Office WHS Hazard Inspection

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

1. Job Design

• Highly repetitive tasks performed for periods of no greater than 2 hours at a time

  Yes

  No

  N/A

• Tasks require constant sitting or standing for periods of less than 2 hours at a time

  Yes

  No

  N/A

• Tasks require high level of concentration for periods of less than 2 hours at a time

  Yes

  No

  N/A

• All jobs have a variety of tasks in terms of physical or mental workload

  Yes

  No

  N/A

• Employees have the choice of when, how and how often some tasks are performed

  Yes

  No

  N/A

• Employees trained to vary tasks and postured throughout the day

  Yes

  No

  N/A

• Employees provided with feedback regarding work performance

  Yes

  No

  N/A

2. Manual Handling

• Job does not require handling of large, heavy or awkward objects

  Yes

  No

  N/A

• Job does not require handling of items for a long duration

  Yes

  No

  N/A

• Any repetitive handling tasks are done for a duration of less than 30 mins & less than a total of 2 hrs

  Yes

  No

  N/A

• Frequently handled items stored between mid-thigh and shoulder height

  Yes

  No

  N/A

• Use of trolleys is on a slip resistant surface

  Yes

  No

  N/A

• Use of trolleys suitable for task

  Yes

  No

  N/A

3. Lighting

• Lighting is sufficient to perform tasks

  Yes

  No

  N/A

• Absence of reflection or glare from work surfaces

  Yes

  No

  N/A

• Ability to control natural light to avoid shadow or glare workstations

  Yes

  No

  N/A

4. Noise

• Normal voice can be clearly heard from a 1 metre distance

  Yes

  No

  N/A

• Absence of distractive of disruptive noises

  Yes

  No

  N/A

• Screens / partitions in place to control noise

  Yes

  No

  N/A

5. Air Quality & Temperature

• Temperature controlled to a level of comfort (i.e. not too hot or too cold - between 19 -24°C

  Yes

  No

  N/A

• Comfortable airflow and absence of stuffiness

  Yes

  No

  N/A

• Employees free from dry, irritated eyes at the end of the day

  Yes

  No

  N/A

• Absence of drafts or unpleasant odours

  Yes

  No

  N/A

• Adequate ventilation for photocopiers & other equipment

  Yes

  No

  N/A

• Air conditioning systems maintained & filters cleaned regularly

  Yes

  No

  N/A

6. Office Layout

• Sufficient space for tasks to be carried out

  Yes

  No

  N/A

• Sufficient space for walkways in all areas

  Yes

  No

  N/A

• Sufficient space to accommodate heavy foot traffic

  Yes

  No

  N/A

• Sufficient circulation space around each work station

  Yes

  No

  N/A

• Separate areas for tasks requiring dedicated spaces

  Yes

  No

  N/A

• Separate area for photocopying

  Yes

  No

  N/A

7. Workstations

• Workstations adequately designed for tasks being formed

  Yes

  No

  N/A

• Sufficient space at workstations for documents to be easily reached

  Yes

  No

  N/A

• Easy access to equipment (such as phones & keyboards)

  Yes

  No

  N/A

• Adequate and safe height adjustability of work surfaces

  Yes

  No

  N/A

• Workstations set up to reduce awkward postures

  Yes

  No

  N/A

• Desks suitable for the tasks being performed

  Yes

  No

  N/A

• Standing work stations meet the needs of users & suitable for a range of users

  Yes

  No

  N/A

• Sufficient width and depth for tasks being carried out at standing workstations

  Yes

  No

  N/A

• Provision for sitting at standing work stations where short periods of continuous work is required

