NTC Monthly Checklist

• Period of Inspection

• Area of Inspection

• Prepared by

• Any Other Personnel Present

Fire Resisting Doors & Means Of Escape

• Fire door vision panels are in good condition and clear of obstructions

  Safe

  At Risk

  N/A

• Fire door has 3 or more Hinges which are secure with no screws missing

  Safe

  At Risk

  N/A

• Fire doors have intumescent seals which are in good condition (not painted, missing or damaged)

  Safe

  At Risk

  N/A

• Fire door handles are secure, functioning correctly and can be opened without the use of a key

  Safe

  At Risk

  N/A

• No signs of wedging/chocking open doors

  Safe

  At Risk

  N/A

• Self closing devices are fixed to door and frame securely

  Safe

  At Risk

  N/A

• Fire doors close fully & shut tight by use of its own Self Closing (SC) Device

  Safe

  At Risk

  N/A

• Internal assembly point signs unobstructed and visible

  Safe

  At Risk

  N/A

• Fire exit signage in place

  Safe

  At Risk

  N/A

• Fire alarm call points accessible and free from damage

  Safe

  At Risk

  N/A

• Fire action notices in place and legible

  Safe

  At Risk

  N/A

• Emergency arrangements in place for all persons with a disability

  Safe

  At Risk

  N/A

• Alarm system subject to weekly tests

  Safe

  At Risk

  N/A

• Name and Signature of Inspector

  Sign

Fire Extinguisher

• The operating instructions of each extinguisher are clean, legible and face outwards

  Safe

  At Risk

  N/A

• The seals and tamper indicators of each extinguisher are not broken and missing

  Safe

  At Risk

  N/A

• The reading of any pressure gauge or indicator fitted to an extinguisher is within operational and safety limits

  Safe

  At Risk

  N/A

• Each extinguisher has not been operated and is not obviously damaged or has any missing parts

  Safe

  At Risk

  N/A

• Each extinguisher is correctly located, suitably serviced and in the designated place

  Safe

  At Risk

  N/A

• Each extinguisher is unobstructed, visible and has relevant ID signage above them

  Safe

  At Risk

  N/A

• Name and Signature of Inspector

  Sign

• Date of Inspection

  Date

Emergency Lighting

• Emergency Lighting Test

  Safe

  At Risk

  N/A

• Date of Test

  Date

• Name and Signature of Tester

  Sign

Sprinkler System

• If a sprinkler system is installed within your building, checks should be made on a weekly & monthly basis to ensure system operation in event of emergency. The checks below are brief guidance taken from TB203 -Care & Maintenance of Automatic Sprinkler Systems, this should be amended to suit the manufacturers guidance of the system installed within your school.

• Electrolyte level check of all battery cells

  Safe

  At Risk

  N/A

• Water storage tank security (access ladders are correctly housed/secure and tank ball covers secured & locked)

  Safe

  At Risk

  N/A

Hose Reels

• Hose reel is unobstructed, visible and has legible operating instructions

  Safe

  At Risk

  N/A

• Reel is free from damage (i.e no kinks or dents) or signs of leakage

  Yes

  No

  N/A

Fire Prevention

• Area clear of combustible materials

  Safe

  At Risk

  N/A

• No smoking policy is being observed

  Safe

  At Risk

  N/A

• Waste bins being emptied regularly

  Safe

  At Risk

  N/A

• Ceiling tiles in place

  Safe

  At Risk

  N/A

• Heater exit panels/ventilation slots clear

  Safe

  At Risk

  N/A

• No evidence of fire/heat damage

  Safe

  At Risk

  N/A

• Only approved heating appliances in place and not left on while from is unattended

  Safe

  At Risk

  N/A

• Doors and covers to service ducts locked?

