunction with the general school checklist.

    The following questions are based upon recommendations of CLEAPSS NSEAD 'A guide to safe practice in art and design' - for further details refer to this guidance document.

Design & Technology Dept Audit (DT)

  • Is there a Design & Technology Department? (DT)

Health & Safety Management

  • ART1. There is an up to date departmental Health & Safety policy

  • Date of last review:

  • ART2. Evidence to show that colleagues in the department aware of the policy and have access to it

  • ART3. The department has documented risk assessments and where applicable, safe systems of work for all significant risks identified

  • ART4. Risk Assessment subject to periodic reviews

  • Date of last review

  • ART5. Evidence that relevant risk assessments have been communicated to staff

  • ART6. Health and Safety related rules/procedures in place, shown to pupils & enforced

  • ART5. Department has documented procedures for the induction and hold up to date training records of staff

COSHH

  • AD9. Inventory in place of chemicals held within the department with amounts, location and hazard identification present

  • Hazcards and/or COSHH risk assessments in place for all hazardous chemicals

  • To be used within specific curriculum areas in KS3 - KS5 in conjunction with the general school checklist

    The following questions are based upon recommendations of BS4163:2007 'Health and safety for design and technology in schools and similar establishments' - For further details refer to the relevant section in the code of practice.

  • Is there a D&T Department?

Storage

  • DT8. Is the wood and metal store tidy, with adequate racking and away from teaching areas?

  • DT9. Tools are checked in after use and stored tidily in racks?

  • FT15. Fridges and freezers in good condition and working at appropriate temperatures? Suitable arrangements for storing raw and cooked foods?

  • AD11. Sufficient storage space available and reasonably tidy with no accumulation of materials in working areas?

Work Environment

  • DT11. Prep room locked off when not in use?

  • DT12. Is the work environment suitable for the work being undertaken? (Lighting, Ventilation, Housekeeping, Space)

  • AD13. Is the work environment suitable for the work being undertaken? (Lighting, Ventilation, Housekeeping, Space)

  • AD12. Classrooms of adequate space for number of students and activities undertaken?

Fire

  • DT27. Appropriate fire fighting equipment available?
    - Metal and heat bay: powder, CO2 and fire blanket
    - Wood: water and CO2

First Aid

  • Suitable amount of first aid kits with adequate stock

  • Competent first aiders available within your area

  • To be used within specific curriculum areas in KS3 - KS5 in conjunction with the general school checklist.

    The following questions are based upon recommendations of CLEAPSS NSEAD 'A guide to safe practice in art and design' - for further details refer to this guidance document.

Equipment

  • AD15. Maintenance/service records available for equipment (pug mills, kiln, etc) ? Regular informal checks are conducted by staff?

  • TT9. Is hazardous equipment securely locked away and not accessible to unauthorised users?

  • TT12. Fixed appliances in good condition and correctly connected to power supply?

  • TT14. Electricity shut off and gas isolation valves accessible, working and available to staff?

  • FT10. Portable food mixers/processors in good order with safety interlocks working?

  • FT6. Is there RCD protection in place for electrical systems? (Fixed, Socket Outlets or Portable)

  • FT11. Fixed appliances in good condition and correctly connected to power supply?

  • FT12. Safety chain fitted to gas cookers?

  • DT17. Are the workshop emergency stop buttons clearly marked, even distributed and accessible?

  • DT19. Electricity shut off and gas isolation valves accessible, working and available to staff? Are the workshop emergency stop buttons clearly marked evenly distributed and accessible?

  • DT20. Brakes fitted to relevant machines (circular saw, bandsaw and planner/thicknesser) to stop in 10 seconds or less?

  • DT18. Is there all high risk machinery fitted with either key interlocks or are isolator levers padlocked (isolators marked to identify machine control) and locked off when not in use?

  • DT21. Maintenance / service records available for equipment?
    (This includes in house checks as well as annual inspection, see CLEAPSS H&S maintenance of DT workshop equipment L254)

  • FT13. Pressure cookers inspected regularly?

  • FT14. Electricity shut off and gas isolation valves accessible, working and available to staff?

