Title Page

  • Site conducted

  • Conducted on

  • Prepared by

Hazard Identification

1. Job Design

  • Highly repetitive tasks performed for periods of no greater than 2 hours at a time

  • Tasks require constant sitting or standing for periods of less than 2 hours at a time

  • Tasks require high level of concentration for periods of less than 2 hours at a time

  • All jobs have a variety of tasks in terms of physical or mental workload

  • Employees have the choice of when, how and how often some tasks are performed

  • Employees trained to vary tasks and postured throughout the day

  • Employees provided with feedback regarding work performance

2. Manual Handling

  • Job does not require handling of large, heavy or awkward objects

  • Job does not require handling of items for a long duration

  • Any repetitive handling tasks are done for a duration of less than 30 mins & less than a total of 2 hrs

  • Frequently handled items stored between mid-thigh and shoulder height

  • Use of trolleys is on a slip resistant surface

  • Use of trolleys suitable for task

3. Lighting

  • Lighting is sufficient to perform tasks

  • Absence of reflection or glare from work surfaces

  • Ability to control natural light to avoid shadow or glare workstations

4. Noise

  • Normal voice can be clearly heard from a 1 metre distance

  • Absence of distractive of disruptive noises

  • Screens / partitions in place to control noise

5. Air Quality & Temperature

  • Temperature controlled to a level of comfort (i.e. not too hot or too cold - between 19 -24°C

  • Comfortable airflow and absence of stuffiness

  • Employees free from dry, irritated eyes at the end of the day

  • Absence of drafts or unpleasant odours

  • Adequate ventilation for photocopiers & other equipment

  • Air conditioning systems maintained & filters cleaned regularly

6. Office Layout

  • Sufficient space for tasks to be carried out

  • Sufficient space for walkways in all areas

  • Sufficient space to accommodate heavy foot traffic

  • Sufficient circulation space around each work station

  • Separate areas for tasks requiring dedicated spaces

  • Separate area for photocopying

7. Workstations

  • Workstations adequately designed for tasks being formed

  • Sufficient space at workstations for documents to be easily reached

  • Easy access to equipment (such as phones & keyboards)

  • Adequate and safe height adjustability of work surfaces

  • Workstations set up to reduce awkward postures

  • Desks suitable for the tasks being performed

  • Standing work stations meet the needs of users & suitable for a range of users

  • Sufficient width and depth for tasks being carried out at standing workstations

  • Provision for sitting at standing work stations where short periods of continuous work is required

  • Chairs stable in access and egress

  • Chairs adjustable for different users

  • Visitor chairs adequate for the number and type of visitors

  • Chairs suitable for the tasks that need to be carried out

  • Chair height and backrest position adjustable from the seated position

  • Staff are trained in how to adjust seats

  • Chairs provide support and comfort for keyboard operators

  • Foot rests in place where required

8. Storage

  • Sufficient general storage available for the office

  • Sufficient storage space at each workstation

  • Storage space suitable designed to be within easy reach

  • Sufficient space around storage areas to enable easy access

9. Hand Tools

  • Suitable, safe and adequate hand tools provided for the work required

  • Sharp implements stored to minimise the risk of injury

10. Computers & Monitors

  • Computers and monitors adequate for tasks being performed

  • Force required to press keys not too hard or too soft

  • Adjustability of screen heights

  • Keyboard rest allows space for other tasks

  • Visual Display units up to date and in good condition

  • Policy in place and followed for the placement of Visual Display Units

  • Multiple cords and electrical cables protected or stored away from staff

  • Electrical and computer cable housed and entwining minimized

11. Copying Equipment

  • Adequate copying equipment in good condition

  • Copier lids intact and reduce exposure to intense light

  • Copier functioning quietly and quickly as per specifications

  • Self-contained cartridges supplied in a sealed condition

  • Adequate procedures in place for photocopier use and maintenance

  • Photocopier safety procedure reviewed frequently

12. Hazardous Substances

  • Work area free of hazardous substances (such as paint, glues, new carpet odours, other)

  • Identified hazardous substances have been quantified and controlled

  • Absence of activities that generate dust, smoke, fumes or gases

  • Absence of toxic, corrosive, inflammable or explosive substances

  • MSDS & safe work procedures in place for all hazardous substances (including cleaning chemicals)

  • Adequate ventilation in all work areas

  • Training on Hazardous substances provided to all staff

  • Spill Management procedures in place

13. Equipment & Electrical Safety

  • Use of power boards and extension leads minimised

  • Use of double adaptors eliminated

  • Electrical cords and connections inspected regularly

  • All cords in 'as new' condition

  • All electrical items suitable and in good condition and tested and tagged

  • Residual current devices (safety switches) tested regularly

  • Electrical equipment tagged and tested regularly

  • Any unsafe equipment tagged out of service immediately until fixed

14. Housekeeping

  • All workplace floor surfaces kept free from obstruction & properly maintained

  • All workplace floor surfaces covered in non-slip material

  • All areas of the workplace properly illuminated

  • Staircases have stable hand rails

  • All equipment is regularly maintained to manufacturers' specifications

  • Filing cabinets / storage cupboards stable & sufficient for the needs of the office

  • Filing cabinets / cupboards have locking devices to prevent opening of more than 1 drawer at a time

  • Filing cabinets / cupboards placed away from walkways and doors

  • Sharp corners of furniture/fittings placed out of the way to avoid people passing them

15. Office Building & Amenities

  • Adequate number of toilets & hand washing facilities available

  • Drinking water available & accessible

  • Adequate lunch facilities provided

  • Suitable warning signs in place & exits clearly marked

  • Carparks well lit and secure

16. Emergency Response

  • Emergency response procedures are in place

  • Emergency plans prepared implemented, tested & maintained

  • Employees provided with information, training & instruction on Emergency procedures

  • Fire wardens and floor wardens appointed for all parts of the workplace & names displayed

  • Fire extinguishers installed in adequate locations and regularly serviced and tagged

  • Fire exits clearly marked with exit doors easily opened and clear of obstruction

  • Fire alarm system functioning correctly and tested regularly

  • Fire & emergency instructions and evacuation points documented and clearly displayed

17. Security

  • Security measures in place

  • Working alone procedures in place

  • Office access points lockable

18. Psychological Health

  • Processes for preventing workplace harassment / bullying in place

  • Counselling & support service available

  • Workers not regularly required to work alone or in isolation

Completion

  • Completed by

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.