Serviced Residential Property Audit & Action Plan

• Premises Name & Address

• Client Name

• Conducted on

  Date

• Prepared by

• Accompanied by

• Introduction

• Scope

• Background

• Summary

DOCUMENTATION AND INFORMATION

• Is up to date ‘Health and Safety Law’ notice displayed?

  Yes

  OFI

  No

  N/A

• Is up to date Safety Policy Statement displayed?

  Yes

  OFI

  No

  N/A

• Is copy of current Employers Liability Certificate displayed?

  Yes

  OFI

  No

  N/A

• Is there a current Health & Safety Policy covering employee activity at this site?

  Yes

  OFI

  No

  N/A

• Do employees at the site have access to the policy?

  Yes

  OFI

  No

  N/A

• Are summaries of risk assessments, hazards and control measures specific to the work area available?

  Yes

  OFI

  No

  N/A

• Are risk assessments available for individual service users?

  Yes

  OFI

  No

  N/A

• Is an up-to-date Fire Risk Assessment available?

  Yes

  OFI

  No

  N/A

• Are all persons provided with a suitable induction, including fire safety procedures?

  Yes

  OFI

  No

  N/A

• Are records of safety meetings/staff briefings kept?

  Yes

  OFI

  No

  N/A

• Are records of Safety inspections/Audits kept?

  Yes

  OFI

  No

  N/A

• Are accident/incident report forms and internal accident report forms available?

  Yes

  OFI

  No

  N/A

• Are documents in languages other than English available?

  Yes

  OFI

  No

  N/A

CONTRACTOR MANAGEMENT

• Are all contractors selected from an 'Approved Contractor List'?

  Yes

  OFI

  No

  N/A

• Are Risk Assessments/Safe Systems of Work/Permit to Work provided by contractors?

  Yes

  OFI

  No

  N/A

• Do contractors receive adequate H&S / Emergency Procedure/Induction Training prior to work commencing?

  Yes

  OFI

  No

  N/A

• Do contractors provide health and safety information, including a valid Insurance Liability Certificate?

  Yes

  OFI

  No

  N/A

• Are contractors only allowed to appoint sub-contractors following express authorisation?

  Yes

  OFI

  No

  N/A

• Yes

  OFI

  No

  N/A

ACCIDENTS AND FIRST AID

• Are all relevant persons informed of the procedures and the identity of the person responsible for reporting of accidents, near miss and property damage?

  Yes

  OFI

  No

  N/A

• Are all relevant persons informed of the procedures and the identity of the person responsible for the first aid facilities and administrating first aid?

  Yes

  OFI

  No

  N/A

• Are all relevant persons informed of the location of the first aid facilities and the accident record book?

  Yes

  OFI

  No

  N/A

• Is the first aid box clearly identified?

  Yes

  OFI

  No

  N/A

• Are the contents of the first aid box suitable and sufficient?

  Yes

  OFI

  No

  N/A

• Are the contents of the first aid box regularly checked and replenished?

  Yes

  OFI

  No

  N/A

• Are the first aid facilities readily accessible at all times?

  Select Yes OFI No N/A

  • Yes
  • OFI
  • No
  • N/A

• Are there sufficient qualified first aid personnel in the workplace?

  Yes

  OFI

  No

  N/A

• Yes

  OFI

  No

  N/A

FIRE SAFETY

• Is there a means of fire detection and warning system is in place?

  Yes

  OFI

  No

  N/A

• Is the fire alarm and detection system maintained and records kept?

  Yes

  OFI

  No

  N/A

• Is the fire alarm tested weekly and records kept?

  Yes

  OFI

  No

  N/A

• Are alarm sound levels adequate in all areas (including with all doors shut)?

  Yes

  OFI

  No

  N/A

• Is there a procedure in place to ensure the alarm sound level can be heard in all areas?

  Yes

  OFI

  No

  N/A

• Are escape routes and exits unobstructed and clearly marked?

  Yes

  OFI

  No

  N/A

• Are escape routes and exits illuminated by emergency lighting (including external areas)?

  Yes

  OFI

  No

  N/A

• Is emergency lighting maintained adequately?

