Redhills 4 stage Audit form 37 January 2106 version 3

• Audit Title

• Auditor

• Auditee

• Conducted on

  Date

• Job Number

• Site address

• This Audit covers:

  Select Management Survey Referbishment Survey Demolition Survey Bulk Sampling and Re-inspections Reinspection only Survey Re-Survey BAM Basic Air monitoring 4 Stage Clearance Bulk ID Bulk ID Soils

  • Management Survey
  • Referbishment Survey
  • Demolition Survey
  • Bulk Sampling and Re-inspections
  • Reinspection only
  • Survey Re-Survey
  • BAM Basic Air monitoring
  • 4 Stage Clearance
  • Bulk ID
  • Bulk ID Soils

• Client

• Reason for Audit

  Select Approval Assessment Annual Re - Survey Blind Re-Survey

  • Approval
  • Assessment
  • Annual
  • Re - Survey
  • Blind Re-Survey

• Brief Description of Work

• Technical Ability to perform witnessed activity

  Poor Technical ability

  Average Technical ability

  Good Technical ability

  Very good Technical ability

  Excellent Technical ability

• Score

  1

  2

  3

  4

  5

• Comment

• General knowledge about asbestos types, materials and associated health effects

  Select Able to name all 6 asbestos types Able to give examples of materials containing asbestos Aware of the health effects of asbestos (discussed) Demonstrates a higher level of understanding on Asbestos

  • Able to name all 6 asbestos types
  • Able to give examples of materials containing asbestos
  • Aware of the health effects of asbestos (discussed)
  • Demonstrates a higher level of understanding on Asbestos

• Score

  1

  2

  3

  4

  5

• Comment

• Knowledge of company related quality procedures, activities and associated H&S legislation

  Select Aware of company procedures (discussed) Aware of Guidance HSG 264 (discussed) Aware CAR 2012 (discussed) Aware of UKAS requirements (discussed) Aware of legal responsibility (discussed)

  • Aware of company procedures (discussed)
  • Aware of Guidance HSG 264 (discussed)
  • Aware CAR 2012 (discussed)
  • Aware of UKAS requirements (discussed)
  • Aware of legal responsibility (discussed)

• Score

  1

  2

  3

  4

  5

• Comment

• Maintenance of equipment used for work, including PPE and RPE

  Select Mask in good condition Mask paperwork up to date Work boots in good condition Ladders in good condition and up to date Other (Hard hat, glasses ect) all in good condition

  • Mask in good condition
  • Mask paperwork up to date
  • Work boots in good condition
  • Ladders in good condition and up to date
  • Other (Hard hat, glasses ect) all in good condition

• Score

  1

  2

  3

  4

  5

• Comment

• Ability / Attitude to represent company i.e turn out, communication, time keeping, approach to work

  Select Professional approach to work Well turned out, company clothing or smart Good communication with client or site staff On time Good attitude

  • Professional approach to work
  • Well turned out, company clothing or smart
  • Good communication with client or site staff
  • On time
  • Good attitude

• Score

  1

  2

  3

  4

  5

• Comment

• Audit satisfactory

  Yes

  No

  N/A

• Approval Granted

  Yes

  No

  N/A

• Action to close out

  yes

  no

  N/A

• Has the Auditee accepted the findings raised during the audit and agreed to the corrective actions

  Yes

  No

  N/A

• Is the Plan of work including the risk assessment (RA) on site

  Yes

  No

  N/A

• Scope of work reviewed?

  Yes

  No

  N/A

• Has the Plan of work (POW) been thoroughly planed by the PM?

  Yes

  No

  N/A

• Is the scope of work fit for purpose?

  Yes

  No

  N/A

• Before start, all limitations accepted and understood, does the surveyor fully understand what they are doing?

  Yes

  No

  N/A

• Risk assessment completed and signed on arrival?

  Yes

  No

  N/A

• Is the POW being used over several days / several sites; if so, relevance of RA and limitations

  Yes

  No

  N/A

• Are all significant risks identified with suitable controls detailed within HSP 01?