  • DT16. Is there sufficient clear space around fixed machines and are safe working areas clearly defined?
    (As recommended in Building Bulletin 81)

  • DT15. Is extraction interlocked with machines?

  • DT14. Regular informal checks are conducted by staff and recorded in an LEV log book?

  • Local Exhaust Ventilation is subject to regular maintenance & thorough examination at least every 14 months

Food Tech Audit (FT)

  • Is there an Art Department?

Health & Safety Management

  • ART1. There is an up to date departmental Health & Safety policy

  • Date of last review:

  • ART2. Evidence to show that colleagues in the department aware of the policy and have access to it

  • ART3. The department has documented risk assessments and where applicable, safe systems of work for all significant risks identified

  • ART4. Risk Assessment subject to periodic reviews

  • Date of last review

  • ART5. Evidence that relevant risk assessments have been communicated to staff

  • ART6. Health and Safety related rules/procedures in place, shown to pupils & enforced

  • ART5. Department has documented procedures for the induction and hold up to date training records of staff

COSHH

  • AD9. Inventory in place of chemicals held within the department with amounts, location and hazard identification present

  • Hazcards and/or COSHH risk assessments in place for all hazardous chemicals

Dark Rooms

  • AD17. Suitable extract ventilation installed in all dark rooms?

  • AD18. Warning light operating and sited correctly?

Pottery

  • AD19. Electrical fittings and sockets sited away from the 'wet' area? (pull-cord type switches are preferable to surface switches)

  • AD20. Kiln is caged or in a separate lockable room?

  • AD21. Clear space and no combustible materials around the kiln?

  • AD22. Is there adequate ventilation? (In kiln rooms - extract ventilation may be required. Within classrooms - if used frequently when classes are in progress mechanical ventilation may be required)

  • AD23 Kiln warning light to outside of operating room?

  • AD24. Kiln doors fitted with a system to prevent opening during fire? (e.g. interlock system, trapped key or similar device)

  • AD25. Are there Emergency stop buttons and Isolation switches in place for Pottery equipment?

  • AD10. Chemicals stored correctly, adequately labelled and in bunds (should be able to hold 110% of contents)where necessary

Equipment

  • AD14. Craft knives checked in after use?

  • AD16. Equipment (pottery wheels, pug mills, guillotines, etc) safely positioned and guarded?

  • AD15. Maintenance/service records available for equipment (pug mills, kiln, etc) ? Regular informal checks are conducted by staff?

  • TT9. Is hazardous equipment securely locked away and not accessible to unauthorised users?

  • TT13. If wax pots are used, are they located in appropriate positions?

  • TT10. Sewing machines in good order and suitably positioned?

  • TT11. Irons and ironing boards in good order and suitably positioned?

  • TT12. Fixed appliances in good condition and correctly connected to power supply?

  • TT14. Electricity shut off and gas isolation valves accessible, working and available to staff?

  • FT10. Portable food mixers/processors in good order with safety interlocks working?

  • FT6. Is there RCD protection in place for electrical systems? (Fixed, Socket Outlets or Portable)

  • FT11. Fixed appliances in good condition and correctly connected to power supply?

  • FT12. Safety chain fitted to gas cookers?

  • DT17. Are the workshop emergency stop buttons clearly marked, even distributed and accessible?

  • DT19. Electricity shut off and gas isolation valves accessible, working and available to staff? Are the workshop emergency stop buttons clearly marked evenly distributed and accessible?

  • DT20. Brakes fitted to relevant machines (circular saw, bandsaw and planner/thicknesser) to stop in 10 seconds or less?

  • DT18. Is there all high risk machinery fitted with either key interlocks or are isolator levers padlocked (isolators marked to identify machine control) and locked off when not in use?

  • DT21. Maintenance / service records available for equipment?
    (This includes in house checks as well as annual inspection, see CLEAPSS H&S maintenance of DT workshop equipment L254)

  • FT13. Pressure cookers inspected regularly?

  • FT14. Electricity shut off and gas isolation valves accessible, working and available to staff?

  • DT16. Is there sufficient clear space around fixed machines and are safe working areas clearly defined?
    (As recommended in Building Bulletin 81)

  • DT15. Is extraction interlocked with machines?