  Yes

  OFI

  No

  N/A

• Are housekeeping arrangements satisfactory?

  Yes

  OFI

  No

  N/A

• Is portable fire-fighting equipment provided?

  Yes

  OFI

  No

  N/A

• Is the portable fire-fighting equipment maintained?

  Yes

  OFI

  No

  N/A

• Is the portable fire-fighting equipment easily accessible?

  Yes

  OFI

  No

  N/A

• Is suitable signage displayed on firefighting/protection equipment?

  Yes

  OFI

  No

  N/A

• Is a documented fire procedure in place?

  Yes

  OFI

  No

  N/A

• Are people trained in the fire emergency procedure?

  Yes

  OFI

  No

  N/A

• Are there responsible persons appointed to supervise the safe evacuation of the premises?

  Yes

  OFI

  No

  N/A

• Are fire drills routinely practised?

  Yes

  OFI

  No

  N/A

• Has a suitable fire evacuation assembly point been designated?

  Yes

  OFI

  No

  N/A

• Are smoking prohibition signs clearly displayed at the entrances and around the premises?

  Yes

  OFI

  No

  N/A

• Has a suitable external area been designated for use by smokers?

  Yes

  OFI

  No

  N/A

ELETRICITY SAFETY

• Are electrical systems (lighting, power circuits etc.) tested at suitable intervals?

  Yes

  OFI

  No

  N/A

• Are portable electrical appliances tested at suitable intervals?

  Yes

  OFI

  No

  N/A

• Do appliances appear in good condition?

  Yes

  OFI

  No

  N/A

• Do plugs, sockets, leads etc appear in good condition?

  Yes

  OFI

  No

  N/A

• Have trailing leads been eliminated?

  Yes

  OFI

  No

  N/A

• Are there enough sockets (i.e. not overloaded)?

  Yes

  OFI

  No

  N/A

• Are procedures in place for dealing with faulty equipment?

  Yes

  OFI

  No

  N/A

• Are employees trained in the safe use of equipment?

  Yes

  OFI

  No

  N/A

LIGHTING

• Has programmed maintenance been set up for replacing of lamps reporting defective lighting?

  Yes

  OFI

  No

  N/A

• Has programmed maintenance been set up for cleaning diffusers?

  Yes

  OFI

  No

  N/A

• Are lighting switches located in easily accessible positions adjacent to door entry positions to avoid risks during entry or exit from the building?

  Yes

  OFI

  No

  N/A

• If external lighting is provided, is it adequate and sufficient

  Yes

  OFI

  No

  N/A

• Are lighting levels on corridors and stairs adequate?

  Yes

  OFI

  No

  N/A

GAS SAFETY

• Is the boiler room kept secure?

  Yes

  OFI

  No

  N/A

• Is the boiler routinely maintained and records kept?

  Yes

  OFI

  No

  N/A

• Are Gas Safety Certificates or similar available?

  Yes

  OFI

  No

  N/A

• Are portable gas heaters suitably inspected and maintained?

  Yes

  OFI

  No

  N/A

WATER SUPPLY

• Has a water hygiene risk assessment been carried out?

  Yes

  OFI

  No

  N/A

• Is a water hygiene management system in place?

  Yes

  OFI

  No

  N/A

• Are water temperatures are checked and records kept?

  Yes

  OFI

  No

  N/A

• Is water supply equipment maintenance in place and records kept?

  Yes

  OFI

  No

  N/A

• Is there a water tank for the building?

  Yes

  No

• Is the water tank room kept secure?

  Yes

  OFI

  No

  N/A

• Is suitable signage displayed on the water tank room door?

  Yes

  OFI

  No

  N/A

• Is access suitably controlled?

  Yes

  OFI

  No

  N/A

GLAZING

• Are restraints in place to restrict opening to 100 mm?

  Yes

  OFI

  No

  N/A

• Is all glazing and frames in good condition?

  Yes

  OFI

  No

  N/A

• Do all glazing materials appear appropriate (i.e. safety glass, Georgian wire glass etc.)?