  Yes

  No

  N/A

• Are there any high risk activities? i. e. Work @ height, work in confined spaces. If so are they properly planned and are they being conducted in accordance with method statement?

  Yes

  No

  N/A

• Has the on site analyst / Surveyor completed all necessary pre - start inspections of equipment and all labelled correctly?

  Yes

  No

  N/A

• Ladder No:

• Photograph of ladder / Ladders if required

  Media

• Ladder date:

• Mask number:

• Photograph of mask / Masks if required

  Media

• Mask paperwork Checked

  Yes

  No

  N/A

• Tool box checked

• Photograph of tools / tool box if required

  Media

• Does the analyst / Surveyor have all necessary PPE / RPE and is it being used correctly?

  Yes

  No

  N/A

• Are safe access/egress routes available and are they free from trip and fall hazards?

  Yes

  No

  N/A

• If not; is the on site analyst / Surveyor reliant on other contractors for safe access? If so, is this safe and sufficient for the task?

  Yes

  No

  N/A

• Is the on site analyst / Surveyor wearing all company issued uniform?

  Yes

  No

  N/A

• General knowledge about asbestos, asbestos types, health effects, control limits, RPE and mask APF reviewed?

  Yes

  No

  N/A

• Current level of approval

  Select Basic Air Monitoring CAT 1 Clearance CAT 2 Clearance CAT 3 Clearance

  • Basic Air Monitoring
  • CAT 1 Clearance
  • CAT 2 Clearance
  • CAT 3 Clearance

• Approval level ( following approval audit )

  Select Basic Air Monitoring CAT 1 Clearance CAT 2 Clearance CAT 3 Clearance

  • Basic Air Monitoring
  • CAT 1 Clearance
  • CAT 2 Clearance
  • CAT 3 Clearance

• Qualifications

  Select P403 P404 RSPH CCP

  • P403
  • P404
  • RSPH
  • CCP

• Is lab location suitable i.e. clean, good seating and lighting.?

  Yes

  No

  N/A

• Has lab air test been completed in last seven days?

  Yes

  No

  N/A

• Is ALL equipment in date with calibration sticker in place?

  Yes

  No

  N/A

• All in good working order?

  Yes

  No

  N/A

• Are all sample cowls protected correctly?

  Yes

  No

  N/A

• Is microscope set up correctly as described in QSOP 1 to achieve Kohler illumination?

  Yes

  No

  N/A

• Band 5 checked by Analyst and visible? (Auditor to confirm)

  Yes

  No

  N/A

• Measured Graticule checked?

  Yes

  No

  N/A

• Aware of how to adjust all parts for type of microscope used?

  Yes

  No

  N/A

• Is the analyst aware that they are ultimately responsible for ensuring that the kit which is in use is in date and fit for purpose

  Yes

  No

  N/A

• Aware that field blank must be completed for all Air Monitoring jobs (each day)

  Yes

  No

  N/A

• Are all RA documents current and completed correctly with all calculations checked?

  Yes

  No

  N/A

• Is analyst able to calculate reported results using full formula?

  Yes

  No

  N/A

• Is sampling pump set up correctly with filter mounted in clean head and sample head positioned at correct height?

  Yes

  No

  N/A

• All measurements time/ flow taken correctly and recorded on site paperwork?

  Yes

  No

  N/A

• Have slides been cleared in accordance's with QSOP1 and HSG 248 i.e. slides have been mount correctly are clear with no paper still visible and are relatively un-distorted

  Yes

  No

  N/A

• Are slides stored correctly in a slide box and information recorded on slide correctly, including slide box sticker?

  Yes

  No

  N/A

• Aware that slide boxes must be returned to accredited office and not stored on site?

  Yes

  No

  N/A

• Does analyst know what their issuing office is and recording correctly on RA forms.?

  Yes

  No

  N/A

• Does analyst understand QSOP 1 for completing TWA personal monitoring?

  Yes

  No

  N/A

• Copy of relevant documentation available on site?

  Yes

  No

  N/A

• General discussion regarding sampling strategies, different types of sampling – re: HSG 248 Chapter 5? / current legislation /limits of detection and problem situations

  Yes

  No

  N/A

• Aware of Entry and exit procedure as outlined in QSOP1

  Yes

  No

  N/A

• Can the Analyst explain the WHO counting rules and other potential issues with counting?

