Service Supplier Authorization Program

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Request for authorization for radio survey?

  No

  Yes

• Request for authorization for AIS survey?

  No

  Yes

1.Briefing & Aiming

• 1.1. Suppliers providing services on behalf of the owner, such as inspection and testing of radio communication equipment and automatic identification system (AIS), the results of which may form the basis for the surveyor's decisions, shall be approved by the Society according to criteria established in this approval program.

• 1.2.The objective of this approval programme is to ensure that suppliers have qualified personnel and have documented and implemented systems for training, control, verification and reporting. In addition, suppliers shall provide the necessary technical equipment and facilities commensurate with providing a professional service.

• 1.3.This approval programme defines the procedures required for obtaining the Society's approval for inspection, testing and/or measurement of radio equipment and automatic identification system (AIS) on ships, high speed, light craft and Naval Surface Craft and Mobile Offshore Units for compliance with SOLAS regulations.

• 1.4.The approval is valid for three (3) years. Subjected to annual renewal.

• Comments

2.Documents to be submitted

• 2.1. An outline of the supplier’s organisation and management structure, including any subsidiaries to be included in the approval (organization chart)

• 2.2. List of nominated agents

• 2.3. Experience of the supplier in the specific service area

• 2.4. A list of operators, technicians and inspectors

• 2.5. Documentation of training and experience within the radio and/or automatic identification system (AIS) servicing/inspection field, including qualifications according to recognised national, international or industry standards, as relevant, including evidence of approval/acceptance by other certification bodies and/or administrations, if any

• 2.6. List of testing equipment (make and type).

2.6. Minimum required equipment

• 2.6.1. Equipment for measuring frequency, voltage, current and resistance

• 2.6.2. Equipment for measuring power output and reflected power on VHF

• 2.6.3. Acid tester for checking the specific gravity weight in lead accumulator batteries

• 2.6.4. Tester for checking of EPIRB output (correct encoding).

• 2.6.5. AIS tester

• 2.7. Operators guide for the equipment listed in the item above

• 2.8. Training programmes for operators, technicians and inspectors

• 2.9. Checklists/inspection procedures containing all items for the technical execution of a radio and/or automatic identification system (AIS) inspection, including reporting.

• 2.10. Quality manual and/or documented procedures

• 2.11. Information on other activities which may present a conflict of interest

• 2.12. Record of customer claims and corrective actions requested by the Society and/or other certification bodies

• 2.13. Where relevant, list and documented licenses granted by equipment's manufacturer.

3. Access to Reference documents

• 3.1. The supplier shall have access to SOLAS 1974 as amended, current applicable IMO Resolutions, specification on the survey and certification functions of recognised organisations acting on behalf of the administration, ITU Radio Regulations and IMO Performance Standards as well as relevant parts, if any, of the Society's Rules and Guidelines.

  Yes

  No

  N/A

4. Quality assurance system

• 4.1. Maintenance and calibration of the equipment including a record with information on manufacturer and type of equipment, and a log of maintenance and calibrations

• 4.2. Training programmes for the supervisors and the operators

• 4.3. Supervision and verification of operation to ensure compliance with the approved operational procedures

• 4.4. Quality management of subsidiaries and agents

• 4.5. Job preparation

• 4.6. Recording and reporting of information

• 4.7. Code of conduct for the activity

• 4.8. Periodic review of work process procedures, complaints, corrective actions, issuance, maintenance and control of documents.

• Comments:

• Any non conformities or observations from previous audits?

  No

  Yes

Quality assurance

• Quality assurance certificate according to ISO 9001.

• 4.9. Evaluation of personnel for supervisors and inspectors?<br>A. The supervisor shall have minimum two (2) years education from a technical school and experience as a inspector and in addition for inspection of radio equipment, shall be holder of a General Operators Certificate (GOC).<br>B. The inspector carrying out the inspection shall have passed the internal training of the supplier and have at least one (1) year's technical school and at least one year experience as an assistant inspector. In addition, the radio inspectors should be holder of a General Operators Certificate (GOC).

  No

  Yes

• 4.10. Record of personnel, supervisors & inspectors.

• 4.11. Record of the equipment, date of calibration and current status.

5. Procedures

• 5.1. Documented procedures and instructions for radio equipment.

• 5.1.1. Is MODU is included in the application?

• 5.2. Documented procedures for automatic identification system (AIS) equipment,

• Comments

6. Subcontracting

• 6.1. Is the supplier using any sub contractors?

  No

  Yes

• 6.1.1. Records of sub-contractors and evaluation of them.

• Comments:

7. Reporting

• 7.1. Report sample for radio equipment

• 7.1.1 sample report for MODU

• 7.2. Report sample for AIS inspection

• Comments:

8. Confirmations

• 8.1. Client representative name:

• 8.2. Representative position

• Select date

  Date

• I as representative and presenter of this company hereby approve all of the above information and understand the consequences of presenting wrong and inaccurate information to auditors of ACS.

• Representative

  Sign

9. Results

• Based on the findings of this audit and documents introduced to ACS auditor, the above mentioned company is authorized to provide services on- behalf of the society.

  No

  Yes

• Add signature

  Sign