  Yes

  OFI

  No

  N/A

ASBESTOS

• Has an asbestos survey has been carried out and is it available?

  Yes

  OFI

  No

  N/A

• Is an asbestos register provided at the property?

  Yes

  OFI

  No

  N/A

• Is an asbestos management system in place & records available?

  Yes

  OFI

  No

  N/A

PEDESTRIAN ROUTES - INTERNAL

• Are the floors of even, sound construction and not slippery?

  Yes

  OFI

  No

  N/A

• Are all floor coverings adequate and sound?

  Yes

  OFI

  No

  N/A

• Are pedestrian traffic routes free from obstruction, trailing cables, equipped with suitable handrails where necessary (suitable for disabled persons)?

  Yes

  OFI

  No

  N/A

• Are any changes in levels clearly marked (i.e. steps between floors)?

  Yes

  OFI

  No

  N/A

• Are procedures in place to clean up spillages?

  Yes

  OFI

  No

  N/A

• Are carpets in good repair (i.e. free from frayed edges) and flat and even?

  Yes

  OFI

  No

  N/A

• Are floor areas free from obstructions and tripping hazards?

  Yes

  OFI

  No

  N/A

EXTRENAL AREAS

• Do all external areas (e.g. gardens, patio areas, play areas), available for use by relevant persons, appear to be in good order and suitably maintained.

  Yes

  OFI

  No

  N/A

• Are footpaths maintained and free from signs of significant damage?

  Yes

  OFI

  No

  N/A

• Are suitable handrails provided on stairs and ramps?

  Yes

  OFI

  No

  N/A

• Are any roof areas which are accessible from ground floor level suitably secured?

  Yes

  OFI

  No

  N/A

• Are canopies well maintained and free from obvious signs of damage?

  Yes

  OFI

  No

  N/A

• Are guttering, drains and other drainage hardware well maintained and free from obvious signs of damage?

  Yes

  OFI

  No

  N/A

• Under snow/ice conditions are their facilities for gritting, clearing and closure of routes (e.g. external routes)

  Yes

  OFI

  No

  N/A

WORKPLACE ENVIRONMENT

• Are thermometers available at convenient positions to enable staff to check temperatures?

  Yes

  OFI

  No

  N/A

• Is the surface temperature of radiators and pipe work less than 43°c?

  Yes

  OFI

  No

  N/A

• If no, are control measures in place to protect vulnerable users?

  Yes

  OFI

  No

  N/A

• Is the temperature comfortable?

  Yes

  OFI

  No

  N/A

WELFARE

• Are there adequate toilet and washing facilities?

  Yes

  OFI

  No

  N/A

• Are facilities cleaned and well maintained?

  Yes

  OFI

  No

  N/A

• Is storage provided for staff belongings?

  Yes

  OFI

  No

  N/A

• Are employees provided with adequate breaks away from the work area?

  Yes

  OFI

  No

  N/A

• Is the premises regularly cleaned, in good repair and decorative order?

  Yes

  OFI

  No

  N/A

KITCHEN SAFETY

• Is kitchen equipment suitably maintained?

  Yes

  OFI

  No

  N/A

• Is kitchen equipment stored securely where appropriate (i.e. knives)?

  Yes

  OFI

  No

  N/A

• Are floors kept clean, slip resistant and dry?

  Yes

  OFI

  No

  N/A

• Is food stored correctly (i.e. at correct temperatures etc.)?

  Yes

  OFI

  No

  N/A

LAUNDRY

• Are machine interlocks working?

  Yes

  OFI

  No

  N/A

• Is there adequate separation of soiled laundry?

  Yes

  OFI

  No

  N/A

• Are lint traps cleaned regularly?

  Yes

  OFI

  No

  N/A

• Is there sufficient ventilation?

  Yes

  OFI

  No

  N/A

CAR PARK

• Are car parking arrangements satisfactory?

  Yes

  OFI

  No

  N/A

• Is the car park maintained and free from signs of significant damage?

  Yes

  OFI

  No

  N/A

• Are traffic control signs in place?

  Yes

  OFI

  No

  N/A

• Is the car park adequately illuminated?

