Project Review Meeting

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

• Location

• Date

  Date

• Time

  Date

• Present

• Apologies

• Minutes Taken By

• PRM Minutes are filed at HRC Head Office for all employees to have access to.

Actions from Previous PRM

• Is this the first PRM for this project?

  Yes

  No

  N/A

• Are all previously raised NCR's closed out?

  Yes

  No

  N/A

• What Non-Conformances are outstanding from the last PRM?

  Yes

  No

  N/A

• Has a site specific induction been completed for all HRC employees and applicable contractors?

  Yes

  No

  N/A

• Do all employees and contractors on site that are employed by HRC have a White Card?

  Yes

  No

  N/A

• Has Operator ticket/qualification been checked prior to commencing work and copies filed?

  Yes

  No

  N/A

• Does HRC Administration have colour copies of all Operator's tickets/qualifications?

  Yes

  No

  N/A

• Have all Plant operators been assessed as competent by the Project Manager, Site Engineer, Site Foreman or Trainer Assessor? (VOC Form Completed)

  Yes

  No

  N/A

• Have all employees and applicable contractors been assessed as competent in identifying and implementing the correct PPE for the task?

  Yes

  No

  N/A

• Are all employee and applicable contractors competent in the Environmental requires for the site?

  Yes

  No

  N/A

• Do all HRC employees and applicable contractors have access to company policies and procedures - either electronically or hard copies?

  Yes

  No

  N/A

• Are all workers under HRC control wearing required PPE as per SWMS?

  Yes

  No

  N/A

• Are the Monthly WHS statistics up to date for this project?

  Yes

  No

  N/A

SWMS and Risk Assessment

• Are SWMS present on site?

  Yes

  No

  N/A

• Have all applicable site personnel been inducted into SWMS and have they signed the appropriate pages?

  Yes

  No

  N/A

• Do SWMS specify appropriate controls to eliminate or minimise identified hazards?

  Yes

  No

  N/A

• Have the controls specified in the SWMS been implemented on site?

  Yes

  No

  N/A

• Have the SWMS been reviewed monthly or after any safety incident occurs?

  Yes

  No

  N/A

• Have prestart inspections been conducted for ALL Plant and equipment on a daily basis?

  Yes

  No

  N/A

• Have workers been given the opportunity to provide feedback and/or consultation?

  Yes

  No

  N/A

Hazard Identification and Risk Assessment

• Has a Hazard Identification and Risk Assessment Form been completed for this project?

  Yes

  No

  N/A

• Is the H.I.R.A being reviewed every 3 months or after any safety incidents?

  Yes

  No

  N/A

• Is the risk rating of the hazards appropriate?

  Yes

  No

  N/A

• Are the controls identified adequate and implemented properly?

  Yes

  No

  N/A

PPE

• Is the PPE fit for the purpose of the project?

  Yes

  No

  N/A

• Are all workers under HRC control wearing the required PPE as stated in the SWMS?

  Yes

  No

  N/A

Site Office Cleanliness

• Is the level of cleanliness & tidiness in the site office and amenities acceptable?

  Yes

  No

  N/A

• Is office waste stored in the correct bins?

  Yes

  No

  N/A

First Aid & Emergency

• Is a First Aid Kit present and complete?

  Yes

  No

  N/A

• Is a qualified First Aid person on site?

  Yes

  No

  N/A

• Is the First Aid Contact and Emergency Procedures in a location for all to see?

  Yes

  No

  N/A

• Are emergency drills being conducted?

  Yes

  No

  N/A

• Have emergency drills been documented on the appropriate form?

  Yes

  No

  N/A

Hazardous Materials & Asbestos

• Are all data sheets in the MSDS folder current? (Less than 5 years old)

  Yes

  No

  N/A

• Are data sheets for all hazardous materials onsite or available onsite through electronic devices?

  Yes

  No

  N/A

• Are chemicals stored in the correct containers?

  Yes

  No

  N/A

• Are the containers in which chemicals are stored labelled correctly?

  Yes

  No

  N/A

• Is compliance to procedures apparent regarding the storage of oxy, acetylene and fuels?

  Yes

  No

  N/A

• Is the Asbestos Management Plan available onsite and being followed completely and correctly?

  Yes

  No

  N/A

• Is the Asbestos register completed?

  Yes

  No

  N/A

• Are chemicals being stored incompatible in proximity to others in the same location?

  Yes

  No

  N/A

• Is there adequate spill containment equipment or bunding in place?

  Yes

  No

  N/A

Fire fighting Equipment

• Is there at least one Fire Extinguisher in the office/lunchroom and are there Fire Extinguishers on all Plant & Vehicles?

