Site compliance Audit

Reason for Audit

Brief Description of Work

Technical Ability to perform witnessed activity

Score

Comment

General knowledge about asbestos types, materials and associated health effects

Score

Comment

Knowledge of company related quality procedures, activities and associated H&S legislation

Score

Comment

Maintenance of equipment used for work, including PPE and RPE

Score

Comment

Ability / Attitude to represent company i.e turn out, communication, time keeping, approach to work

Score

Comment

Audit satisfactory

Approval Granted

Action to close out

Has the Auditee accepted the findings raised during the audit and agreed to the corrective actions

pre - start Health & Safety Assessment

Is the Plan of work including the risk assessment (RA) on site

Scope of work reviewed?

Has the Plan of work (POW) been thoroughly planed by the PM?

Is the scope of work fit for purpose?

Before start, all limitations accepted and understood, does the surveyor fully understand what they are doing?

Risk assessment completed and signed on arrival?

Is the POW being used over several days / several sites; if so, relevance of RA and limitations

Are all significant risks identified with suitable controls detailed within HSP 01?

Are there any high risk activities? i. e. Work @ height, work in confined spaces. If so are they properly planned and are they being conducted in accordance with method statement?

Has the on site analyst / Surveyor completed all necessary pre - start inspections of equipment and all labelled correctly?

Ladder No:

Photograph of ladder / Ladders if required

Ladder date:

Mask number:

Photograph of mask / Masks if required

Mask paperwork Checked

Tool box checked

Photograph of tools / tool box if required

Does the analyst / Surveyor have all necessary PPE / RPE and is it being used correctly?

Are safe access/egress routes available and are they free from trip and fall hazards?

If not; is the on site analyst / Surveyor reliant on other contractors for safe access? If so, is this safe and sufficient for the task?

Is the on site analyst / Surveyor wearing all company issued uniform?

General knowledge about asbestos, asbestos types, health effects, control limits, RPE and mask APF reviewed?

Bulk Sampling/Re-inspection Assessment

Current level of approval
Approval level (following approval audit)

Products sampled

Photos of sampled materials

Analyst/Surveyor questioned about suitable protective measures RPE and PPE for: How to assess / re assess the MRA for:

Product type 1 Product type 2 Product type 3

Analyst familiar with method of sampling/what Control measures to take, appropriate tooling used to sample material?

Non essential personnel excluded from sampling area?

Warning signs posted in occupied areas?

Sample size representative of parent material and sufficient in mass for product

Correct sample strategies discussed and control measures(inclusive of PPE & RPE) for this product and others. (list products discussed)

Samples stored and marked correctly to ensure information can be read without opening outer bag?

*Project No * Sample No * Brief Description * Double Bagged

Sample point suitably repaired and labelled, with required information on label? (subject to the client’s instructions)

Sampling sheets/ PDA completed correctly. All three elements of MRA & extent?

Surveyor aware of looking for associated debris originating from sampled product?

All equipment to be cleaned and checked after sampling complete.

Full sampling kit available/checked on site at time of audit?

Photographic records obtained and plans annotated correctly?

Re Inspections Does analyst understand the process of re inspections?

Does analyst understand the process of re inspections?

How to re assess the MRA?

Priority scores and assigning adequate scores, understands Priority scoring and use of them based on use, occupants etc.?

Understanding of Recommended actions?

Surveyor familiar with both paper based and PDA based assessments?

Lead surveyor assessment

Qualifications

Type of building assessed during survey

Extent % covered

Pre-start checks complete

Client/Occupier shown ID card during surveyor introduction? (where applicable)

Plan of Works available on site, reviewed?

Site plans (provided/drawn) if drawn is it an accurate reflection of the site?

Correct forms used with all areas included on sketch diagram?

Site walk through been undertaken?

Has the surveyor explained what is required with Client/Occupier so that they understand the extent of Survey?(subject to conditions as detailed in POW)

Surveyor aware of the importance of a systematic survey approach and text consistency?

Are general observations being recorded

Use of PDA start up, shut down, Data back up all correct?

All fields being completed in order? (Auditor to check Data in PDA)

Survey guidance / current legislation - HSG 264?

