STARTERS

The Basics

Employee (if more personnel present add in notes)

Date
Time Started
Observations
FISH
Photos Before. 1-2 OVERALL. 2-3 CLOSEUPS on PLANTS
Rainbow Fishes and miscellaneous

Take photos of individuals and check for CAUSES. Questions: 1. Is it just an individual or are many affected? 2. Check for uneaten food, levels of ammonia or nitrite. 3. Filter or heater stopped or malfunctioning?

Anything on BODY?
WHITE SPOTS?
FUNGUS?
WOUNDS?

Take PHOTO of cases and NOTE down details.

Plan for LARGE WATER CHANGE (75-90%) with thorough GRAVEL VAC. Use STRESS COAT and BLUE SALTS to guard against chlorine and infection.

CONTACT BRUCE IMMEDIATELY

Take PHOTO where possible and NOTE down details.

Looking good? Place a pinch of SPIRULINA FLAKES or FROZEN FOOD (freezer in kitchen) in and observe how they eat.

The Workers: SUCKING CATS & FLYING FOXES

SUCKING CAT/s sighted? (1-2)

Show SUCKING CAT photo ====>

Sucking cats

sucking cat

SIAMESE FLYING FOX/es sighted? (2-3)

Siamese Flying Fox (tap for picture)

Siamese Flying Fox

siamese flying fox
How's the algae levels on GLASS & PLANTS?

This is an indication that there are no or low numbers of SIAMESE FLYING FOX. Mention in notes.

siamese flying fox

Remove as much as possible, prune old affected leaves off plants. Vacuum up loose pieces from after cleaning glass

This is possibly an indication that there are no SUCKING CATS. Mention in notes.

sucking cat

Check light TIMER and nitrate levels.

Plan for an "Adrian Special"; BEFORE draining, turn OFF pumps, scrape all of every glass surface and carefully brush clean all rocks Then drain 80% water.

PLANTS

CRYPTS (tap for picture)

CRYPTS

crypts
How are they looking?

Possibly a deficiency in PHOS which is a mobile nutrient. If phos levels sufficient then possibly not enough K. check with BRUCE by SMS.

PEEL AWAY any old and ageing leaves from base

Possibly low in NITRATE and/or POTASSIUM (K) or CO2 not working CHECK levels. (Section 4). 10ppm or more with still poor growth possibly means therefore not enough K and thus they are being starved. Contact Bruce for further instructions.

CURLED & DEFORMED new leaves? May have to review K dosage levels. Possibly too much. Do tests & check with BRUCE by SMS.

Possibly a lack of K and/or CO2. Check nitrate and phos levels and check co2 system

Great. Peel away any old leaves that look on the way out

ANUBIAS (tap for picture)

ANUBIAS

ANUBIAS
How are they looking?

PEEL AWAY any old and ageing leaves from base

CURLED & DEFORMED new leaves? May have to review K dosage levels. Possibly too much. Do tests & check with BRUCE by SMS. Perhaps too much light

Great. Peel away any old leaves that look on the way out

Green Tiger Lotus

Red Tiger Lotus

Blyxa Japonica
How is the Red tiger lotus looking?

Deformed new growth? May have to review K dosage levels. Check NITRATE and PHOS and check with BRUCE by SMS.

CUT all surface pads out from BASE. NB. Check for NEW SHOOTS. they are guaranteed to be also surface so be ruthless!

Great. Remove any old, ageing leaves from base. CAREFUL that you have the right one!

Possibly low in NITRATE and/or POTASSIUM (K) CHECK nitrate levels. (Section 4). 10ppm of nitrate or more with still poor growth possibly means therefore not enough K and thus they are being starved. Contact Bruce for further instructions.

Possibly a deficiency in PHOS which is a mobile nutrient. If phos levels sufficient then possibly not enough K. check with BRUCE by SMS.

Possibly low in IRON and/or NITRATES. Maybe cause for increase in fertilisers or ROOT TABLETS. Consult Bruce by SMS if no previous instructions.

CO2 SYSTEM

What does CO₂ TIMER DISPLAY?