  • DT14. Regular informal checks are conducted by staff and recorded in an LEV log book?

  • Local Exhaust Ventilation is subject to regular maintenance & thorough examination at least every 14 months

Storage

  • DT8. Is the wood and metal store tidy, with adequate racking and away from teaching areas?

  • DT9. Tools are checked in after use and stored tidily in racks?

  • FT15. Fridges and freezers in good condition and working at appropriate temperatures? Suitable arrangements for storing raw and cooked foods?

  • AD11. Sufficient storage space available and reasonably tidy with no accumulation of materials in working areas?

Work Environment

  • DT11. Prep room locked off when not in use?

  • DT12. Is the work environment suitable for the work being undertaken? (Lighting, Ventilation, Housekeeping, Space)

  • AD13. Is the work environment suitable for the work being undertaken? (Lighting, Ventilation, Housekeeping, Space)

  • AD12. Classrooms of adequate space for number of students and activities undertaken?

Fire

  • DT27. Appropriate fire fighting equipment available?
    - Metal and heat bay: powder, CO2 and fire blanket
    - Wood: water and CO2

First Aid

  • Suitable amount of first aid kits with adequate stock

  • Competent first aiders available within your area

  • To be used within specific curriculum areas in KS3 - KS5 in conjunction with the general school checklist.

    The following questions are based upon recommendations of CLEAPSS NSEAD 'A guide to safe practice in art and design' - for further details refer to this guidance document.

  • Is there a Food Technology department? (FT)

  • To be used within specific curriculum areas in KS3 - KS5 in conjunction with the general school checklist

    The following questions are based upon recommendations of BS4163:2007 'Health and safety for design and technology in schools and similar establishments' - For further details refer to the relevant section in the code of practice.

Textiles Audit (TT)

  • Is there an Art Department?

Health & Safety Management

  • ART1. There is an up to date departmental Health & Safety policy

  • Date of last review:

  • ART2. Evidence to show that colleagues in the department aware of the policy and have access to it

  • ART3. The department has documented risk assessments and where applicable, safe systems of work for all significant risks identified

  • ART4. Risk Assessment subject to periodic reviews

  • Date of last review

  • ART5. Evidence that relevant risk assessments have been communicated to staff

  • ART6. Health and Safety related rules/procedures in place, shown to pupils & enforced

  • ART5. Department has documented procedures for the induction and hold up to date training records of staff

COSHH

  • AD9. Inventory in place of chemicals held within the department with amounts, location and hazard identification present

  • Hazcards and/or COSHH risk assessments in place for all hazardous chemicals

Dark Rooms

  • AD17. Suitable extract ventilation installed in all dark rooms?

  • AD18. Warning light operating and sited correctly?

Pottery

  • AD19. Electrical fittings and sockets sited away from the 'wet' area? (pull-cord type switches are preferable to surface switches)

  • AD20. Kiln is caged or in a separate lockable room?

  • AD21. Clear space and no combustible materials around the kiln?

  • AD22. Is there adequate ventilation? (In kiln rooms - extract ventilation may be required. Within classrooms - if used frequently when classes are in progress mechanical ventilation may be required)

  • AD23 Kiln warning light to outside of operating room?

  • AD24. Kiln doors fitted with a system to prevent opening during fire? (e.g. interlock system, trapped key or similar device)

  • AD25. Are there Emergency stop buttons and Isolation switches in place for Pottery equipment?

  • AD10. Chemicals stored correctly, adequately labelled and in bunds (should be able to hold 110% of contents)where necessary

Equipment

  • AD14. Craft knives checked in after use?

  • AD16. Equipment (pottery wheels, pug mills, guillotines, etc) safely positioned and guarded?

  • AD15. Maintenance/service records available for equipment (pug mills, kiln, etc) ? Regular informal checks are conducted by staff?

  • TT9. Is hazardous equipment securely locked away and not accessible to unauthorised users?

  • TT13. If wax pots are used, are they located in appropriate positions?

  • TT10. Sewing machines in good order and suitably positioned?

  • TT11. Irons and ironing boards in good order and suitably positioned?

