Title Page
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Site conducted
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Conducted on
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Prepared by
Hazard Identification
1. Job Design
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Highly repetitive tasks performed for periods of no greater than 2 hours at a time
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Tasks require constant sitting or standing for periods of less than 2 hours at a time
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Tasks require high level of concentration for periods of less than 2 hours at a time
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All jobs have a variety of tasks in terms of physical or mental workload
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Employees have the choice of when, how and how often some tasks are performed
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Employees trained to vary tasks and postured throughout the day
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Employees provided with feedback regarding work performance
2. Manual Handling
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Job does not require handling of large, heavy or awkward objects
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Job does not require handling of items for a long duration
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Any repetitive handling tasks are done for a duration of less than 30 mins & less than a total of 2 hrs
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Frequently handled items stored between mid-thigh and shoulder height
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Use of trolleys is on a slip resistant surface
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Use of trolleys suitable for task
3. Lighting
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Lighting is sufficient to perform tasks
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Absence of reflection or glare from work surfaces
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Ability to control natural light to avoid shadow or glare workstations
4. Noise
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Normal voice can be clearly heard from a 1 metre distance
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Absence of distractive of disruptive noises
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Screens / partitions in place to control noise
5. Air Quality & Temperature
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Temperature controlled to a level of comfort (i.e. not too hot or too cold - between 19 -24°C
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Comfortable airflow and absence of stuffiness
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Employees free from dry, irritated eyes at the end of the day
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Absence of drafts or unpleasant odours
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Adequate ventilation for photocopiers & other equipment
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Air conditioning systems maintained & filters cleaned regularly
6. Office Layout
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Sufficient space for tasks to be carried out
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Sufficient space for walkways in all areas
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Sufficient space to accommodate heavy foot traffic
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Sufficient circulation space around each work station
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Separate areas for tasks requiring dedicated spaces
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Separate area for photocopying
7. Workstations
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Workstations adequately designed for tasks being formed
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Sufficient space at workstations for documents to be easily reached
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Easy access to equipment (such as phones & keyboards)
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Adequate and safe height adjustability of work surfaces
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Workstations set up to reduce awkward postures
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Desks suitable for the tasks being performed
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Standing work stations meet the needs of users & suitable for a range of users
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Sufficient width and depth for tasks being carried out at standing workstations
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Provision for sitting at standing work stations where short periods of continuous work is required
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Chairs stable in access and egress
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Chairs adjustable for different users
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Visitor chairs adequate for the number and type of visitors
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Chairs suitable for the tasks that need to be carried out
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Chair height and backrest position adjustable from the seated position
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Staff are trained in how to adjust seats
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Chairs provide support and comfort for keyboard operators
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Foot rests in place where required
8. Storage
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Sufficient general storage available for the office
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Sufficient storage space at each workstation
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Storage space suitable designed to be within easy reach
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Sufficient space around storage areas to enable easy access
9. Hand Tools
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Suitable, safe and adequate hand tools provided for the work required
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Sharp implements stored to minimise the risk of injury
10. Computers & Monitors
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Computers and monitors adequate for tasks being performed
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Force required to press keys not too hard or too soft
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Adjustability of screen heights
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Keyboard rest allows space for other tasks
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Visual Display units up to date and in good condition
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Policy in place and followed for the placement of Visual Display Units
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Multiple cords and electrical cables protected or stored away from staff
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Electrical and computer cable housed and entwining minimized
11. Copying Equipment
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Adequate copying equipment in good condition
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Copier lids intact and reduce exposure to intense light
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Copier functioning quietly and quickly as per specifications
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Self-contained cartridges supplied in a sealed condition
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Adequate procedures in place for photocopier use and maintenance
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Photocopier safety procedure reviewed frequently
12. Hazardous Substances
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Work area free of hazardous substances (such as paint, glues, new carpet odours, other)
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Identified hazardous substances have been quantified and controlled
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Absence of activities that generate dust, smoke, fumes or gases
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Absence of toxic, corrosive, inflammable or explosive substances
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MSDS & safe work procedures in place for all hazardous substances (including cleaning chemicals)
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Adequate ventilation in all work areas
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Training on Hazardous substances provided to all staff
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Spill Management procedures in place
13. Equipment & Electrical Safety
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Use of power boards and extension leads minimised
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Use of double adaptors eliminated
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Electrical cords and connections inspected regularly
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All cords in 'as new' condition
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All electrical items suitable and in good condition and tested and tagged
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Residual current devices (safety switches) tested regularly
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Electrical equipment tagged and tested regularly
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Any unsafe equipment tagged out of service immediately until fixed
14. Housekeeping
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All workplace floor surfaces kept free from obstruction & properly maintained
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All workplace floor surfaces covered in non-slip material
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All areas of the workplace properly illuminated
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Staircases have stable hand rails
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All equipment is regularly maintained to manufacturers' specifications
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Filing cabinets / storage cupboards stable & sufficient for the needs of the office
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Filing cabinets / cupboards have locking devices to prevent opening of more than 1 drawer at a time
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Filing cabinets / cupboards placed away from walkways and doors
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Sharp corners of furniture/fittings placed out of the way to avoid people passing them
15. Office Building & Amenities
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Adequate number of toilets & hand washing facilities available
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Drinking water available & accessible
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Adequate lunch facilities provided
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Suitable warning signs in place & exits clearly marked
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Carparks well lit and secure
16. Emergency Response
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Emergency response procedures are in place
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Emergency plans prepared implemented, tested & maintained
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Employees provided with information, training & instruction on Emergency procedures
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Fire wardens and floor wardens appointed for all parts of the workplace & names displayed
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Fire extinguishers installed in adequate locations and regularly serviced and tagged
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Fire exits clearly marked with exit doors easily opened and clear of obstruction
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Fire alarm system functioning correctly and tested regularly
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Fire & emergency instructions and evacuation points documented and clearly displayed
17. Security
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Security measures in place
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Working alone procedures in place
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Office access points lockable
18. Psychological Health
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Processes for preventing workplace harassment / bullying in place
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Counselling & support service available
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Workers not regularly required to work alone or in isolation
Completion
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Completed by