Project WHS Management System Audit Report

Project WHS Management Plan Audit

• Project:

• Conducted on:

  Date

• Client:

• Principal Contractor:

• NSW Public Works personnel attending the audit:

• Principal Contractor, Site Management Representative(s) attending the audit:

• Auditor:

• Project value:

• Project start date:

  Date

• Project end date:

  Date

• Number of workers on site:

• Site work activities / trades on site:

Audit Summary

• WHS System elements subject to audit:

  Select Management committment Communication & Consultation Principal Contractors & Service Providers Risk Management Design Incident Management & Corrective Action Purchasing, Handling, Storage, Packaging and Delivery Project Performance Internal Reviews Documentation & Records Review of site work activity

  • Management committment
  • Communication & Consultation
  • Principal Contractors & Service Providers
  • Risk Management
  • Design
  • Incident Management & Corrective Action
  • Purchasing, Handling, Storage, Packaging and Delivery
  • Project Performance
  • Internal Reviews
  • Documentation & Records
  • Review of site work activity

• Audit summary

Senior Management Commitment

• Ask Site Management Representative (Project Manager) to explain in his / her own words what their WHS responsibilities are?

  Select Site Inductions Review SWMS Monitor SWMS compliance Site First Aid Officer Conduct Toolbox Talks Conduct Daily Pre-starts Manage Emergencies investigate incidents Hazardous Chemical Regiaster Maintain Site Registers Prepare Monthly WHS Reports Implement Corrective Actions Organise site training Perform site risk assessments Prepare the Project WHS MP Implement the Project WHS Management Plan Prepare the Project Risk Assessment Approve the Project Risk Assessment Attend meetings with Client Manage injury management / rehabilitation Report serious incidents to WorkCover Report site WHS incidents / WorkCover visits to Client /. Internal Check and record details of plant coming on site Supervise site work activity Plant Risk Assessments Workplace Safety Inspections Conduct Plant Risk Assessments

  • Site Inductions
  • Review SWMS
  • Monitor SWMS compliance
  • Site First Aid Officer
  • Conduct Toolbox Talks
  • Conduct Daily Pre-starts
  • Manage Emergencies
  • investigate incidents
  • Hazardous Chemical Regiaster
  • Maintain Site Registers
  • Prepare Monthly WHS Reports
  • Implement Corrective Actions
  • Organise site training
  • Perform site risk assessments
  • Prepare the Project WHS MP
  • Implement the Project WHS Management Plan
  • Prepare the Project Risk Assessment
  • Approve the Project Risk Assessment
  • Attend meetings with Client
  • Manage injury management / rehabilitation
  • Report serious incidents to WorkCover
  • Report site WHS incidents / WorkCover visits to Client /. Internal
  • Check and record details of plant coming on site
  • Supervise site work activity
  • Plant Risk Assessments
  • Workplace Safety Inspections
  • Conduct Plant Risk Assessments

• Ask Site Management Representative ( Site Manager / Supervisor) to explain in his / her own words what their WHS responsibilities are?

  Select Site Inductions Review SWMS Monitor SWMS compliance Site First Aid Officer Conduct Toolbox Talks Conduct Daily Pre-starts Manage Emergencies investigate incidents Hazardous Chemical Regiaster Maintain Site Registers Prepare Monthly WHS Reports Implement Corrective Actions Organise site training Perform site risk assessments Prepare the Project WHS MP Implement the Project WHS Management Plan Prepare the Project Risk Assessment Approve the Project Risk Assessment Attend meetings with Client Manage injury management / rehabilitation Report serious incidents to WorkCover Report site WHS incidents / WorkCover visits to Client /. Internal Check and record details of plant coming on site Supervise site work activity Plant Risk Assessments Workplace Safety Inspections Conduct Plant Risk Assessments

  • Site Inductions
  • Review SWMS
  • Monitor SWMS compliance
  • Site First Aid Officer
  • Conduct Toolbox Talks
  • Conduct Daily Pre-starts
  • Manage Emergencies
  • investigate incidents
  • Hazardous Chemical Regiaster
  • Maintain Site Registers
  • Prepare Monthly WHS Reports
  • Implement Corrective Actions
  • Organise site training
  • Perform site risk assessments
  • Prepare the Project WHS MP
  • Implement the Project WHS Management Plan
  • Prepare the Project Risk Assessment
  • Approve the Project Risk Assessment
  • Attend meetings with Client
  • Manage injury management / rehabilitation
  • Report serious incidents to WorkCover
  • Report site WHS incidents / WorkCover visits to Client /. Internal
  • Check and record details of plant coming on site
  • Supervise site work activity
  • Plant Risk Assessments
  • Workplace Safety Inspections
  • Conduct Plant Risk Assessments

• Ask the Site Management Representative how they are held accountable for their WHS performance?

