Health and Safety Information, Instruction and Training

Health and Safety Policy

  • Is there a health & safety policy (signed & dated by head teacher / chair of governors) which has been reviewed in the last 12 months?

  • Date of last review

  • Is the policy in line with NTC model in having a statement of intent, organisation (roles and responsibilities) and detailed local arrangements?

  • Effective health and safety induction provided and documented? (health and safety policy proactively used)

Information, Instruction and Training

  • Are there formal arrangements in place to discuss health & safety matters with other users/groups/other occupants of the site?

  • Is health and safety an agenda item at team meetings?

  • Health & Safety Law Poster displayed and completed?

  • Staff health and safety training needs are assessed?

  • Health and safety training recorded?

Safety Inspections

  • Termly health and safety inspections of site undertaken and documented?

  • Have all outstanding actions been addressed?

  • Curriculum specific checklists completed by heads of department (key stages 3-5 in Art, PE, Science and D&T)?

  • Have all outstanding actions been addressed?

Risk Assessments

Risk Assessments

  • School specific risk assessments covering full range of school activities completed and reviewed in the last 12 months? (eg curriculum and non curriculum, one off events, caretaking duties, extended use of school etc.)

  • Date of last review

  • Stress / wellbeing has been considered as part of the risk assessment process? School participates in the wellbeing programme or has completed risk assessment following the HSE management standads for stress?

  • Evidence that heads of department adopt / adapt model risk assessments for curriculum activities?

  • Staff aware of content and location of relevant risk assessments?

  • NTC guidelines followed for all off site activites?

  • All notifiable visits (overseas, self led adventurous activities, field work in wild /open country etc.) approved by school improvement team

Control of Substances Hazardous to Health (COSHH)

  • Inventory of chemicals and data sheets available and up to date (reviewed in last 12 months)?

  • Are COSHH assessments in place?

  • Are hazardous substances stored in a locked room(s) / cupboard(s)?

  • Are all containers clearly labelled and marked (eg irritant, flammable)?

  • Maximum of 50 litres of highly flammable liquids to be stored in workroom within a suitable metal cabinet?


Fire Protection

  • Has a fire risk assessment been completed / reviewed within the last 2 years?

  • Has a the action plan been reviewed with remedial measures taken for all actions identified?

  • Current evacuation notices posted in each classroom and fire action notices adjacent to call points?

  • Fire drills conducted termly and recorded (occupants able to evacuate to a place of safety in approx 3 mins?

  • Time & date of last drill

  • Fire alarm call points tested weekly (different call point each week on a rotational basis) and recorded?

  • Appropriate fire extinguishers available and serviced annually?

  • Date of previous service

  • All emergency exits / routes clearly signed and unobstructed?

  • Areas of school used for lettings outside of ambient daylight hours have emergency lighting available on escape routes?

  • Emergency lighting tested monthly (in house) and full discharge test completed annually (competent service engineer)?

  • Date of full discharge test

  • Fire alarm serviced minimum of annually (may be more frequent according to manufacturers spec)?

  • Date of last service

  • Are fire doors in place and fully closing?

Accidents, First Aid & Medication

Accident and Incident Investigation

  • Accident records kept locally and monitored for trends?

  • Are all relevant accidents and incidents to pupils, employees and others reported using NTC electronic incident recording system?

  • Has each incident on reporting system been adequately investigated and findings recorded by management?

First Aid

  • First aid boxes in appropriate places and maintained, in date and no unapproved content (medicines etc.)?

  • Detail Number of staff trained in Paediatric First Aid (Nursery's/First Schools/Primary Schools) within previous 3 years

  • Detail Number of staff trained in First Aid at Work within previous 3 years

  • Detail Number of staff trained in Emergency First Aid within previous 3 years

  • Adequate level of First Aid provision on site (as determined by risk assessment)


  • Are pupils with medical needs clearly identified with annual reviews of care plans for complex cases?

  • Documented system for acceptance and administration of medication in line with DFE & NTC guidance?

  • Medicines stored appropriately and in original containers with emergency medication (asthma inhalers and epi-pens etc) readily available and not locked away?

  • Staff training for epi-pens / medical procedures up to date? (Should be carried out annually)

Work Equipment

Work Equipment

  • Are tools & equipment (including ladders) stored securely & out of reach of unauthorised persons?

  • Adequate work equipment (including work at height specific) risk assessments conducted?

  • Has training and instruction been given to the relevant members of staff in the safe use of tools & equipment (including ladders)?

  • Ladder register and checklist in place and reviewed regularly?

  • Is there a defective equipment reporting and recording procedure?

  • Planned preventative maintenance schedule in place? (Local exhaust ventilation certified every 14 months)

  • Work Equipment Servicing

  • Equipment
  • Type of equipment

  • Date of last service

  • PE and outdoor play equipment inspected annually by competent contractor?

  • Date of last inspection

  • Passenger lifts & hoists serviced regularly (6 monthly)

  • Date of last service



  • Are there any minibuses?

  • List of nominated minibus drivers maintained and training conducted?

  • Driving licences checked annually?

  • MOT and servicing records in place?

  • Checklist completed prior to use of minibus?

Premises Management


  • Is there any asbestos on site?

