Project Consultation (OFSC)

There is a documented process for communication and consultation regarding OHS information with all workers on site including A hazard reporting system. An election process for health and safety representatives or committees allowing workers to choose who represent them on OHS matters. A program to ensure regular meetings with minutes of the meetings available to all workers Appropriate training for health and safety representatives/OHS committee members Other agreed arrangements.

NOTE A health and safety (H&S) committee will need to be established as per specific legislative requirements, however, it is not mandatory in other situations if alternative arrangements that achieve satisfactory communication and consultation arrangements have been established.

A documented process/procedure (or similar document) that defines a methodology for OHS communication and consultation on the project.

The communication and consultation arrangements for the project are specific and addresses issues such as nomination and election of worker OHS representatives, conducting H&S committees, provision of training for representatives/committee members, conducting toolbox meetings and ensuring minute records retained etc.

Records of toolbox talks/meetings and HSR/HS committee meetings, including attendees and discussion topics.

HSR/HS committee member election records.

Details of the HSR and safety committee members communicated on site.

Agreed terms of reference/constitution for HSR/HS committee arrangements and meetings.

Training records for members of the committee and/or HSRs

Communication policy.

Minutes of HSR/HS committee meetings distributed (for example posted on notice boards)

Hazards reporting tools available for reporting hazards.

Hazards/Safety alerts.

Information on the consultative arrangements and OHS issue resolution procedures or flow chart is displayed in the workplace.

Copies of health and safety publications/alerts posted on notice boards.

Health and safety information posted in pictorials or in languages other than english (where required).

Verification with onsite workers to determine effectiveness of OHS information communicated.

There is a documented process for the acquisition and exchange of OHS information with external parties, including customers, supplies, sub- tier contractors and public authorities.

A documented process/ procedure (or similar document) that outlines a process for identifying and obtaining relevant OHS information and exchanging relevant information with external parties.

Client meetings or other forms of liaison with stakeholders(person in control of the ether existing workplace) are undertaken exchange OHS information that could impact on the project and visa-versa.

Emergency response planning considers interface between the other existing workplace emergency risks and response impact on construction project and visa-versa.

Communication procedure.

Incident reporting procedure.

Incidents alerts and notification.

Supplier evaluation/assessement procedure.

Sub-contractor evaluation/assessement procedure.

Sub-contractor tender package.

There is a documented process to ensure workers or their representatives are consulted regarding proposed changes to the work environment, processes, or practices, proposed corrective actions and purchasing decisions that could effect their health and safety.

NOTE Communication of changes only ie Mere instructions, is not consultation. A consultative process provides for workers input in the process.

Documented process/procedure (or similar document) that ensures that either HSRs/HS committe or a selection of relevant workers are consulted on proposed changes that may effect the health and safety of workers prior to change being implemented.

Records of information provided by parties such as project managers (or delegate) and discussed at HSRs/H&S committee meetings and feedback recorded.

consultative arrangements allow for input on changes to the work environment, processes or practices, proposed corrective actions and purchasing decisions that could effect their health and safety.

Minutes of HSR/H&S committee meetings including records of attendees, discussion, review of changes and actions.

Ther is a documented process for resolving OHS issues that effect workers on site.

There is a documented process/procedure (or similar document) that defines a process for raising and resolving OHS issues that can effect workers on the project/site.

Flowchart or outline of the issue resolution procedure is posted on notice boards accessible to emploees.

Records of communication of OHS resolution prosses to workers.

Minutes of HSRs/H&S committee meetings.

Information on progress towards resolution of issues is posted on notice boards.

Records that demonstrate the issue resolution procedure has been utilized.

There is a documented process to ensure workers, or their safety representatives are involved in the development of site safety procedures including SWMS/JSAs.

NOTE Evidence of worker(s) signing onto SWMS/JSAs only is not sufficient to demonstrate that relevant workers or representatives have been involved in the development of the relevant SWMS/JSAs.

Documented process/procedure (or similar document) that outlines a method for ensuring relevant workers or safety representatives are in the development of SWMS/JSAs and OHS procedures.

Communication/consultation procedure.

Minutes of meeting where SWMS/JSAs have been reviewed.

A process is available to review each SWMS/JSAs using criteria that includes a review to ensure workers, or their safety representatives, are involved in the development of SWMS/JSAs prior to commencing work relevant to the SWMS JSAs.

All reviews have been undertaken for all sub-contractor activities prior to the commencement of work.

HSRs/H&S committee representatives roles and resposibilities statements.

Sub-contractor SWMS/JSAs record workers involved in their development.

Project Consultation (OFSC)

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