  Yes

  OFI

  No

  N/A

• Under snow/ice conditions are their facilities for gritting, clearing and closure of routes (e.g. external stairs.)

  Yes

  OFI

  No

  N/A

DISIBILITY ACCESS

• Has an Access Audit been completed?

  Yes

  OFI

  No

  N/A

• Is an Access Audit required?

  Yes

  OFI

  No

  N/A

WORK EQUIPMENT

• Are passenger or good lifts provided?

  Yes

  OFI

  No

  N/A

• Where necessary are statutory inspections on equipment being carried out by competent persons, e.g. hoists, lifts, etc.

  Yes

  OFI

  No

  N/A

• Is the equipment maintained in an efficient state?

  Yes

  OFI

  No

  N/A

• Have employees been trained to use the equipment provided with records retained?

  Yes

  OFI

  No

  N/A

• Where the use of work equipment involves a specific risk, is the use of that equipment restricted to authorised personnel?

  Yes

  OFI

  No

  N/A

• Does the work equipment incorporate any warnings or warning devices that are easily identified and understood for reasons of health and safety?

  Yes

  OFI

  No

  N/A

HAZARDOUS SUBSTANCES

• Have all hazardous substances that are either stored or used on the premises been identified, listed and material safety data sheets obtained?

  Yes

  OFI

  No

  N/A

• Have COSHH assessments been undertaken?

  Yes

  OFI

  No

  N/A

• Is all necessary personal protective equipment available to all workers who use or come into contact with a hazardous substance or biological agent?

  Yes

  OFI

  No

  N/A

• Has information been given in writing to workers on hazardous substances/biological agents that they use or come in contact with and the risks that are associated?

  Yes

  OFI

  No

  N/A

• Has training been given in writing to workers on the task and the use of hazardous substances together with training on the safety precautions and remedial actions to be taken in the event of an accident, spillage or other dangerous occurrences?

  Yes

  OFI

  No

  N/A

• Are cuts and grazes always covered with waterproof dressings?

  Yes

  OFI

  No

  N/A

• Are basic hygiene procedures in place, including regular hand washing?

  Yes

  OFI

  No

  N/A

• Are procedures in place for cleaning up spillages?

  Yes

  OFI

  No

  N/A

• Are employees offered immunisation against Hepatitis A/B?

  Yes

  OFI

  No

  N/A

• Are pesticides and other gardening chemicals locked away?

  Yes

  OFI

  No

  N/A

CLINICAL WASTE

• Does this premises generate clinical waste?

  Yes

  No

• Is clinical waste segregated from general waste and properly bagged in yellow bags/containers?

  Yes

  OFI

  No

  N/A

• Is clinical waste storage secure?

  Yes

  OFI

  No

  N/A

• Is clinical waste regularly collected and disposed of at suitable facilities?

  Yes

  OFI

  No

  N/A

• Are there procedures in place to deal with spillages?

  Yes

  OFI

  No

  N/A

• Are sharps disposed of in properly constructed sharps containers?

  Yes

  OFI

  No

  N/A

WASTE MANAGEMENT

• Is the waste cleared regularly?

  Yes

  OFI

  No

  N/A

• If waste is stored in the workplace, is it kept in suitable receptacles?

  Yes

  OFI

  No

  N/A

• Is the central waste storage area or bin store kept clean?

  Yes

  OFI

  No

  N/A

• Is the central waste storage area or bin store well away from the building to remove / reduce the arson threat?

  Yes

  OFI

  No

  N/A

• If any waste is contaminated or hazardous, are special arrangements made for its disposal?

  Yes

  OFI

  No

  N/A

PERSONAL PROTECTIVE EQUIPMENT

• Has suitable Personal Protective Equipment been issued to workers who are exposed to risk to their health and safety while at work?

  Yes

  OFI

  No

  N/A

• Has suitable Personal Protective Equipment been issued to workers who are exposed to conditions that require special work clothing?

  Yes

  OFI

  No

  N/A

• Is the Personal Protective Equipment appropriate for the:<br>a) risks involved?<br>b) conditions involved

  Yes

  OFI

  No

  N/A

• If Personal Protective Equipment is not issued on a personal basis, do workers have clear instructions where to obtain it?