  Safe

  At Risk

  N/A

Electrical Safety

• Wall socket outlets undamaged

  Safe

  At Risk

  N/A

• Floor socket covers in place

  Safe

  At Risk

  N/A

• Light switches in place

  Safe

  At Risk

  N/A

• Conduit/trunking intact and damage free

  Safe

  At Risk

  N/A

• Specialist services correctly labelled e.g. 110volt

  Safe

  At Risk

  N/A

• Distribution boards/panels locked and unobstructed

  Safe

  At Risk

  N/A

• Portable electrical equipment in use with current PAT

  Safe

  At Risk

  N/A

• Multi socket extension leads are being used correctly (e.g. no multi sockets plugged into other multi sockets/adaptors and not exceeding permitted amps)

  Safe

  At Risk

  N/A

• Power cables safely routed and in good repair (No fraying, damage or exposed wires)

  Safe

  At Risk

  N/A

• Extension reels are fully unwound when in operation

  Safe

  At Risk

  N/A

• Microwaves checked for leakage

  Safe

  At Risk

  N/A

• Name and Signature of Inspector

  Sign

Housekeeping

• The area is tidy

  Safe

  At Risk

  N/A

• There is nothing in the area that does not belong

  Safe

  At Risk

  N/A

• No damage to walls, windows or floor surfaces

  Safe

  At Risk

  N/A

• The local catering facility clean/hygienic

  Safe

  At Risk

  N/A

• All third party activities are subject to adequate supervision

  Safe

  At Risk

  N/A

Equipment and Fabric

• Window restrictors in place (where required) and in good working order

  Safe

  At Risk

  N/A

• Permenant fixtures are securely fastened (cupboards, displays, shelving etc.)

  Safe

  At Risk

  N/A

• Light diffusers adequate and in place

  Safe

  At Risk

  N/A

• Stair treads damage free and intact

  Safe

  At Risk

  N/A

• Safety rails stable and intact

  Safe

  At Risk

  N/A

• Furniture in good state of repair

  Safe

  At Risk

  N/A

• Radiators free of clutter, damage and function well

  Safe

  At Risk

  N/A

• Smartboard/Visual Display Units work and are in good condition

  Safe

  At Risk

  N/A

• Fans and Guillotines suitably guarded

  Safe

  At Risk

  N/A

• Shredding machine have working interlocking guards

  Safe

  At Risk

  N/A

• Computers and associated equipment in good condition/free from damage

  Safe

  At Risk

  N/A

• Hot surfaces (radiators & pipework) protected where necessary to prevent risk of burns to pupils

  Safe

  At Risk

  N/A

• Name and Signature of Inspector

  Sign

• Do you have Asbestos Containing Materials within your premises

  Yes

  No

• Asbestos Containing Material (ACM)

ACM

• Identify Location of accessible ACM

• Details of location/condition provided to staff required to work in the area

  Yes

  No

  N/A

• ACM has no signs of damage, flaking, water ingress or residue

  Safe

  At Risk

  N/A

• You must isolate the area and contact Capita.
  
  Tel: 0191 643 4814 or 0191 643 6087 

• Name of inspector

  Sign

• Date of Inspection

  Date

• Ladders Inspections

Ladders

• Ladder ID number & Location

• Plant / ID Number clearly legible and marking intact

  Safe

  At Risk

  N/A

• No loose, cracked or broken rungs, rails, braces or ropes

  Safe

  At Risk

  N/A

• No loose nails, screw bolts or other parts

  Safe

  At Risk

  N/A

• No splintered or sharp edges

  Safe

  At Risk

  N/A

• No damaged or worn non-slip steps or base

  Safe

  At Risk

  N/A

• No foreign matter on the ladder such as grease, oil, paints

  Safe

  At Risk

  N/A

• No loose, defective, broken or missing extension locks

  Safe

  At Risk

  N/A

• Hinge spreaders not loose or bent (stepladders / trestles)

  Safe

  At Risk

  N/A

• Stop guard on hinge spreaders not broken or damaged (stepladders / trestles)