  Select Informal meetings Monthly reporting Staff performance reviews Results of audits Project meetings Informal feedback

  • Informal meetings
  • Monthly reporting
  • Staff performance reviews
  • Results of audits
  • Project meetings
  • Informal feedback

• Ask Site Management Representatives to provide details of their WHS training / competences?

  Select WorkCover WHS Induction Site Induction First aid Risk Management for Supervisors Confined Space Work at height Scaffolding Traffic Control GC21 Contracts Company WHS Management System High Risk Work Licience Hazardous Substances Manual Handling Cert IV WHS

  • WorkCover WHS Induction
  • Site Induction
  • First aid
  • Risk Management for Supervisors
  • Confined Space
  • Work at height
  • Scaffolding
  • Traffic Control
  • GC21 Contracts
  • Company WHS Management System
  • High Risk Work Licience
  • Hazardous Substances
  • Manual Handling
  • Cert IV WHS

• Ask the Site Management Representative to explain in their own words what the companys' WHS Policy says?

  Select Company WHS commitments Complinace with legislation Training Consultation and Communication Risk Management Safe work place Leadership by Senior Managers Managers responsibilities

  • Company WHS commitments
  • Complinace with legislation
  • Training
  • Consultation and Communication
  • Risk Management
  • Safe work place
  • Leadership by Senior Managers
  • Managers responsibilities

• Non-conformance / Observation

• Comment:

Communication and Consultation

• Established and reviews site consultation arrangements with workers and service providers?

  OK

  Can do better

  NA

• Non-conformance / Observation:

• Ensures that all work groups will be represented by either the WHS Committee or Representative or are involved in the site-specific "other agreed arrangements?

  OK

  Can do better

  NA

• Non-conformance / Observation:

• The election of WHS Committee Members or HSR Representatives, applicable to the agreed site consultation and coordination arrangements?

  OK

  Can do better

  NA

• Non-conformance / Observation:

• Ensures that each member of the WHS Committee or HSR Representative undertakes WHS consultation training?

  Yes

  No

  N/A

• Non-conformance / Observation:

• Records, published and encouraged workers representatives to participate in the work site consultation arrangementsb on a regular basis?

  OK

  Can do better

  NA

• Non-conformance / Observation:

• Consults on the job through daily communication between site managers, workers and service providers?

  OK

  Can do better

  NA

• Non-conformance / Observation:

• Provides access to relevant WHS information through Notice Boards, Toolbox Talks meetings, Circulars and Safety Alerts?

  OK

  Can do better

  NA

• Non-conformance / Observation:

• Liaises with their Services Providers to coordinate WHS consultation and communication on work sites and regularly communicates with Unions?

  OK

  Can do better

  NA

• Non-conformance / Observation:

• Comment:

Managing subcontractors and Service Providers

• Assesses and selects and service providers in the supply chain on their ability to comply with WHS requirement?

  OK

  Can do better

• Non-conformance / Observation:

• Specifies appropriate WHS requirements in all contracts entered into, including requiring the Principal Contractor to provide SWMS for high risk construction work activities?

  OK

  Can do better

• Non-conformance / Observation:

• Provides service providers with access to the WHS Management Plan, informs service providers of the content of the WHS Management Plan and maintains and reviews the WHS Management Plan?

  OK

  Can do better

• Non-conformance / Observation:

• Monitors the service providers compliance with safe working methods?

  OK

  Can do better

• Non-conformance / Observation:

• Managers any of its service providers poor performance?

  OK

  Can do better

• Non-conformance / Observation:

• Comment:

Risk Management : Can the contractor provide evidence of?

• Identification of Project WHS hazards, assessing risks and devising risk controls that eliminating risks were reasonably practicable or minimise risk according to the Hierarchy of Controls?

  OK

  Can do better

• Non-conformance / Observation

• Selection of the most effective risk control measures?

  OK

  Can do better

• Non-conformance / Observation

• Systematically reviewing the adequacy of the risk control measures and the effectiveness of the control measures and making improvements?

  OK

  Can do better

• Non-conformance / Observation

• Dealing with hazards and related risks in the event of an incident or illness / injury?

  OK

  Can do better

• Non-conformance / Observation

• Developing and implementing Safe Work Method Statements?

  OK

  Can do better

• Non-conformance / Observation

• Reviewing Service Providers Safe Work Method Statement?

  OK

  Can do better

• Non-conformance / Observation

• Compliance with relevant workplace injury management and workers' compensation legislation, standards and Codes of Practice?