Does surveyor have copy available on site along with company in house procedures QSOP 2 (UKAS Manual)?

Aware to report any areas of suspected high risk (>10 score) to project managers and lines of communication? (Surveyor estimated score based predicted scores)

Are areas of No access or limited access being recorded correctly and justified?

Has the surveyor been able to demonstrate knowledge of typical ACMs which might be encountered in this property type / survey type?

During this assessment has surveyor been able to demonstrate through practical assessment or verbal discussions knowledge of other property types and areas of further investigation within other survey types?.

Is there a reasonable negative sampling strategy being adopted for non asbestos replacement products?

Refurbishment / Demolition / or both assessment

Is it acceptable to cause damage as part of the survey?

Has any making good been aloud for and if so please define the amount

Has the level of making good undertaken by the surveyor meet the requirements of the POW

Does the surveyor have all the necessary equipment and supplies to carry out the task and making good

Has enough time been allocated for the task (including making good)

Is there an existing survey register for the site?

Have all "no access" areas been identified required for the POW?

Are all areas to be surveyed unoccupied and all soft furnishings covered during works?

Is any special equipment required for works ?

Is surveyor aware of the requirement to carry out all intrusive investigation using RPE with eye and hand protection being worn – subject to assessment?

Does surveyor seem to have understanding of likely hidden ACM locations within the fabric of the building?

Are adequate inspection points being made to be able to identify possible ACMs?

Are inspection points made safely with consideration to other hazards, such as live services and for the purpose of reinstatement following completion of inspection

Are the following areas being fully inspected in accordance with scope of works? (list if different to areas below)

Name areas inspected, use comments for any additional areas not listed

Comment

Intrusive Sample point suitably repaired and labelled? (subject to the client’s instructions)

Have any limitations been applied to site work that has not met the POW?

Are they fair and reasonable?

Will any areas require Redhills to return to site and if so have these areas been identified as a change to scope or added as a LAG to the report

Aware of the level of visual inspection to be carried out on completion of works form 064. All surveyed areas free of asbestos debris as far as practicable?

Re-Survey assessment

Type of survey originally completed

Proportion % of areas re surveyed in relation to total site

Is/Was original surveyor qualified and approved to complete the type of survey undertaken?

Is resurvey being completed on same day of original survey?

Was the correct type of survey undertaken? (in relation to client’s requirements / instructions).

Has the site layout been sketched correctly showing all locations, all sample points and area ID marked on plans including Project No?

Were all reasonably accessible asbestos products sampled during this survey and a sufficient sampling strategy adopted?

Are the recommendations in the report appropriate to the asbestos product’s condition?

Were the sample location points clearly labelled? (subject to the client’s instructions).

Were areas of no access justified?

Have any areas been limited on inspection requiring a further visit?

Were all ACM products sampled with acceptable sampling strategies?

Was a reasonable negative sampling strategy adopted on site?

During the assessment are there any additional ACM or suspect products identified?

Are site notes/ Dictaphone notes accurate, and show that the survey was carried out in systematic manner?

Do they contain extrapolations, areas of no access?

Based on the findings of this assessment has the site work been completed to a suitable standard?

Are further site re surveys required on surveyor?

Environmental issues

Is the Analyst / Surveyor aware of the company’s commitment to Its environmental performance?

Is the Analyst / Surveyor aware of the Standard that we operate to (ISO14001)?

Where to find its policies?

Does the analyst car share or use public transport where possible?

Is the analyst disposing of waste on site appropriately?

Where electrical equipment is used is it Turned off when not in use?

If site activities include air monitoring of atmosphere for substance release is the Analyst following company procedures? (i.e. background, leak testing)

Are there any aspects to our work may cause environmental issues?

Does the surveyor / analyst have any suggestions on how Redhills can further reduce its Environmental impact?

Non-Conforming Works Report

List of Non - compliance

Non - compliance

Non - conformance Details

Corrective Action Required

Person Responsible

Timescale / Priority

Completed

R / Points
Photograph if required
Signed by Surveyor / Analyst to confirm finding / findings

Audit report notes

Notes

Photographs or drawing
Drawing
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.