  Safe

  At Risk

  N/A

• Retaining cords are of equal length and in good condition

  Safe

  At Risk

  N/A

• No damage or worn stiles (warping, sagging or distortion)

  Safe

  At Risk

  N/A

• Stable when open and standing on a level base (Stepladders)

  Safe

  At Risk

  N/A

• Name/Signature of inspector

  Sign

• Date of Inspection

  Date

• Pallet Truck Inspections

Pallet Truck

• Pallet Truck ID number & Location

• Load capacity plate is fitted, legible and correct

  Safe

  At Risk

  N/A

• Forks are free of damage

  Safe

  At Risk

  N/A

• Wheels are in good repair

  Safe

  At Risk

  N/A

• Hydraulic jack cylinder checked for leaks

  Safe

  At Risk

  N/A

• Jack lifts all the way up

  Safe

  At Risk

  N/A

• Lowering handle

  Safe

  At Risk

  N/A

• Handle is secure

  Safe

  At Risk

  N/A

• Operation-lift in good working order (hold and lowering)

  Safe

  At Risk

  N/A

• Bolts and fasteners

  Safe

  At Risk

  N/A

• Blade rollers

  Safe

  At Risk

  N/A

• Any other signs of defects or damage

  Safe

  At Risk

  N/A

• Name/Signature of inspector

  Sign

• Date of Inspection

  Date

• Trolley Inspections

Trolley

• Trolley ID number & Location

• Wheels are in good repair

  Safe

  At Risk

  N/A

• Handle

  Safe

  At Risk

  N/A

• Bolts and fasteners

  Safe

  At Risk

  N/A

• Any other signs of defects or damage

  Safe

  At Risk

  N/A

• Name/Signature of inspector

  Sign

• Date of Inspection

  Date

• Outdoor Play Equipment

Play Equipment

• Take photo of structure or identify equipment

  Photo

• Structure is free of bending, warping, cracking, loosening and breaking

  Safe

  At Risk

  N/A

• Surface finish adequate (protective coating missing, rust or other corrosion, cracks, splinters, broken or open joints.)

  Safe

  At Risk

  N/A

• All items such as nuts, bolts washers, shackles etc are adequate (not missing, bent, broken, loosened, worn, open hooks, etc.)

  Safe

  At Risk

  N/A

• Edges are free of protrusions, sharp points or sharp edges

  Safe

  At Risk

  N/A

• No pinch or crush points present(Exposed mechanisms, junctures or moving components, etc.)

  Safe

  At Risk

  N/A

• Guard or hand rails/swing barriers aren't missing, bent, broken, loosened.

  Safe

  At Risk

  N/A

• Mechanical devices and moving parts checked for worn bearings, lack of lubrication, seizure or excessive motion, missing covers.

  Safe

  At Risk

  N/A

• Review swing and other seats (missing, damaged, loosened, sharp corners, insecure fittings, etc.)

  Safe

  At Risk

  N/A

• Look for missing or broken rungs, steps or treads loosening, etc.

  Safe

  At Risk

  N/A

• Foundations aren't cracked, loose in ground or exposed.

  Safe

  At Risk

  N/A

• Impact absorbing surfaces aren't compacted, displaced or not extensive enough to cover possible impact area

  Safe

  At Risk

  N/A

• Drain holes are clear

  Safe

  At Risk

  N/A

• Signature person carrying out inspection(s) of outdoor equipment

  Sign

• Date/time of Inspection

  Date

• The contents in the kits below are to BS 8599 for low hazard environments, schools should carry out a first aid risk assessment and review it on a regular basis to ensure provisions are adequate.
  
  Consideration should be given to risks associated with the needs of individuals, tools/equipment in use or the working environment when considering whether first aid supplies are adequate.