WORKING PRESSURE
This is the right hand gauge on the regulator assembly.
This helps stability bubble rate and its adjustment
Ideal around 3-5 PSI
Adjustment with Alan Key (on floor of cupboard) in centre of regulator

WORKING PRESSURE LEVELS OK?
This is the right hand gauge on the regulator assembly.
This helps stability bubble rate and its adjustment
Ideal around 2-3 bar
Adjustment with Alan Key (on floor of cupboard) in centre of regulator

If the WORKING PRESSURE is not high enough then opening up the the fine adjustment valve may not work to increase the bubble rate: use Alan Key to turn adjustment bolt clockwise.

If the WORKING PRESSURE is TOO HIGH then the fine adjustment valve may be too touchy to refine the bubble rate (either too fast or nothing at all). In this case use Alan Key to turn adjustment bolt anti-clockwise to reduce the working pressure

BUBBLE RATE good? (About 1-2 bubbles per second)

Bottle empty? Timer or solenoid off for some reason. Some other issue?

CLOSE THE BOTTLE VALVE

REMOVE empty bottle immediately from system (place pressure gauge assembly carefully on DRAIN portal

Take to Laboratory freezer. There should be one already waiting. Remove and fill from filler bottle according to REFILL procedure (see Dropbox link)
https://www.dropbox.com/s/qdes9fp2oot2qhu/Refilling%20CO2.pdf?dl=0

DECREASE by turning the FINE ADJUSTMENT

INCREASE by turning the FINE ADJUSTMENT

Tap here for picture of FINE ADJUSTMENT VALVE

FINE ADJUSTMENT now directly on pressure gauge, below gold bubble counter

If opening up the the fine adjustment valve doesn't work to INCREASE IT then it maybe the bottle is low so replace

FINE gas bubbles coming out of DIFFUSER STONE DISC? (by OUT of surgery-end filter)

Large bubbles also means possible crack or locking nuts not tight enough. Contact BRUCE

Plan for a Service to REPLACE DIFFUSER STONE. Instructions in service page

Tests part 1

Setup

Remove LIQUID DOSERS X 2 & AUTO FEEDER and place in shelf above on their ends to prevent any programmed doses dumping on shelf

Remove cover glass pieces. Make a note/photo of how they were placed for returning them later

Tests part 1

TEMPERATURE test (ideal 24-26 C)

Temperature

A bit too cool. Is INLINE HEATER functioning/plugged in? (In "hidden" cupboard by reception)

Unplug faulty unit and install and plug in the SPARE HEATER that is in cupboard. Notify Bruce to arrange replacement.

Increase THERMOSTAT (clockwise) by the SUITABLE AMOUNT to bring it up within the range (see above) and make note of how much.

Increased THERMOSTAT by:

A little too warm. Is THERMOSTAT functioning?
(Does the indicator light come on and off when you turn the thermostat setting up and down?)

Decrease THERMOSTAT (anticlockwise) by the SUITABLE AMOUNT to bring it down within the range (see above)and note by how much.

Decreased THERMOSTAT by:

HEATER Replaced?

if the THERMOSTAT doesn't respond to being turned down then better to have a cool tank than risking cooking the fish. Unplug faulty unit and plug in the SPARE HEATER that is already installed at receptionist end INSIDE THE TANK. Notify Bruce to arrange replacement.

Good. Refill with HEATER or KETTLES OF BOILED WATER in COLD months and with water changes 50% or greater

Rinse 4 TEST VIALS in tank water: pH (square vial) and GH (large round vial) NITRATE & PHOS (small glass) MEASURE 5ml in each and SET ASIDE for later. Tip: use SQUARE VIAL or a SYRINGE to measure an accurate 5ml for the GH.

The Drain

The Drain (50-60%) drain to bamboo garden out to the left side (slide doors a bit dodgy)
GRAVEL VACUUM (only as needed, either with hose or with bucket if just small amounts.)
NB: if plants are doing well, and algae levels are ok, then leave. It's good food for them!

How dirty was it?

FAST DRAIN

Manual method, hose in tank and snake the hose to push out water already in line from gravel vac. Place net or intake strainer (should be a spare filter one in shelves above) to prevent fish being sucked out

% Size of Water Change

The Refill

The Refill

Ensure BLACK DRAIN HOSE is firmly fixed INSIDE tank. Connect the outside garden hose to the end of the Black drain hose using tap adapter on the threaded end. go outside to tap on outer wall and flush out 10-15 seconds of water. use this to set the desire refilled flowrate. connect the garden hose that comes through the garden wall.