  OK

  Can do better

• Non-conformance / Observation

• Preparing and communicating Site Safety Rules?

  OK

  Can do better

• Non-conformance / Observation

• Comments

Design : Is there evidence available to show that the contractor ?

• Consults with the Client and designer about:<br>- health and safety risks arising from the design during construction work are eliminated or minimised.<br>- any information they may have in relation to hazards and risks at or in the vicinity of the workplace where the construction work is to be carried out.

  OK

  Can do better

• Non-conformance / Observation

• Obtained safe design information from the Client or Designer?

  OK

  Can do better

• Non-conformance / Observation

• Reviews safe design design information adopting a hazard identification and WHS risk assessment approach?

  OK

  Can do better

• Non-conformance / Observation

• Applies of the hierarchy of hazard controls to design out and / or otherwise manage the hazards?

  OK

  Can do better

• Non-conformance / Observation

• Consults with subcontractors, consultants and end users about hazards and WHS risk management?

  OK

  Can do better

• Non-conformance / Observation

• Communicates and consultswith workers and service providers about WHS design issues and risk control measures?

  OK

  Can do better

• Non-conformance / Observation

• Includes safe design information, including the outcomes from the review of this information into the Project WHS Management Plan?

  OK

  Can do better

• Non-conformance / Observation

• Comments

Training : Can the contractor provide evidence of?

• Identifying the training needs of management,supervisors, workers, service providers and visitors?

  OK

  Can do better

• Non-conformance / Observation:

• Providing site WHS induction training, task training and refresher training?

  OK

  Can do better

• Non-conformance / Observation:

• Providing HSR Representatives with WHS Consultation training ?

  OK

  Can do better

  NA

• Non-conformance / Observation:

• Providing specific training necessary to confirm with WHS requirements.

  OK

  Can do better

• Non-conformance / Observation:

• Providing training in Emergency Procedures?

  OK

  Can do better

• Non-conformance / Observation:

• Keeping appropriate records of training?

  OK

  Can do better

• Non-conformance / Observation:

• Making sure that all workers on site have completed the WorkCover General WHS Construction Induction training?

  OK

  Can do better

• Non-conformance / Observation:

• Comment:

Incident Management & Corrective Action : Can the contractor provide evidence of:-

• Detecting and documenting issues and incidences of non-conformance and non-compliance?

  OK

  Can do better

• Non-conformance / Observation:

• Quarantining and disposal of non-conforming materials and substances?

  OK

  Can do better

  NA

• Non-conformance / Observation:

• Can the contractor provide evidence of information about Project incidents and corrective actions being communicated:<br>1. Within the organisation<br>2. Client<br>3. The Regulator<br>4. Service Providers working on site<br>5. Site Workers.

  OK

  Can do better

• Non-conformance / Observation:

• Can the contractor provide evidence of:<br>1: Incidents / illness / injury reporting and investigation, including the identification of the root cause?<br>2: Implementation of corrective actions?<br>3: Monitoring the effectiveness of corrective actions, including keeping records?<br>4: Implementing injury management and return to work plans?

  OK

  Can do better

• Non-conformance / Observation:

• Comment:

Inspection, Testing and Servicing : Can the contractor provide evidence of?

• Developing and maintaining a schedule of inspection, testing and servicing for all project (prior to commencement of work) based on the level of risk involved?

  OK

  Can do better

• Non-conformance / Observation:

• Maintaining records of inspection testing and servicing?

  OK

  Can do better

• Non-conformance / Observation:

• Can the contractor provide evidence that inspection, testing and where relevant servicing are being carried out?

  Select Incoming products, such as material, plant and equipment? Work site environment? Work practices generally? Access & Egress Hazard & Risk control measures? Adherence to Site Safety Rules? Electrical safety Plant & Equipment

  • Incoming products, such as material, plant and equipment?
  • Work site environment?
  • Work practices generally?
  • Access & Egress
  • Hazard & Risk control measures?
  • Adherence to Site Safety Rules?
  • Electrical safety
  • Plant & Equipment

• Sighted the records of inspection and tests.

• Non-conformance / Observation:

• What WHS information is included in the Inspection and Test Plan?

  Select Specify standards against which inspection and testing and servicing will be conducted Specify particulars of the inspection, testing & servicing program Assign responsibility Specify competencies Specify the requirements for the accuracy and calibration of testing equipment Specify the records of performance

  • Specify standards against which inspection and testing and servicing will be conducted
  • Specify particulars of the inspection, testing & servicing program
  • Assign responsibility
  • Specify competencies
  • Specify the requirements for the accuracy and calibration of testing equipment
  • Specify the records of performance

• Non-conformance /Observation:

• Can the contractor provide evidence of identifying the work activities were workers exposed to hazards that require health surveillance and monitoring?