  Yes

  No

  N/A

• Are all Fire Extinguishers on site in test date?

  Yes

  No

  N/A

• Is the Fire Extinguisher clearly signed and labelled?

  Yes

  No

  N/A

Electrical Equipment

• Is the Electrical Tagging Register being maintained?

  Yes

  No

  N/A

• Is electrical tagging up to date?

  Yes

  No

  N/A

• When is the date of next inspection?

  Date

• What is the number of untagged pieces of equipment on site?

Lifting Equipment

• Is lifting equipment gear recorded in the Lifting Gear Register?

  Yes

  No

  N/A

• Does all lifting gear have a current test certificate?

  Yes

  No

  N/A

• Prior to use, is lifting gear inspected by a competent person to check for defects?

  Yes

  No

  N/A

• Does any lifting equipment require inspection or replacement?

  Yes

  No

  N/A

• What type of lifting equipment gear needs inspection or replacement?

• Yes

  No

  N/A

• Is lifting gear stored correctly?

  Yes

  No

  N/A

• SWL information displayed as per Australian Standard?

  Yes

  No

  N/A

Working at Heights Equipment

• Fall from heights risk (including voids, pits and trenches) controlled?

  Yes

  No

  N/A

• Is there a working at heights permit for harness as the primary control in place before work commences?

  Yes

  No

  N/A

• Has the working at heights equipment been inspected by a competent person?

  Yes

  No

  N/A

• Is the working at Heights Harness tagged?

  Yes

  No

  N/A

• If working at heights on site is there a working at heights rescue plan in place?

  Yes

  No

  N/A

• Is there a VOC and formal training in place for all working at heights?

  Yes

  No

  N/A

Authorities & Permits

• Are Hot Works Permits implemented as per permit instructions?

  Yes

  No

  N/A

• Are Permit to Excavate forms implemented as per procedure?

  Yes

  No

  N/A

• Are Confined Space Permits implemented as per procedure?

  Yes

  No

  N/A

• Have works been held until relevant authorities and permits been received?

  Yes

  No

  N/A

• Are hard copies of all permits/authorities stored in the appropriate folder onsite?

  Yes

  No

  N/A

Standpipe

• Standpipe Number

• Standpipe meter reading

• Picture of standpipe reading? (If applicable)

  Media

Sound Meter

• Has a sound meter reading been taken on site this month?

  Yes

  No

  N/A

• What is the Decibel reading on site?

Hazardous Manual Handling Tasks

• Is manual handling tasks in place?

  Yes

  No

  N/A

• Are manual handling risks identified in SWMS?

  Yes

  No

  N/A

• Are adequate manual handling controls in place?

  Yes

  No

  N/A

Site Access

• Is site access controlled?

  Yes

  No

  N/A

• Have there been any blockages or loss of time due to site access?

  Yes

  No

  N/A

• Please provide further details in regards to the blockage and/or loss of time issue due to site access.

Traffic Management Plan

• Is there a Traffic Management Plan or Vehicle Movement Plan in place for the site?

  Yes

  No

  N/A

• Is traffic control in place?

  Yes

  No

  N/A

• Are there personnel trained in traffic control?

  Yes

  No

  N/A

• What ticket/qualifications do these personnel have?

• Is there live traffic seperation in place?

  Yes

  No

  N/A

• Is pedestrian access maintained?

  Yes

  No

  N/A

• Are controls adequate and implemented as per the Traffic Management or Vehicle Movement Plan?

  Yes

  No

  N/A

Electrical Hazards

• Are there any electrical leads or tools that are damaged, out of test date or untested?

  Yes

  No

  N/A

• Please provide more information in regards to damaged, untested or out of test date leads or tools.

• Are any leads placed on the ground, on work surfaces, near sharp or metal structures or not on isolating hooks?

  Yes

  No

  N/A

• Are any ELCB, RCD's or powerboards overloading outlets?

  Yes

  No

  N/A

• Are there any leads/equipment near water, flammables, chemicals or anything that may be damaged from contact with moving machinery or plant?

  Yes

  No

  N/A

• Is there a CEMP in place for the project?

  Yes

  No

  N/A

• Are all applicable workers inducted into the CEMP?

  Yes

  No

  N/A

• Are all applicable workers inducted into the environmental requirements of the site?

  Yes

  No

  N/A

• Has the CEMP been issued to the Supervisor, Personnel on site and the Client?

  Yes

  No

  N/A

• Are activities identified in the CEMP being implemented appropriately?

  Yes

  No

  N/A

• Are silt fences and other environmental controls installed and being maintained?

  Yes

  No

  N/A

• Are safety and environmental checklists being conducted weekly?