• Small Kit (less than 25 employees/pupils)

Small First Aid Kit

• Location of FA Kit

• First Aid Guidance Leaflet

  Yes

  No

  N/A

• Contents List

  Yes

  No

  N/A

• Microporous Tape

  Yes

  No

  N/A

• Universal Shears

  Yes

  No

  N/A

• Medium Dressing (4)

• Large Dressing (1)

• Triangular Bandage (2)

• Safety Pins (6)

• Eye Pad Dressing (2)

• Wash proof Assorted Plasters (40)

• Moist Cleaning Wipes (20)

• Pairs of Nitrile Gloves (6)

• Finger Dressings with Adhesive Fixings (2)

• Mouth to Mouth Resuscitation Device with Valve (1)

• Foil Blanket (1)

• Eye Wash (0)

• Burn Relief Dressing (1)

• Conforming Bandage (1)

• Medium Kit (25 - 100 employees/pupils)

Medium First Aid Kit

• Location of FA Kit

• First Aid Guidance Leaflet

  Yes

  No

  N/A

• Contents List

  Yes

  No

  N/A

• Microporous Tape

  Yes

  No

  N/A

• Universal Shears

  Yes

  No

  N/A

• Medium Dressing (6)

• Large Dressing (2)

• Triangular Bandage (3)

• Safety Pins (12)

• Eye Pad Dressing (3)

• Wash proof Assorted Plasters (60)

• Moist Cleaning Wipes (30)

• Pairs of Nitrile Gloves (9)

• Finger Dressings with Adhesive Fixings (3)

• Mouth to Mouth Resuscitation Device with Valve (1)

• Foil Blanket (2)

• Eye Wash (0)

• Burn Relief Dressing (2)

• Conforming Bandage (2)

• Large Kit (100+ per 100 pupils/employees)

Large First Aid Kit

• Location of FA Kit

• First Aid Guidance Leaflet

  Yes

  No

  N/A

• Contents List

  Yes

  No

  N/A

• Microporous Tape

  Yes

  No

  N/A

• Universal Shears

  Yes

  No

  N/A

• Medium Dressing (8)

• Large Dressing (2)

• Triangular Bandage (4)

• Safety Pins (24)

• Eye Pad Dressing (4)

• Wash proof Assorted Plasters (100)

• Moist Cleaning Wipes (40)

• Pairs of Nitrile Gloves (12)

• Finger Dressings with Adhesive Fixings (4)

• Mouth to Mouth Resuscitation Device with Valve (2)

• Foil Blanket (3)

• Eye Wash (0)

• Burn Relief Dressing (2)

• Conforming Bandage (2)

• Travel Kit

Travel First Aid Kit

• Location of FA Kit

• First Aid Guidance Leaflet

  Yes

  No

  N/A

• Contents List

  Yes

  No

  N/A

• Microporous Tape

  Yes

  No

  N/A

• Universal Shears

  Yes

  No

  N/A

• Medium Dressing (1)

• Large Dressing (1)

• Triangular Bandage (1)

• Safety Pins (2)

• Eye Pad Dressing (0)

• Wash proof Assorted Plasters (10)

• Moist Cleaning Wipes (4)

• Pairs of Nitrile Gloves (1)

• Finger Dressings with Adhesive Fixings (0)

• Mouth to Mouth Resuscitation Device with Valve (1)

• Foil Blanket (1)

• Eye Wash (1)

• Burn Relief Dressing (1)

• Conforming Bandage (1)

• AED

Automated External Defibrillator

• Location of AED

• Visual check of device & casing (look for obvious signs of damage or missing parts)

  Safe

  At Risk

  N/A

• Battery sufficiently charged

  Safe

  At Risk

  N/A

• Defibrillator pads are sealed & in date (including spare pads)

  Safe

  At Risk

  N/A

• All accessories are present (towel, razor, CPR face shield, scissors and gloves)

  Safe

  At Risk

  N/A

• Additional stock to order

  Safe

  At Risk

  N/A

• Defects Log

Issue

• Issue