  OK

  Can do better

  NA

• Non-conformance / Observation:

• Comments:

Purchasing, Handling, Storage, Packaging and Delivery : Can the contractor provide evidence of:-

• Pre-purchase identification of potential WHS risks that may be introduced to the work site from supplied plant and materials?

  OK

  Can do better

• Non-conformance / Observation:

• Assessing suppliers ability to comply with the organisations WHS specifications for the provision of plant and materials?

  OK

  Can do better

• Non-conformance / Observation:

• Verifying that client supplied plant and materials meet WHS specifications?

  OK

  Can do better

• Non-conformance / Observation:

• Checking that suppliers provide all relevant WHS information for their plant and materials?

  OK

  Can do better

• Non-conformance / Observation:

• Maintaining records of supplied plant and materials identified as having WHS risks?

  OK

  Can do better

• Non-conformance / Observation:

• Appropriate licensing, certification and qualification of anyone who will be engaged in hazardous processes?

  OK

  Can do better

• Non-conformance / Observation:

• Safe handling and storage of products, including hazardous chemicals and dangerous goods?

  OK

  Can do better

• Non-conformance / Observation:

• Assessment and control of manual handling risk?

  OK

  Can do better

• Non-conformance / Observation:

• Assessment and control of materials handling risks?

  OK

  Can do better

• Non-conformance / Observation:

• Identification of hazardous chemicals and dangerous goods through appropriate labelling.

  OK

  Can do better

• Non-conformance / Observation:

• Provision of information on hazardous chemicals (such as through Safety Data Sheets)?

  OK

  Can do better

• Non-conformance / Observation:

• Maintenance of a register of hazardous chemicals and dangerous goods and associated records of risk assessments?

  OK

  Can do better

• Non-conformance / Observation:

• Checking compliance with registration requirements of plant and plant design?

  OK

  Can do better

• Non-conformance / Observation:

• Comment:

Internal Reviews: Can the Contractor provide evidence of?

• Carrying out reviews at regular intervals?

  OK

  Can do better

• Non-conformance / Observation:

• Identifying deficiencies in the WHS Management System and Project WHS Plan?

  OK

  Can do better

• Non-conformance / Observation:

• Documenting retires?

  OK

  Can do better

• Non-conformance / Observation:

• Conducting regular audits of implementation and compliance with the WHS Management System and plans.

  OK

  Can do better

• Non-conformance / Observation:

• Identifying the root cause if any breaches / non-conformances and implementing corrective actions?

  OK

  Can do better

• Non-conformance / Observation:

• Implementing follow-up procedures to assess the effectiveness of any corrective actions?

  OK

  Can do better

• Non-conformance / Observation:

• Communicating the results of reviews to Senior Management and the status of corrective actions?

  OK

  Can do better

• Non-conformance / Observation:

• Comment

Client Reporting and Project performance management : Can the contractor provide evidence of?

• Incorporating WHS objectives and targets into the Project WHS Management Plan?

  OK

  Can do better

• Non-conformance / Observation:

• Preparing WHS performance reports / records, e.g., monthly for submission to Contractor management representatives?

  OK

  Can do better

• Non-conformance / Observation:

• The review of the Project WHS performance reports by Senior Management, to consider and provide feedback to the Project Team?

  Yes

  No

  N/A

• Non-conformance / Observation:

• The timely reporting of WHS issues to the Client including:

  Select Worksite incidents, including near misses and contact with hidden services WorkCover NSW site visits WorkCover NSW Notices issued Visits by Unions to site Results of internal reviews, site inspections etc Results of Audits, including non-conformances and implementation of corrective actions

  • Worksite incidents, including near misses and contact with hidden services
  • WorkCover NSW site visits
  • WorkCover NSW Notices issued
  • Visits by Unions to site
  • Results of internal reviews, site inspections etc
  • Results of Audits, including non-conformances and implementation of corrective actions

• Evidence sighted:

• Non-conformance / Observation:

• Comment:

Site observations

• Add media

  Media

• Site Observation identified:

Signatures

• The audit findings have been discussed with the Site Management Representatives?

• The agreed date for the Principal Contractor to address the Site Observations is:

  Date

• The agreed date for the Principal Contractor to provide the response to the audits non-conformances and observation is:

  Date

• NSW Public Works representative:

  Sign

• Principal contractor:

  Sign

• Auditor:

  Sign

• Date and time

  Date

Documentation and Records

• Yes

  No

  N/A

• Yes

  No

  N/A