Policy Audit - Section 9

• Site conducted

  Select

• Conducted on

  Date
• Location
  Address

• Document Reference

• Has communication been taken up with families requesting requesting workplace and training options?

  Yes

  No

  N/A

• Are workplace and training programs tailormade to suit individual needs?

  Yes

  No

  N/A

• Are eligible participants given 8 hours employment weekly?

  Yes

  No

  N/A

• Are workplace and training programs are designed to help participants reach their goals?

  Yes

  No

  N/A

• Are individual service plans/purchase agreements are in place and being shared with participants/families?

  Yes

  No

  N/A

• Have all support workers read and understood the NDIS and Eucalypt Workplace and Training code of conducts?

  Yes

  No

  N/A

• Please List names of Worker(s) and Coordinator(s) who have not read and understood the above document.

• Are participants encouraged to make decisions within allowed parameters?

  Yes

  No

  N/A

• Are risks being assessed and reported? e.g Psychological or Physical?

  Yes

  No

  N/A

• Does each participant have their own personal profile form?

  Yes

  No

  N/A

• Are activities being denied where the risk is too great or simply not feasible?

  Yes

  No

  N/A

• Are participants being billed for travel, and the appropriate support worker being reimbursed?

  Yes

  No

  N/A

• Does the Coordinator schedule workers and participants?

  Yes

  No

  N/A

• Is there enough balance in daily activities? (e.g. Enterprise activities, community participation, academic and life skills training, therapy activities)

  Yes

  No

  N/A

• Are support workers given a variety of jobs and participants to work with to promote job satisfaction?

  Yes

  No

  N/A

• Does the coordinator have good contact with staff?

  Yes

  No

  N/A

• Do staff have good contact with coordinator?

  Yes

  No

  N/A

• Does debriefing take place multiple times per week between coordinator and support workers?

  Yes

  No

  N/A

• Are progress notes filled out multiple times a week between coordinator and support workers?

  Yes

  No

  N/A

• Are annual evaluation meetings held?

  Yes

  No

  N/A

• Are written reports sent out to participants four weeks prior to their NDIS plan due date?

  Yes

  No

  N/A

Does the coordinator keep up to date register's for:

• Participant training?

  Yes

  No

  N/A

• Equipment register?

  Yes

  No

  N/A

• Petty Cash?

  Yes

  No

  N/A

• Is microenterprise entertained and steps taken to research this?

  Yes

  No

  N/A

• Have the participants been evaluated to take part in a microenterprise?

  Yes

  No

  N/A

• Has a feasibility study been undertaken?

  Yes

  No

  N/A

• Has feedback been requested from all potentially involved?

  Yes

  No

  N/A

Has a risk assessment been conducted:

• Financial risk assessment?

  Yes

  No

  N/A

• Physical risk assessment?

  Yes

  No

  N/A

• Sustainability risk assessment?

  Yes

  No

  N/A

• Where growth is needed is marketing being done?

  Yes

  No

  N/A

• Has the policy been explained to support workers and participants?

  Yes

  No

  N/A

• Is the workplace and training registered at the local council as a food preparation business?

  Yes

  No

  N/A

• Is all food used safe?

  Yes

  No

  N/A

• Are food safe containers, utensils and equipment being used?

  Yes

  No

  N/A

• Is all food in good to use condition always, or otherwise disposed off?

  Yes

  No

  N/A

• Is all food stored to promote longevity of shelf life?

  Yes

  No

  N/A

• Is all food stored off the ground and not in toilets?

  Yes

  No

  N/A

• Are practical measures taken to maintain and process safe and suitable food?

  Yes

  No

  N/A

• Are processes and steps in place to mitigate contamination of foods?

  Yes

  No

  N/A

• Are participants supervised at all times to ensure no food is accidentally contaminated?

  Yes

  No

  N/A

• Are systems in place to ensure recalled/unsafe/expired foods are removed from use?

  Yes

  No

  N/A

• Are food handlers appropriately trained?

  Yes

  No

  N/A

• Is there easy to read material on food safety and hygiene on display posters, etc?

  Yes

  No

  N/A

• Is annual staff food training completed?

  Yes

  No

  N/A

• Is the food preparation area clean and tidy and free from clutter?

  Yes

  No

  N/A

• Is there a regular pest inspection plan in place?

  Yes

  No

  N/A

• Is there a annual budget set?

  Yes

  No

  N/A

• Is there a handwritten tax invoice book available and in use?

  Yes

  No

  N/A

• Is the petty cash tin audited yearly?

  Yes

  No

  N/A

• Are transaction lists and receipts kept for petty cash?

  Yes

  No

  N/A

• Are private conversations with or about someone held in safe areas?

  Yes

  No

  N/A

• Is there a sign in book on site and in use?

  Yes

  No

  N/A

• Are the iPads up to date?

  Pass

  Fail

  N/A

• Are the iPads set up to auto lock after five minutes?

  Yes

  No

  N/A

• Is there a secure storage for iPads and IT equipment?