  Yes

  No

  N/A

• Analyst's Monthly QC up to date ? (check with PC)

  Yes

  No

  N/A

• Review of paperwork at QC stage; have any anomalies been identified?

  Yes

  No

  N/A

• Has analyst carried out a review of the contractors risk assessment/scope of works and established if it has been complied with - Analyst aware how to proceed if this is not available on site?

  Yes

  No

  N/A

• Analyst aware that ALC to complete initial visual assessment?

  Yes

  No

  N/A

Stage 1

• Witnessed

  Yes

  No

  N/A

• Inspection of work areas, CCTV or viewing panel to be aware of wet areas, settled dust, waste etc.?

  Yes

  No

  N/A

• Inspect airlocks for all required items?

  Yes

  No

  N/A

• Inspect DCU for all required items?

  Yes

  No

  N/A

• Inspect along transit routes?

  Yes

  No

  N/A

• All adjacent areas including location of NPU?

  Yes

  No

  N/A

• Waste storage areas?

  Yes

  No

  N/A

• Pumps set up in lab?

  Yes

  No

  N/A

• Entry/exit procedures to enclosure correct. Make sure water and vacuum cleaner available for exit. (As described in QSOP 1)

  Yes

  No

  N/A

Stage 2

• Witnessed

  Yes

  No

  N/A

• Analyst carried out visual inspection to a satisfactory standard?

  Yes

  No

  N/A

• Min equipment torch, mirror, sharp item.

  Yes

  No

  N/A

• Use of torch at angle to check for settled dust?

  Yes

  No

  N/A

• All fibre retaining materials removed or excluded from visual?

  Yes

  No

  N/A

• All plant within area inspected as part of visual?

  Yes

  No

  N/A

• Is there any evidence of sealants/encapsulants which have been used prior to the visual that has not been agreed with either the PM or the client?

  Yes

  No

  N/A

• Is the analyst aware what to do in this situation?

  Yes

  No

  N/A

• Understands how to proceed with the contractor if they refuses to co-operate whilst undertaking minor remedial works

  Yes

  No

  N/A

• Communicates with ALC for minor cleaning, aware of level of cleaning before stage 2 fail?

  Yes

  No

  N/A

• That under no circumstances should the analyst undertake any cleaning whilst in the enclosure

  Yes

  No

  N/A

Stage 3

• Witnessed

  Yes

  No

  N/A

• NPU Pre filter changed and capped?

  Yes

  No

  N/A

• Discuss how to work out No of samples for both m2/m3 ?

  Yes

  No

  N/A

• Understands how to pool samples?

  Yes

  No

  N/A

• Distribution of samples suitable? (dead spots)

  Yes

  No

  N/A

• Disturbed air test 1.5 min per sample while pumps running. Long handle for >20 m2?

  Yes

  No

  N/A

• Bristles in brush or broom solid with un-feathered tips

  Yes

  No

  N/A

• Flow rate checked on completion of tests?

  Yes

  No

  N/A

• Decontamination of equipment in airlock?

  Yes

  No

  N/A

• Understands how to offset LOD to report @<0.01?

  Yes

  No

  N/A

• Aware of No of samples to report >0.01 but <0.015?

  Yes

  No

  N/A

Stage 4

• Witnessed

  Yes

  No

  N/A

• Completed all areas checked listed in stage 2?

  Yes

  No

  N/A

• Aware of level of visual inspection for stage 4?

  Yes

  No

  N/A

• Aware that the DCU and a H-Vac should still be present until S4 is complete?

  Yes

  No

  N/A

• Aware of when to undertake Reassurance Air Test at stage 4?

  Yes

  No

  N/A

Procedures

• All RA documents filled out correctly. Understands that each stage must be signed at the time each stage completed.(Calculations and all entries need to be checked)

  Yes

  No

  N/A

• Aware how to report stage fail and repeat a particular stage?

  Yes

  No

  N/A

• Understand how to report all remaining ACMs on form RA03?