  Yes

  No

  N/A

Environmental Controls

• Is there a system in place to prevent contaminants entering stormwater, waterways or exiting site (sediment controls)

  Yes

  No

  N/A

• Is stabilised access in place?

  Yes

  No

  N/A

• Are sediment fences in place and correct?

  Yes

  No

  N/A

• Are stockpiles covered?

  Yes

  No

  N/A

• Is dust suppression required?

  Yes

  No

  N/A

• Are we re-using stored water or other natural elements on site?

  Yes

  No

  N/A

• Has all captured sediment been removed?

  Yes

  No

  N/A

• Are excess noise controls and monitoring in place?

  Yes

  No

  N/A

• Are vibration controls and monitoring in place?

  Yes

  No

  N/A

• Have any Environmental NCR's been issued?

  Yes

  No

  N/A

• What has been the nature of these NCR's?

• Yes

  No

  N/A

• Have any EPA/DECCW/Council infringement notices been issued?

  Yes

  No

  N/A

• What was the details in regards to these infringement notices?

Waste Management

• Is waste material stored in correct containers/locations?

  Yes

  No

  N/A

• Are bins emptied on a regular basis?

  Yes

  No

  N/A

• Are waste tracking (tipping sheets) up to date?

  Yes

  No

  N/A

• Is management of special waste being conducted as per the CEMP?

  Yes

  No

  N/A

• Is lifecycle management of waste on site considered?

  Yes

  No

  N/A

• Is regulated waste transported to the correct facility?

  Yes

  No

  N/A

• Has any training occured this month via this site?

  Yes

  No

  N/A

• What training has occured? Please provide more details.

• What is the total work hours for this month?

• Is a site-specific induction book available on site?

  Yes

  No

  N/A

• Have there been any re-inductions on this project since the last PRM?

  Yes

  No

  N/A

• Who was re-inducted and why?

• Yes

  No

  N/A

• Are toolbox talks conducted at least once a week, preferably daily, and do they address site-specific incidents, hazards or safety issues?

  Yes

  No

  N/A

• Do workers have the skills, competencies and experience to undertake the work safely?

  Yes

  No

  N/A

• Is any additional training required?

  Yes

  No

  N/A

• What additional training and for whom?

• Have there been any work related incidents since last PRM?

  Yes

  No

  N/A

• Please provide more details in regards to the incident.

• Are all incident reports up to date and filed?

  Yes

  No

  N/A

• Have incident investigations been carried out and corrective/preventative action implemented?

  Yes

  No

  N/A

• Have there been any new Workers Compensation claims for this project?

  Yes

  No

  N/A

• Please provide more details in regards to any Workers Compensation claims for this project.

• How many days/weeks/months have been spent on this project?

• Are we running in front or behind on this project?

• How much have we currently spent on this project? Are we on budget?

• How much have we spent on rectifying faults and/or defects to date?

• What is the total number of NCR's issued for this project?

• What number of these NCR's have been closed out in this period?

Document Management

• Are daysheets up to date?

  Yes

  No

  N/A

• Is the drawing register up to date?

  Yes

  No

  N/A

• Is the daily site checklist up to date?

  Yes

  No

  N/A

• Is the density test register up to date?

  Yes

  No

  N/A

• Is the PPE register up to date?

  Yes

  No

  N/A

• Are plant fuel logs being used and up to date?

  Yes

  No

  N/A

• Are pre-delivery plant inspection forms being used for all hired-in-plant?

  Yes

  No

  N/A

• Is the visitors register being used and up to date?

  Yes

  No

  N/A

• Are visitors being inducted via the visitor site induction form?

  Yes

  No

  N/A

• Are drawings up to date?

  Yes

  No

  N/A

• Do any drawings need to be mended or reissued due to poor physical damage?

  Yes

  No

  N/A

• If yes, which drawings need reissuing?

  Yes

  No

  N/A

• Are all documents filed appropriately? This includes signed policies, procedures and evacuation plans on the wall

  Yes

  No

  N/A

• What is the level of organisation of all job-related paperwork (including QA records, dockets, tests reults etc into correct folders)

  Very Organised

  Organised

  Slightly Unorganised

  Unorganised and messy

Infrastructure

• Please list the HRC owned plant currently on site

• Does any of the Plant or equipment on site require maintenance?

  Yes

  No

  N/A

• Has HRC Administration been notified so they can organise repairs/maintenance?

  Yes

  No

  N/A

• Are all Pre-start inspections on Plant & Equipment being completed?

  Yes

  No

  N/A

• Are pre-start-up inspections on Subcontractors Plant & Equipment being completed?