SOUP HEATER in COLD months or in large water changes. Use SHORT EXTENSION CORD hanging over water tap that is already plugged in. Mount on a slight angle over the FLOAT SWITCH ASSEMBLY so the heating element hangs in the middle OPEN SPACE, away from glass and plants.

Things To Do During Refill

CLEAN GLASS; easiest at LOW WATER LEVELS. SOFT ALGAE lightly with sponge. DARK GREEN spots: best with SCRAPER. MAGNET CLEANER in cupboard but please: NO FAST MOVEMENTS, ESPECIALLY CLOSE TO BOTTOM. Always check before use for grains of sand caught in the scrub pad.

Work on PLANTS. (other than the usual pruning of old leaves etc, the valisneria grass on filter end can be combed out with fingers and given a haircut)

FILTER SERVICE?

CANISTER FILTER

CANISTER FILTER SERVICE. Tap here to start instructions

UNPLUG POWER TO FILTER

Gently move IN/OUT HOSE ASSEMBLY release lever to across. press the RED release button at front and grab hold of the hose assembly and gently pull up to detach it from the main body. a small amount of water will come out LIFT OUT FILTER out of cupboard. USE BOTH HANDS, and PROTECT YOUR BACK!

WASH filter media in buckets of TANK WATER as per usual and REASSEMBLE. IMPORTANT: the INNER LID can only go one way. It has written THIS SIDE UP on the relevant side that should be, well... facing UP!

Clean INTAKE BASKET STRAINER of debris and clear away build up of gravel. you can unscrew it simply.

CANISTER FILTER; PRIMING THE FILTER LINE INSTRUCTIONS

Its easiest if this is done while the water line is still low, preferably with the OUT pipe above the surface. but it should still work if above with no great drama using the bleeding line tap. check this box for next step

REPOSITION the filter in the cupboard. Sit the HOSE ASSEMBLY in position (it should click into postion) and gently move the valve lever across. you should hear water movement in filter, but most likely

Holed a bucket in under the Orange BLEEDING LINE DRAIN TAP and open it up to let air out. Close the BLEEDING LINE TAP when the water is flowing almost completely without air bubbles.

Turn ON filter. Check for flow.

CO₂ diffuser stone need replacing?

Tap here for instructions

Under construction. Contact Bruce for now

Tests (continued)

pH Test? 3 drops in 5ml. (ideal range 7-7.1)

pH

ADD approx 2 tsp CORAL SAND.

ADD approx 3 tsp CORAL SAND

ADD approx 4 tsp CORAL SAND

Is this expected? Been a recent large dose of coral sand last time?

Rinse test tube thoroughly and retest. (Any traces of ammonia or GH tester solution will give a false alkaline reading)

WOAH! Unlikely! Rinse test tube thoroughly and retest. (Any traces of AMMONIA TEST or GH TEST solutions will give a false alkaline reading) If still high then we must assume that there has been an excess amount of coral sand and all we can do is water change. It will eventually come down as the coral sand dissolves.

GH TEST. number of drops to turn from ORANGE to GREEN

GH (ideal range 4-7)

SIZE of water change:

ADD 1 Measure spoon GH POWDER

ADD 2 Measure spoon GH POWDER

SIZE of water change:

ADD up to 1 Measure spoon GH POWDER

ADD up to 2 Measure spoons GH POWDER

ADD up to 3 Measure spoons GH POWDER

Depending on SIZE of WATER CHANGE, add NO SALTS and let WC reduce the GH to within desired range

NITRATE TEST

Nitrate level (ppm)

Depending on state of plants, this is POSSIBLY grounds for increase in NITROGEN dose. Contact Bruce for further instructions.

GENERALLY this is the OPTIMUM RANGE. HOWEVER if there is POOR PLANT GROWTH observed then possibly means therefore not enough K and thus they are being starved. Contact Bruce for further instructions.

Perhaps a LACK of POTASSIUM. Is DOSING PUMP for K well stocked and unblocked?

Test dose the K doser that it is dispensing properly.

Look at INCREASING POTASSIUM dose. Consult Bruce

Give details of problem

If after fixing the problem, you're not convinced this was sufficiently causing problems in dosing of K and/or DAILY-GRO then CONTACT Bruce to discuss.

PHOSPHATE TEST

Phosphate level (ppm)

GENERALLY this is the OPTIMUM RANGE. Some say 1/10th of the nitrate level. HOWEVER if there is POOR PLANT GROWTH observed then possibly means therefore not enough K and thus they are being starved. Contact Bruce for further instructions.