  • Asbestos duty holder & deputy present and trained within last 3 yrs?

  • Date of training

  • Asbestos visual inspection completed and documented in asbestos log?

  • Date of last recorded inspection

  • All contractors shown & sign asbestos file?

  • Date of last entry


  • Legionella assessment conducted by competent person and controls being recorded in log book?

Notification of Change

  • Has the Notification of Change document been used for all instances of remedial work (ie putting up shelves/large refurbishments etc) and/or for changes of key personnel within school (ie Headteacher, Caretaker, Business Manager)?

  • Date of last entry

  • Number of Notification forms produced in previous 12 months

Construction Design Management & Control of Contractors

  • Is health and safety included within specifications and contract conditions when awarding contracts?

  • Where non NTC or CHAS registered contractors are used, appropriate competency checks are undertaken prior to engaging a contractor?

  • Is relevant health and safety information given to contractors and visitors when they arrive on site?

Electrical Safety & Gas


  • Fixed wiring inspected within last 5 years and all remedial actions completed?

  • Date of Last Inspection

  • Portable appliances (items with a plug) tested by competent person and have a sticker to indentify they have been tested?

  • Date of last Portable Appliance Test

  • Fixed electrical equipment (cookers etc.) hard wired rather than using plug and socket?

  • Are plugs, sockets, switches etc in good condition (not broken, cracked or loose etc) and checked pre-use by staff?

  • Sufficient electrical sockets for portable equipment?

  • All emergency shut offs accessible, clearly identified and functioning?


  • All gas appliances tested in past 12 months by gas safety registered contractor?

  • Date of last Gas safe certificate

  • Gas cylinders stored appropriately?

  • All emergency shut offs accessible, clearly identified and functioning?

Housekeeping, Welfare & Environment


  • Housekeeping satisfactory?

  • Is flooring in good condition and free of slip / trip hazards ?

  • Toilets adequate, clean and have liquid soap, paper towels/ hand dryers and hot water?

  • Sufficient storage space available and reasonably tidy, no accumulation of materials in working areas?

  • Are boiler rooms and electrical intake areas kept free of combustible materials?

Welfare & Environment

  • Finger-guards in place on vulnerable doors i.e. toilet & classrooms in nursery, KS1 and special schools?

  • Is there a system whereby all defects found with premises are notified to management so remedial action can be taken?

  • Have there been complaints by staff members regarding lighting, heating and ventilation within the school?

  • Drinking water available and labelled as such?

  • Any outstanding items from the last EHO report for the school kitchen?

  • Date of last report

  • All DSE (computer) users identified and workstations assessed?

  • Glazing filmed / safety glazing to BS 6206 in vulnerable areas?( e.g. panes >250mm wide in or adjacent to doors, areas where pe is conducted etc)

  • Hazard areas (kitchen, labs, workshops etc) locked when unsupervised?

  • Are items that are stored at height (eg files/folders on shelves) accessible, secure and safe?


  • Are pathways / walkways stable underfoot and without significant trip hazards? (eg no potholes, no raised /sunken slabs)

  • Pedestrian routes clearly defined and segregated from vehicles?

  • Risk assessment in place for movement of vehicles & pedestrians?

  • Tree survey conducted by arboricultralist?

  • Date of survey

Security and Safeguarding

Security and Safeguarding

  • External lighting adequate?

  • Is there clear signage directing visitors to reception/other services on site?

  • Is there a clearly defined route between the site entrance(s) and reception, with access to children avoided where practicable?

  • Are the gates and perimeter fencing of adequate height and in good condition?

  • Visitor access to buildings adequately controlled?

  • Is access to low roofs restricted and are any fragile surfaces identified with suitable signage? (If anti-climb paint is used it has signage)

  • Are external storage / waste bins secured and located 4m - 8m away from buildings?

Swimming Pool Management

Swimming Pool Management

  • Is there a swimming pool?


  • Teachers will have completed swimming teaching as part of their Initial Teacher Training (ITT). If not part of their ITT or they are non-teaching staff then they must have a minimum of ASA module 1 / TOP Swimming NB. For pools deeper than 1.2M staff must have completed appropriate specialist qualifications.

    At secondary level the head of PE will ensure all staff expected to undertake swimming teaching hold the appropriate NGB award in addition to their teaching qualification in accordance with AfPE guidance.

  • Do staff who teach swimming hold an appropriate qualification?

  • Does the plant operator hold a pool plant operators certificate?

  • Suitable rescue provision available?
    (National rescue award for teachers and coaches for structured sessions (swimming lessons, etc.)
    National Pool Lifeguard Qualification (NPLQ) for unstructured sessions (recreation sessions))

Pool Management

  • Does the school/establishment have a swimming pool policy?

  • Does the policy include the Normal Operating Procedures (NOP) and the Emergency Action Plan (EAP) ?

  • Are suitable and sufficient risk assessments available that specifically deal with the issue of pool safety?

  • Is the area secure when unsupervised to prevent unauthorised access?

  • Have risk assessments and qualifications been verified for any external lettings?

Sign off

Additional Comments

    Issue/Good Practice

Inspector Sign Off

  • Signature of Inspector

  • Additional Inspectors

  • Additional Inspector
  • Name of additional inspectors

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