Office Mgr Security Handover Pack

• Audit Title

• Store

• Conducted on

  Date

• Leaving Manager

• Incoming Manager

• Area Manager

SECTION ONE - Cash Control and Operational Standards

• Is the office door secured

  Yes

  No

  N/A

• Is the safe locked

  Yes

  No

  N/A

• Have safe access codes been given

  Yes

  No

  N/A

• List the amount of store floats & have they been checked; <br>ie<br>Float 1 = £; Float 2 = £; Float 3 = £; Float 4 = £; Safe Float = £

  Yes

  No

  N/A

• Have the contents of the safe been logged and all accounted for.<br>Please list safe contents including keys / lost property / additional floats / change drops below

  Yes

  No

  N/A

• Are store keys being controlled i.e. with the management team

  Yes

  No

  N/A

• Are all daily monies for the week in a small Sunwin bag & deposited in an open large Sunwin bag<br>(Please refer to the weekly banking procedures & Sunwin repack receipt procedure

  Yes

  No

  N/A

• Do all monies match the weekly banking / Sunwin sheet & banking book for the week

  Yes

  No

  N/A

• Are all bankings double signed & reference numbers match

  Yes

  No

  N/A

• Finance paperwork up to date.<br>Please refer to the Finance envelope procedure

  Yes

  No

  N/A

• Store petty cash up to date.<br>Please refer to the Petty Cash procedure

  Yes

  No

  N/A

• Staff discounts controlled, logged in individual staff file

  Yes

  No

  N/A

• Till maintenance - Are all discounts checked & logged

  Yes

  No

  N/A

• Till uses/profiles above level 3 accounted for

  Yes

  No

  N/A

• List any discarded items and any other Additional comments

• Additional Comments - Include Actions Points and Completion Schedules

• Leaving Manager

  Sign

• New Manager

  Sign

• Area Manager

  Sign

SECTION TWO - Staff Controls

• Evidence of staff bag searches

  Yes

  No

  N/A

• Evidence of locker checks

  Yes

  No

  N/A

• Are all lockers being used and have keys

  Yes

  No

  N/A

• Are all staff belongings and valuables being locked away

  Yes

  No

  N/A

• Are the rubbish bags being checked on disposal

  Yes

  No

  N/A

• Customer & Staff holds are cleared daily

  Yes

  No

  N/A

• Staff using IN/OUT log

  Yes

  No

  N/A

• Additional Comments - Include Actions Points and Completion Schedules

• Leaving Manager

  Sign

• New Manager

  Sign

• Area Manager

  Sign

Section Three - CCTV

• Has the new manager received training on how the CCTV works

  Yes

  No

  N/A

• Is the system working & being used fully

  Yes

  No

  N/A

• Pin Number for accessing CCTV handed over

  Yes

  No

  N/A

• Additional Comments - Include Actions Points and Completion Schedules

• Leaving Manager

  Sign

• New Manager

  Sign

• Area Manager

  Sign

Section Four - Intruder Alarm

• Do all management have individual alarm codes / fobs issued

  Yes

  No

  N/A

• Is the key-holder list up to date with H.O.

  Yes

  No

  N/A

• Chubb contacts details available for resets?<br>Contact property if not

  Yes

  No

  N/A

• Has new manager received training on setting / unsettling intruder alarm

  Yes

  No

  N/A

• Has the new manager received training on how the shunt lock works

  Yes

  No

  N/A

• Shunt keys handed over / accounted for

  Yes

  No

  N/A

• Additional Comments - Include Actions Points and Completion Schedules

• Leaving Manager

  Sign

• New Manager

  Sign

• Area Manager

  Sign

Final Sign Off - Once complete - please keep a copy in store and email a copy to Jessica Fox along with the Health & Safety Manager.s handover pack. Any outstanding issues should be sent on a maintenance report to the the Property Department

• LEAVING MANAGER - I can confirm that as the leaving manager, I have fully covered all areas detailed within this pack. To my knowledge I have detailed all necessary security procedures and risks within this store

  Sign

• INCOMING MANAGER - I can confirm that as the incoming manager I have received a full and thorough handover with both the leaving manager and the Area Manager. I am fully aware of all necessary security and Health & Safety risks and exposures within this store

  Sign

• AREA MANAGER - I can confirm as the. Area Manager / Support I have witnessed a full and thorough handover of this store and I agree to follow up on any actions by the dates detailed within this document

  Sign