  • TT12. Fixed appliances in good condition and correctly connected to power supply?

  • TT14. Electricity shut off and gas isolation valves accessible, working and available to staff?

  • FT10. Portable food mixers/processors in good order with safety interlocks working?

  • FT6. Is there RCD protection in place for electrical systems? (Fixed, Socket Outlets or Portable)

  • FT11. Fixed appliances in good condition and correctly connected to power supply?

  • FT12. Safety chain fitted to gas cookers?

  • DT17. Are the workshop emergency stop buttons clearly marked, even distributed and accessible?

  • DT19. Electricity shut off and gas isolation valves accessible, working and available to staff? Are the workshop emergency stop buttons clearly marked evenly distributed and accessible?

  • DT20. Brakes fitted to relevant machines (circular saw, bandsaw and planner/thicknesser) to stop in 10 seconds or less?

  • DT18. Is there all high risk machinery fitted with either key interlocks or are isolator levers padlocked (isolators marked to identify machine control) and locked off when not in use?

  • DT21. Maintenance / service records available for equipment?
    (This includes in house checks as well as annual inspection, see CLEAPSS H&S maintenance of DT workshop equipment L254)

  • FT13. Pressure cookers inspected regularly?

  • FT14. Electricity shut off and gas isolation valves accessible, working and available to staff?

  • DT16. Is there sufficient clear space around fixed machines and are safe working areas clearly defined?
    (As recommended in Building Bulletin 81)

  • DT15. Is extraction interlocked with machines?

  • DT14. Regular informal checks are conducted by staff and recorded in an LEV log book?

  • Local Exhaust Ventilation is subject to regular maintenance & thorough examination at least every 14 months

Storage

  • DT8. Is the wood and metal store tidy, with adequate racking and away from teaching areas?

  • DT9. Tools are checked in after use and stored tidily in racks?

  • FT15. Fridges and freezers in good condition and working at appropriate temperatures? Suitable arrangements for storing raw and cooked foods?

  • AD11. Sufficient storage space available and reasonably tidy with no accumulation of materials in working areas?

Work Environment

  • DT11. Prep room locked off when not in use?

  • DT12. Is the work environment suitable for the work being undertaken? (Lighting, Ventilation, Housekeeping, Space)

  • AD13. Is the work environment suitable for the work being undertaken? (Lighting, Ventilation, Housekeeping, Space)

  • AD12. Classrooms of adequate space for number of students and activities undertaken?

Fire

  • DT27. Appropriate fire fighting equipment available?
    - Metal and heat bay: powder, CO2 and fire blanket
    - Wood: water and CO2

First Aid

  • Suitable amount of first aid kits with adequate stock

  • Competent first aiders available within your area

  • To be used within specific curriculum areas in KS3 - KS5 in conjunction with the general school checklist.

    The following questions are based upon recommendations of CLEAPSS NSEAD 'A guide to safe practice in art and design' - for further details refer to this guidance document.

  • Is there a Textiles department? (TT)

Physical Education Audit (PE)

  • Is there a PE department?

  • To be used within specific curriculum areas in KS3 - KS5 in conjunction with the general school checklist.

    The following questions are based upon recommendations of AfPE 'Safe Practice in PE and School Support' - for further details refer to the relevant section in the guidance.

Health & Safety Management

  • 1. Is there an up to date departmental health & safety policy?

  • Date of last review

  • 2. Are all colleagues in the department aware of the policy and have access to it?

  • 3. Do all colleagues in the department have access to AfPE 'Safe practice in PE and school sport'?

Risk Assessment

  • 1. Are all activities (including extra curricular) checked against controls specified in AfPE 'Safe practice in PE and school sport' and risk assessments adapted to reflect local conditions?

  • Date of last review

  • 2. Do risk assessments cover students with special needs / medical needs / etc ?

  • 3. Are risk assessments incorporated / cross referenced into schemes of work, lesson plans, etc ?

  • 4. Are all risk assessments reviewed regularly (annually) ?

Training

  • 1. Are there clear procedures for the induction and training of new departmental staff?

  • 2. Does the department keep a central record of all health & safety training conducted by colleagues?