  Yes

  OFI

  No

  N/A

• Is the Personal Protective Equipment inspected, cleaned and repaired/replaced when necessary?

  Yes

  OFI

  No

  N/A

• Have the staff been instructed in writing to report any loss or defect in any Personal Protective Equipment?

  Yes

  OFI

  No

  N/A

• Is appropriate accommodation provided for Personal Protective Equipment when not in use?

  Yes

  OFI

  No

  N/A

MOVING AND HANDLING

• Have manual handling tasks been assessed for risks and preventative measures implemented?

  Yes

  OFI

  No

  N/A

• Is moving and handling avoided wherever possible (i.e. by providing lifting aids or altering work methods)?

  Yes

  OFI

  No

  N/A

• Are appropriate lifting aids available and used?

  Yes

  OFI

  No

  N/A

• Is equipment (i.e. beds) adjustable where possible?

  Yes

  OFI

  No

  N/A

• Are employees trained in the use of lifting equipment and handling techniques as appropriate?

  Yes

  OFI

  No

  N/A

• Are there sufficient employees to carry out work?

  Yes

  OFI

  No

  N/A

WORK/ACCESS AT HEIGHT

• Is access to areas at height is strictly controlled?

  Yes

  OFI

  No

  N/A

• Is the use of access equipment is strictly controlled?

  Yes

  OFI

  No

  N/A

• Is a register of all access equipment available?

  Yes

  OFI

  No

  N/A

• Is access equipment routinely inspected, serviced & maintained and records kept?

  Yes

  OFI

  No

  N/A

• Are employees instructed and trained in the correct use & selection of access equipment?

  Yes

  OFI

  No

  N/A

VIOLENCE & AGGRESSION

• Is there a reporting system in place for instances of violence at work?

  Yes

  OFI

  No

  N/A

• Do employees know how to report incidents and are they encouraged to do so?

  Yes

  OFI

  No

  N/A

• Is an assessment of risk of violence made and problems identified?

  Yes

  OFI

  No

  N/A

• Have a range of preventative measures been considered (i.e. environment, staffing, personal security, training etc.)?

  Yes

  OFI

  No

  N/A

• Are preventative measures implemented and recorded?

  Yes

  OFI

  No

  N/A

STRESS

• Is there a policy on workplace stress?

  Yes

  OFI

  No

  N/A

• Have risk assessments been completed?

  Yes

  OFI

  No

  N/A

• Have preventative/remedial measures been implemented?

  Yes

  OFI

  No

  N/A

• Is the effectiveness of measures monitored?

  Yes

  OFI

  No

  N/A

LONE WORKING

• Do any employees carry out lone working?

  Yes

  OFI

  No

  N/A

• Have Risk Assessments & Safe System of Work been developed to protect Lone Workers?

  Yes

  OFI

  No

  N/A

• Have prohibited lone working activities been brought to the attention of relevant persons?

  Yes

  OFI

  No

  N/A

DISPLAY SCREEN EQUIPMENT

• Are any employees classed as DSE users?

  Yes

  OFI

  No

  N/A

• Have users been asked to complete a self-assessment form?

  Yes

  OFI

  No

  N/A

• Have issues identified been actioned?

  Yes

  OFI

  No

  N/A

• Have workstations been assessed and action taken in order to reduce risk?

  Yes

  OFI

  No

  N/A

• Are eye and eyesight tests provided where required?

  Yes

  OFI

  No

  N/A

• Have employees received information or training on the safe use of DSE?

  Yes

  OFI

  No

  N/A

CHILDREN SAFETY

• Are children living in the property or could they be in the future?

  Yes

  No

• Have all employees undergone a DBS check?

  Yes

  OFI

  No

  N/A

• Are all contractors asked to provide evidence of DBS checks if children are present?

  Yes

  OFI

  No

  N/A

• Are all fixtures children could climb secured to the wall (Wardrobe, shelving units, etc.)?

  Yes

  OFI

  No

  N/A

• Do all radiators have protective guards?

  Yes

  OFI

  No

  N/A