  Yes

  No

  N/A

• Hygiene Facility Clearance witnessed and satisfactory?

  Yes

  No

  N/A

• Analyst questioned about problem situations that can be encountered during clearance works?

  Yes

  No

  N/A

• All four stages not witnessed, detailed discussion regarding other elements of test to be completed. (For new approvals first 3 stages MUST be witnessed)

  Yes

  No

  N/A

• Is the Analyst / Surveyor aware of the company’s commitment to Its environmental performance?

  Yes

  No

  N/A

• Is the Analyst / Surveyor aware of the Standard that we operate to (ISO14001)?

  Yes

  No

  N/A

• Where to find its policies?

  Yes

  No

  N/A

• Does the analyst car share or use public transport where possible?

  Yes

  No

  N/A

• Is the analyst disposing of waste on site appropriately?

  Select All asbestos waste Double Bagged Properly sealed Identifiable as waste Being disposed of appropriately on return from site

  • All asbestos waste Double Bagged
  • Properly sealed
  • Identifiable as waste
  • Being disposed of appropriately on return from site

• Where electrical equipment is used is it Turned off when not in use?

  Yes

  No

  N/A

• If site activities include air monitoring of atmosphere for substance release is the Analyst following company procedures? (i.e. background, leak testing)

  Safe

  At risk

• Are there any aspects to our work may cause environmental issues?

  Safe

  At risk

• Does the surveyor / analyst have any suggestions on how Redhills can further reduce its Environmental impact?

• List of Non - compliance

Non - compliance

• Non - conformance Details

• Corrective Action Required

• Person Responsible

• Timescale / Priority

• Completed

• R / Points

  Select Quality - Accommodation and environment / Close out of previous technical audits / Client confidentiality / Internal Quality control / Independence Impartiality & Integrity / Document Control Reporting - Document Control / Opinions and interpretation / RA Certificates Equipment Calibration Control - Ladder (out of date / Damaged ) / Electrical Equipment - (out of date / Damaged ) / General Kit - (Items missing / out of date / Damaged ) PPE - Boots (not worn, insufficient / Damaged ) Cut proof gloves - ( not worn, insufficient / Damaged ) / General Kit - ( not worn, insufficient ) RPE - not worn / not clean shaven / incomplete - insufficient / out of date RPE check sheet Handling of Samples - contaminated tools / Other / poor technique Site Documentation - HSP 01 missing or incomplete / Wrong issue number or missing documents / Relevant QSOP's missing or incorrect issue Contract Review / Services to the client - Risk assessment (not present - inadequite / not signed / other) / Method statement - (no plan of work / POW inadequate / Other ) Site work - staff training / Quality Procedures - Missed asbestos / Sample - Site operations (unsafe site conditions / DCU / Transit issues - Working unsafely (other)

  • Quality - Accommodation and environment / Close out of previous technical audits / Client confidentiality / Internal Quality control / Independence Impartiality & Integrity / Document Control
  • Reporting - Document Control / Opinions and interpretation / RA Certificates
  • Equipment Calibration Control - Ladder (out of date / Damaged ) / Electrical Equipment - (out of date / Damaged ) / General Kit - (Items missing / out of date / Damaged )
  • PPE - Boots (not worn, insufficient / Damaged ) Cut proof gloves - ( not worn, insufficient / Damaged ) / General Kit - ( not worn, insufficient )
  • RPE - not worn / not clean shaven / incomplete - insufficient / out of date RPE check sheet
  • Handling of Samples - contaminated tools / Other / poor technique
  • Site Documentation - HSP 01 missing or incomplete / Wrong issue number or missing documents / Relevant QSOP's missing or incorrect issue
  • Contract Review / Services to the client - Risk assessment (not present - inadequite / not signed / other) / Method statement - (no plan of work / POW inadequate / Other )
  • Site work - staff training / Quality Procedures - Missed asbestos / Sample - Site operations (unsafe site conditions / DCU / Transit issues - Working unsafely (other)

• Photograph if required

  Media

• Signed by Surveyor / Analyst to confirm finding / findings

  Sign

• Notes

• Photographs or drawing

  Media

• Drawing

  Drawing