  • 3. For potentially hazardous activities (swimming, trampolining, gymnastics, rugby coaching, etc) do all staff hold a recognised and current qualification? (e.g. NGB award)

  • 4. Induction process in place for all fitness room users including school staff?

Storage

  • 1. Sufficient storage space and reasonably tidy?

  • 2. Changing accommodation adequate space to change safely and store clothes/bags ?

Work Environment

  • 1. Safety glazing to BS6206 or glazing film applied to glass within sports halls, gymnasiums, etc?

  • 2. Lighting protected/positioned to avoid damage and adequate for activities taking place?

  • 3. Heating maintained at a comfortable temperature?

  • 4. Flooring/surfaces maintained in good condition and provide a uniform surface?

  • 5. Playing fields/pitches visually inspected before use and free from hazardous materials?

  • 6. Are playing areas (pitches & courts) sufficiently segregated from other areas?

  • 7. PE facilities such as trampolines locked when not in use to prevent unauthorised access?

Equipment

  • 1. PE equipment inspected within past 12 months by a competent person? Regular informal checks are conducted by staff?

First Aid

  • 1. Adequate access to first aid provision at all times?

Science Audit (SC)

  • Is there a science department?

Health & Safety Management

  • 1. Is there an up to date departmental health & safety policy based on CLEAPSS model policy L223 ?

  • Date of last review

  • 2. Are all colleagues in the department aware of the policy and have access to it?

Risk Assessment

  • CLEAPSS model risk assessments / L196 Managing risk assessment in Science

  • 1. Are all activities (including extra curricular and technician duties) checked against model risk assessments and adapted to reflect local conditions?

  • 2. Are risk assessments incorporated / cross referenced into schemes of work, lesson plans, technicians' guides, etc?

  • 3. Do risk assessments cover students with special needs, learning difficulties, behavioural problems, etc ?

Training

  • 1. Are there clear procedures for the induction and training of new departmental staff?

Storage and Prep areas

  • 1. Sufficient storage space available and reasonably tidy?

Work Environment

  • 1. Are safety rules displayed in all labs / provided to students?

  • 2. Electricity shut off and gas isolation valves accessible, working and available to staff?

  • 3. Services isolated/locked off when the lab is unsupervised?

  • 4. Prep rooms and labs locked when not in use?

  • 5. Labs of adequate space for number of students and activities undertaken?

  • 6. Is the work environment suitable for the work being undertaken? (Lighting, Ventilation, Housekeeping, Space)

Equipment

  • 1. Have Fume cupboards been tested in the last 14 months?

  • 2. Maintenance/service records available for equipment? (The adoption of checklists for safety/annual checks will aid monitoring - see CLEAPSS Running a prep room L248)

  • 3. Vacuum, pressure equipment and autoclaves tested annually? (CLEAPSS L214)

  • 4. Gas cylinder regulators checked annually?

Fire

  • 1. Are there appropriate and sufficient fire fighting equipment available in Labs? (1 x CO2 and 1 x Fire blanket)

COSHH

  • 1. Substances stored and used in accordance with the CLEAPSS guidance and Hazcards? (CLEAPSS Lab Handbook Section 7)

  • 2. Annual inspection and stock check of chemicals carried out?

  • 3. Chemical spill kits available?

  • 4. Protocol in place for cleaners and cleaning staff aware of possible hazards within the department?

Radioactive Sources

  • CLEAPSS L93

  • 1. Radioactive sources securely stored?

  • 2. Radiation protection supervisor appointed and training received?

  • 3. Radioactive Log up to date and in use?

  • 4. Annual leak test conducted?

First Aid

  • 1. Adequate access to first aid provision at all times?

Sign off

Auditor Signature

  • Add signature

School Representative Signature

  • Add signature

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. Any ratings or scores displayed in our Public Library have not been verified by SafetyCulture for accuracy. Users of our platform may provide a rating or score that is incorrect or misleading. You should independently determine whether the template is suitable for your circumstances. You can use our Public Library to search based on criteria such as industry and subject matter. Search results are based on their relevance to your search and other criteria. We may feature checklists based on subject matters we think may be of interest to our customers.