  Yes

  No

  N/A

• Is internet access available for support workers and participants?

  Yes

  No

  N/A

• Is consent obtained before using photos of participants or employees?

  Yes

  No

  N/A

• Has fire safety training been completed by all employees?

  Yes

  No

  N/A

• Which employee(s) has/have not completed this training?

• Has emergency procedures been completed by all employees?

  Yes

  No

  N/A

• Which employee(s) has/have not completed this training?

• Has manual handling training been completed by all employees?

  Yes

  No

  N/A

• Which employee(s) has/have not completed this training?

• Is the booklet 'Dealing with a workplace bully - a workers guide' available in the office?

  Yes

  No

  N/A

• Are all employee and participant work related accidents, injuries, illnesses and risks investigated, and where needed followed up by applicable corrective measures?

  Yes

  No

  N/A

Are SWMS in place for the below activates?

• Cooking?

  Yes

  No

  N/A

• Sewing?

  Yes

  No

  N/A

• Carwashing?

  Yes

  No

  N/A

• Bike riding?

  Yes

  No

  N/A

• Paper delivery?

  Yes

  No

  N/A

• Lawnmowing and Garden maintenance?

  Yes

  No

  N/A

• Rag cutting?

  Yes

  No

  N/A

• Working in activities shed?

  Yes

  No

  N/A

• Garden maintenance and weed control?

  Yes

  No

  N/A

• Garden maintenance, Whipper Snipper and Blower?

  Yes

  No

  N/A

• Shredding paper?

  Yes

  No

  N/A

• Does the participants personal profiles include management plans for ongoing health concerns?

  Yes

  No

  N/A

• Are the management plans specific and detailed outlining the procedures for response to each individual?

  Yes

  No

  N/A

• Are the support workers trained for the conditions they are managing?

  Yes

  No

  N/A

• Is required equipment available to carry out health procedures quickly?

  Yes

  No

  N/A

• Is the 'individual service plans' paperwork up to date?

  Yes

  No

  N/A

• Is the 'participant personal profile' paperwork up to date?

  Yes

  No

  N/A

• Is the 'consent for obtaining medical assistance' paperwork up to date?

  Yes

  No

  N/A

• Do all support works hold current first aid certificates?

  Yes

  No

  N/A

• Are all employee's aware of emergency procedures?

  Yes

  No

  N/A

• Which employee(s) is/are not aware of this procedure?

• Are all employee's aware of ambulance procedures?

  Yes

  No

  N/A

• Which employee(s) is/are not aware of this procedure?

• Are all employee's aware of a death procedure?

  Yes

  No

  N/A

• Which employee(s) is/are not aware of this procedure?

• Does the workplace and training have designated areas for 'clean' and 'dirty' tasks?

  Yes

  No

  N/A

• Is there a system in place to keep the workplace and training tidy?

  Yes

  No

  N/A

• Is a register kept for all hazardous chemicals and materials kept at the workplace and training?

  Yes

  No

  N/A

• Is SDS available for all hazardous chemicals and materials?

  Yes

  No

  N/A

• Are chemicals labelled properly and stored in correct containers in correct locations?

  Yes

  No

  N/A

• Is a safe work fact sheet available?

  Yes

  No

  N/A

• Is suitable PPE available?

  Yes

  No

  N/A

• Are employees and participants trained in hazardous chemical use, storage and disposal?

  Yes

  No

  N/A

• Is the SDS older then five years?

  Yes

  No

  N/A

• Are security locks fitted to all doors?

  Yes

  No

  N/A

• Do all windows have security screens?

  Yes

  No

  N/A

• Is a key register kept?

  Yes

  No

  N/A

• Are spare keys kept by the coordinator?

  Yes

  No

  N/A

• Is the applicable keys available to staff?

  Yes

  No

  N/A

• Is there a handwashing station readily available?

  Yes

  No

  N/A

• Are employees and participants trained in body an blood fluid procedures?

  Yes

  No

  N/A

Has workplace and training staff complete E-learning modules such as:

• DSC e-learning module: Supporting people to stay infection free?

  Yes

  No

  N/A

• Infection control - Covid-19?

  Yes

  No

  N/A

• NDS disability safe e-learning module?

  Yes

  No

  N/A

• Is confidential paper waste shredded?

  Yes

  No

  N/A

• Are rubbish bins emptied at the rubbish tip weekly?

  Yes

  No

  N/A

• Is there female sanitary waste disposal bins available?

  Yes

  No

  N/A

• Are there any out of date pharmaceuticals on site?

  Yes

  No

  N/A

• Are the bins clean?

  Yes

  No

  N/A

• Audit Policy Report Section 9 - Are there any additional comments?

  Yes

  No

• Additional Comments:

• Audit Policy Report Section 9 - Are there any additional pictures?

  Yes

  No

• Additional Pictures:

  Media

• Audit Completion Date:

  Date
Audited By:

• Signiture

  Sign