  Yes

  No

  N/A

• Chairs stable in access and egress

  Yes

  No

  N/A

• Chairs adjustable for different users

  Yes

  No

  N/A

• Visitor chairs adequate for the number and type of visitors

  Yes

  No

  N/A

• Chairs suitable for the tasks that need to be carried out

  Yes

  No

  N/A

• Chair height and backrest position adjustable from the seated position

  Yes

  No

  N/A

• Staff are trained in how to adjust seats

  Yes

  No

  N/A

• Chairs provide support and comfort for keyboard operators

  Yes

  No

  N/A

• Foot rests in place where required

  Yes

  No

  N/A

8. Storage

• Sufficient general storage available for the office

  Yes

  No

  N/A

• Sufficient storage space at each workstation

  Yes

  No

  N/A

• Storage space suitable designed to be within easy reach

  Yes

  No

  N/A

• Sufficient space around storage areas to enable easy access

  Yes

  No

  N/A

9. Hand Tools

• Suitable, safe and adequate hand tools provided for the work required

  Yes

  No

  N/A

• Sharp implements stored to minimise the risk of injury

  Yes

  No

  N/A

10. Computers & Monitors

• Computers and monitors adequate for tasks being performed

  Yes

  No

  N/A

• Force required to press keys not too hard or too soft

  Yes

  No

  N/A

• Adjustability of screen heights

  Yes

  No

  N/A

• Keyboard rest allows space for other tasks

  Yes

  No

  N/A

• Visual Display units up to date and in good condition

  Yes

  No

  N/A

• Policy in place and followed for the placement of Visual Display Units

  Yes

  No

  N/A

• Multiple cords and electrical cables protected or stored away from staff

  Yes

  No

  N/A

• Electrical and computer cable housed and entwining minimized

  Yes

  No

  N/A

11. Copying Equipment

• Adequate copying equipment in good condition

  Yes

  No

  N/A

• Copier lids intact and reduce exposure to intense light

  Yes

  No

  N/A

• Copier functioning quietly and quickly as per specifications

  Yes

  No

  N/A

• Self-contained cartridges supplied in a sealed condition

  Yes

  No

  N/A

• Adequate procedures in place for photocopier use and maintenance

  Yes

  No

  N/A

• Photocopier safety procedure reviewed frequently

  Yes

  No

  N/A

12. Hazardous Substances

• Work area free of hazardous substances (such as paint, glues, new carpet odours, other)

  Yes

  No

  N/A

• Identified hazardous substances have been quantified and controlled

  Yes

  No

  N/A

• Absence of activities that generate dust, smoke, fumes or gases

  Yes

  No

  N/A

• Absence of toxic, corrosive, inflammable or explosive substances

  Yes

  No

  N/A

• MSDS & safe work procedures in place for all hazardous substances (including cleaning chemicals)

  Yes

  No

  N/A

• Adequate ventilation in all work areas

  Yes

  No

  N/A

• Training on Hazardous substances provided to all staff

  Yes

  No

  N/A

• Spill Management procedures in place

  Yes

  No

  N/A

13. Equipment & Electrical Safety

• Use of power boards and extension leads minimised

  Yes

  No

  N/A

• Use of double adaptors eliminated

  Yes

  No

  N/A

• Electrical cords and connections inspected regularly

  Yes

  No

  N/A

• All cords in 'as new' condition

  Yes

  No

  N/A

• All electrical items suitable and in good condition and tested and tagged

  Yes

  No

  N/A

• Residual current devices (safety switches) tested regularly

  Yes

  No

  N/A

• Electrical equipment tagged and tested regularly

  Yes

  No

  N/A

• Any unsafe equipment tagged out of service immediately until fixed

  Yes

  No

  N/A

14. Housekeeping

• All workplace floor surfaces kept free from obstruction & properly maintained

  Yes

  No

  N/A

• All workplace floor surfaces covered in non-slip material

  Yes

  No

  N/A

• All areas of the workplace properly illuminated

  Yes

  No

  N/A

• Staircases have stable hand rails

  Yes

  No

  N/A

• All equipment is regularly maintained to manufacturers' specifications

  Yes

  No

  N/A

• Filing cabinets / storage cupboards stable & sufficient for the needs of the office

  Yes

  No

  N/A

• Filing cabinets / cupboards have locking devices to prevent opening of more than 1 drawer at a time

  Yes

  No

  N/A

• Filing cabinets / cupboards placed away from walkways and doors

  Yes

  No

  N/A

• Sharp corners of furniture/fittings placed out of the way to avoid people passing them

  Yes

  No

  N/A

15. Office Building & Amenities

• Adequate number of toilets & hand washing facilities available

  Yes

  No

  N/A

• Drinking water available & accessible

  Yes

  No

  N/A

• Adequate lunch facilities provided

  Yes

  No

  N/A

• Suitable warning signs in place & exits clearly marked

  Yes

  No

  N/A

• Carparks well lit and secure

  Yes

  No

  N/A

16. Emergency Response

• Emergency response procedures are in place

  Yes

  No

  N/A

• Emergency plans prepared implemented, tested & maintained

  Yes

  No

  N/A

• Employees provided with information, training & instruction on Emergency procedures

  Yes

  No

  N/A

• Fire wardens and floor wardens appointed for all parts of the workplace & names displayed

  Yes

  No

  N/A

• Fire extinguishers installed in adequate locations and regularly serviced and tagged

  Yes

  No

  N/A

• Fire exits clearly marked with exit doors easily opened and clear of obstruction

  Yes

  No

  N/A

• Fire alarm system functioning correctly and tested regularly

  Yes

  No

  N/A

• Fire & emergency instructions and evacuation points documented and clearly displayed

  Yes

  No

  N/A

17. Security

• Security measures in place

  Yes

  No

  N/A

• Working alone procedures in place

  Yes

  No

  N/A

• Office access points lockable

  Yes

  No

  N/A

18. Psychological Health

• Processes for preventing workplace harassment / bullying in place

  Yes

  No

  N/A

• Counselling & support service available

  Yes

  No

  N/A

• Workers not regularly required to work alone or in isolation

  Yes

  No

  N/A

Completion

• Completed by

  Sign