Office Safety Review

• Audit Title

• Document No.

• Office Name

• Location
  Address

• Floor or Area Covered by Audit

• Conducted on

  Date

• Prepared by

• Personnel Covered (number of staff)

Documentation

• Office Emergency Response Plan is current and adequate?

  Yes

  No

  N/A

• ERP is adequately coordinated with building owner's ERP and local emergency management agencies?

  Yes

  No

  N/A

• Roles and responsibilities of office ERP are understood by those identified?

  Yes

  No

  N/A

• ERP has been tested and critiqued within last 12 months?

  Yes

  No

  N/A

• HES&S Bulletin Board current and compliant with standards?

  Yes

  No

  N/A

• OSHA and state regulations available?

  Yes

  No

  N/A

• Incident reporting procedure posted?

  Yes

  No

  N/A

• Emergency numbers posted?

  Yes

  No

  N/A

• First-Aid Attendants identified?

  Yes

  No

  N/A

• Adequate number of attendants identified?

  Yes

  No

  N/A

• HES&S Committee members identified?

  Yes

  No

  N/A

• HES&S Committee meeting minutes posted?

  Yes

  No

  N/A

• Previous Office Inspection reports available?

  Yes

  No

  N/A

• Action items from previous inspection reports completed?

  Yes

  No

  N/A

• Regulatory reports, Orders, or Citations posted (include OSHA 300 log and summary for US location)?

  Yes

  No

  N/A

Safety & Health Facilities/First-Aid

• First -aid kit accessible and clearly identified?

  Yes

  No

  N/A

• First -aid kit adequate for location?

  Yes

  No

  N/A

• Local first-aid/occupational medicine clinic identified to manage work-related injuries?

  Yes

  No

  N/A

• AED available?

  Yes

  No

  N/A

• AED inspection and training records up-to-date?

  Yes

  No

  N/A

Floor and Walkways

• Aisles and exit paths clear of obstructions?

  Yes

  No

  N/A

• Paths of egress maintained with at least 1m (36 inch) width?

  Yes

  No

  N/A

• Doorways clear of obstructions?

  Yes

  No

  N/A

• Carpet and/or floor tile in good condition?

  Yes

  No

  N/A

• Floors clean and free of water/oil/other slip/trip hazards?

  Yes

  No

  N/A

• Walkways clear of electrical cords?

  Yes

  No

  N/A

• Cords in walkways are secured to reduce slip/trip/fall hazard?

  Yes

  No

  N/A

• Cords in walkways are protected from damage?

  Yes

  No

  N/A

• No sharp edges or protrusions in aisles/walkways?

  Yes

  No

  N/A

• Floors in office entryways and other common areas have proper covering (i.e. entry mats, non-slip surface, etc) for conditions?

  Yes

  No

  N/A

Hazardous Materials

• Local Hazard Communication program adequate and up-to-date?

  Yes

  No

  N/A

• Safety Data Sheets readily available?

  Yes

  No

  N/A

• Hazardous materials properly labeled?

  Yes

  No

  N/A

• Hazardous materials properly stored?

  Yes

  No

  N/A

Fire Safety and security

• Path of egress clear?

  Yes

  No

  N/A

• Fire exits, extinguishers and signs clear of obstructions?

  Yes

  No

  N/A

• Fire extinguishers clearly marked and visible?

  Yes

  No

  N/A

• Fire extinguishers certified within last 12 months?

  Yes

  No

  N/A

• Extinguishers inspected monthly?

  Yes

  No

  N/A

• Floor wardens identified?

  Yes

  No

  N/A

• Number of wardens adequate?

  Yes

  No

  N/A

• Floor wardens trained?

  Yes

  No

  N/A

• Smoke alarms, fire alarms and emergency lighting tested?

  Yes

  No

  N/A

• Building maintenance and facilities have confirmed emergency lighting operates properly in the event of power disruption?

  Yes

  No

  N/A

Stairs, Ladders and Platforms

• Ladders, step ladders and step stools in good condition and inspection records available?

  Yes

  No

  N/A

• Stairwells and stairways have adequate illumination?

  Yes

  No

  N/A

• Stairwells clear of all obstructions?

  Yes

  No

  N/A

• Stairwells and stairways have adequate handrails and handrails are in good condition?

  Yes

  No

  N/A

• Stair treads are in good condition and have adequate depth?

  Yes

  No

  N/A

Walls

• Signs and fixtures adequately fastened to the wall?

  Yes

  No

  N/A

• Wall fixtures do not present obstructions and/or protrusion hazards in path of travel?

  Yes

  No

  N/A

• Fixtures, signs and/or pictures do not obstruct or interfere with emergency equipment/signs?

  Yes

  No

  N/A

Lighting

• General office illumination is adequate?

  Yes

  No

  N/A

• Individual work areas free of glare and/or excessive contrast or have controls available?

  Yes

  No

  N/A

• Windows have adequate blinds, drapes or other means to control lighting level?

  Yes

  No

  N/A

Storage

• Supplies and materials stored in designated areas (i.e. shelves, bins, cabinets, etc.) and in an orderly fashion?

  Yes

  No

  N/A

• Storage arranged to minimize lifting/ergonomic hazards?

  Yes

  No

  N/A

• Carts, hand trucks or other mechanical devices available to assist moving heavier items?

  Yes

  No

  N/A

• Floors, shelves and cabinets clear of clutter and debris?

  Yes

  No

  N/A

• Racks, shelving and cabinets adequately secured to walls or otherwise designed to ensure stability?

  Yes

  No

  N/A

• Racks, shelving and cabinets adequately secured to walls or otherwise designed to ensure stability?

  Yes

  No

  N/A

• Floors, shelves and cabinets clear of clutter and debris?

  Yes

  No

  N/A

Electrical Safety

• Electrical cords for all appliances/equipment in good condition?

  Yes

  No

  N/A

• Any use of extension cords is temporary and extension cords are in good condition?

  Yes

  No

  N/A

• All electrical panels are identified, free from obstruction and, closed and latched?

  Yes

  No

  N/A

• Electrical control rooms identified and maintained free of storage of combustible materials?

  Yes

  No

  N/A

• Power strips maintained to avoid overloading (i.e. no "daisy chaining")?

  Yes

  No

  N/A

• Use of appliances (i.e. space heaters, coffee pots, etc.) in individual workspaces is controlled and approved?

  Yes

  No

  N/A

• Where used, electrical appliances are maintained in proper working order and inspected?

  Yes

  No

  N/A

General Housekeeping

• Trash bins available and suitable?

  Yes

  No

  N/A

• Trash bins emptied regularly?

  Yes

  No

  N/A

• Individual workspaces maintained free of clutter and orderly?

  Yes

  No

  N/A

• Common areas and storage locations maintained free of clutter and orderly?

  Yes

  No

  N/A

• General impression of the office provides positive impression from a housekeeping standpoint?

  Yes

  No

  N/A

Other

• Parking lots cleared of snow/ice or other recognized hazards?

  Yes

  No

  N/A

• Sidewalks and walways cleared of ice/snow or other recognized hazards?

  Yes

  No

  N/A

• Parking areas appropriately lighted?

  Yes

  No

  N/A

• Suitable controls in place for security/safety of staff working in the office during off-shift?

  Yes

  No

  N/A