  Yes

  No

  N/A

• Are all Subcontractor Operators trained, assessed and verified as competent?

  Yes

  No

  N/A

• Please list all electronic equipment on site (Computers, printers, modems, routers, mobile phones etc on site)

• Is the Project Plan available on site?

  Yes

  No

  N/A

• Does the Project Manager or Supervisor regularly review and update the construction program?

  Yes

  No

  N/A

• Is there an up-to-date construction program in the site office?

  Yes

  No

  N/A

Process Control

• Are there ITP's for every construction process specified in the Project Plan?

  Yes

  No

  N/A

• Do ITP's show logical work sequence, inspection and test point, survey checkpoints and any client Hold Points or Witness Points?

  Yes

  No

  N/A

• Have Hold Points & Witness Points been approved by the Client prior to proceeding to the next step?

  Yes

  No

  N/A

• Have any activities been identified as Special Processes?

  Yes

  No

  N/A

• If yes, which activities?

• The current state of ITP's for this project can be best decribed as:

  Up to Date (100%)

  Moderately Up to Date (75%+)

  Behind Schedule (50%-75%)

  In Arrears (<50%)

Purchasing

• Are there any Critical Contracts identified in the Project Plan?

  Yes

  No

  N/A

• Are critical contracts issued a Purchase Order Form?

  Yes

  No

  N/A

Handling, Storage and Delivery

• Are special requirements for storage, handling & delivery to be detailed in ITP and SWMS?

  Yes

  No

  N/A

• What special requirements need to be detailed in ITP & SWMS?

• Do all incoming materials have a valid SDS?

  Yes

  No

  N/A

• Are any special unloading procedures necessary?

  Yes

  No

  N/A

• If yes, what procedures?

  Yes

  No

  N/A

• Yes

  No

  N/A

Lots, Components & Batches

• Has a lot register been established and maintained?

  Yes

  No

  N/A

• Is imported material recorded in the Truck Importing Fill Sheet?

  Yes

  No

  N/A

• Is incoming material checked for conformity on the incoming materials checklist?

  Yes

  No

  N/A

• Is material carted from site recorded in the Truck Tipping Sheet?

  Yes

  No

  N/A

• Is placement of concrete in each lot recorded in concrete traceability sheet?

  Yes

  No

  N/A

Inspection & Testing

• Do client-supplied products meet specified requirements?

  Yes

  No

  N/A

• Do all ITP's have inspection and test records attached? (This may include: Verification checklists, test reports, compliance certificates, weighbridge dockets, survey reports, NCR and NCR register etc)

  Yes

  No

  N/A

Survey Control

• Are all set out surveys made from control stations established by the client?

  Yes

  No

  N/A

• Are additional stations established from the original control's stations by a qualified engineering surveyor or registered surveyor?

  Yes

  No

  N/A

Control of Monitoring & Measuring Devices?

• Is the measuring equipment site register being maintained?

  Yes

  No

  N/A

• Are two-peg tests conducted prior to any critical levelling activity?

  Yes

  No

  N/A

• Are two-peg tests recorded in register?

  Yes

  No

  N/A

• Does any of the equipment require calibration?

  Yes

  No

  N/A

• If yes, which equipment requires calibration?

  Yes

  No

  N/A

Service Search

• Has information been obtained from Dial-Before-You-Dig?

  Yes

  No

  N/A

• Are related plans/information kept in site file?

  Yes

  No

  N/A

• Is a service search conducted according to procedure?

  Yes

  No

  N/A

• Is the client satisfied with our work?

  Yes

  No

  N/A

• What has been client feedback?

• Have there been any complaints from the Client or local community?

  Yes

  No

  N/A

• What has been the complaints from the Client or local community?

• Yes

  No

  N/A

• If an incident/improvement/non-conformance report was completed, was it forwarded to the client within 24 hours?

  Yes

  No

  N/A

Control of Non-Conformances

• Is the NCR Register up to date?

  Yes

  No

  N/A

• Is the project monitored for non-conformances including safety, environmental, procedures not documented properly, forms not completed as per their procedure etc

  Yes

  No

  N/A

• For NCR's, have corrective and preventative actions been identified and documented in the NCR/PAR form?

  Yes

  No

  N/A

• Have NCR's been closed out?

  Yes

  No

  N/A

Improvement

• Are there any opportunities to make construction processes or work methods or management systems more efficient or effective?

  Yes

  No

  N/A

• If yes, what opportunities?

  Yes

  No

  N/A

• Has this opportunity been documented in an incident/improvement report form?

  Yes

  No

  N/A

• Project Manager

  Sign

• Supervisor

  Sign

• Director

  Sign

• Project Administrator

  Sign