PHOS in this tank is supplied by the fish food. Perhaps a potassium deficiency. Consult Bruce. Make a follow-up field here

Is there premature aging/falling off of leaves on any of the plants?

PHOS in this tank is supplied by the fish food. Perhaps a need for augmenting somehow. Consult Bruce. Make a follow-up field here

Then don't worry about it. Enjoy algae-free aquarium maintenance!

Additives

SALTS ADDED (low GH)?

How many measured spoons?

Coral sand added? (Low pH)

How many teaspoons?

BASIC-GRO dose (3 caps/ 15ml usual)

How much?

Packing up

SUPPLIES;
ANY REFILLING TO BE DONE IN SINK OR OUTSIDE!

AUTO DOSERS
(Tetrabits, Potassium & Dailygro. Bulk supplies in Shelves above the tank)
DAILYGRO

DAILYGRO LIQUID DOSER topped up?

If the barrel is still pretty full (we only come every 4 weeks) then possibly there is a block or the program is not activated. Test/inspect.

Battery ok?

Replace batteries (2 x AA), NOTE DOWN PROGRAM TIMES FIRST as you'll lose all info!

Replace batteries (should be some on site, ask YOTA)
reprogram for a dose of 2 rotations at 10am

Make note in ACTION here and address to Bruce

DOSE ARROWS showing?
Down-facing arrows next to program number, 1 per rotation programmed

Time of day correct?

DAILYGRO LIQUIDOSER returned to position and tested?

POTASSIUM

POTASSIUM LIQUID DOSER topped up?

If the barrel is still pretty full (we only come every 4 weeks) then possibly there is a block or the program is not activated. Test/inspect.

Battery ok?

Replace batteries (2 x AA), NOTE DOWN PROGRAM TIMES FIRST as you'll lose all info!

Replace batteries (should be some on site, ask YOTA)
reprogram for a dose of 2 rotations at 10am

Make note in ACTION here and address to Bruce

DOSE ARROWS showing?
Down-facing arrows next to program number, 1 per rotation programmed

Time of day correct?

POTASSIUM LIQUIDOSER returned to position and tested?

AUTO FEEDER

AUTO FEEDER topped up?
Hold finger over opening to prevent food spilling

If the barrel is still pretty full (we only come every 4 weeks) then possibly the opening is closed or not open enough. Also maybe program not activated. See below

Make sure the opening has not shifted. Run a test feed to check its putting in not too much/too little food

Battery ok?

Replace batteries (2 x AA,ask Yota), NOTE DOWN PROGRAM TIMES FIRST as you'll lose all info!

Make note in ACTION here and address to Bruce

Replace batteries (should be some on site, ask YOTA)
Program a modest 2 feeds per day, approx 10am and 3pm

Make note in ACTION here and address to Bruce

Time of day correct?

FEED ARROWS showing?
Sign that program is activated
Down-facing arrows next to program number, 1 per rotation programmed

Make ACTION note here for Bruce and activate a conservative setting of: 2 programs with one rotation (one downward ⬇️) per time programmed

AUTO FEEDER returned to position and tested?

GH UP REPLACE?

FOOD REPLACE/ REFILL? (Tetrabits, Spirulina Flakes)

WHICH KIND?
Will any need replacing next month?
FERTILISER BULK SUPPLIES (BASICGRO, DAILYGRO, POTASSIUM & CO2)

BASICGRO refill?
(If wishing to replace but still a small amount remains in CURRENT BOTTLE, swap over and leave OLD BOTTLE behind and can pour in rest into the new bottle at a later date)

HOW MUCH IS LEFT?

Bring some next time as almost definitely will need some.

How much?

DAILYGRO refill?

HOW MUCH IS LEFT?

THIS WON'T BE ENOUGH TO LAST. It uses 7 ml per week. Refill within 2 weeks

Bring some next time as almost definitely will need some.

POTASSIUM supply refill?
(If wishing to replace but still a small amount remains in CURRENT BOTTLE, swap over and leave OLD BOTTLE behind and can pour in rest into the new bottle at a later date)

How much refilled?

% of refill

HOW MUCH IS LEFT?

THIS ISN'T ENOUGH TO LAST. Refill within the week

This is a suspiciously high amount. Someone topped up in last week or so?

Check dosing pump program for this channel and perform calibration test using ADJUSTMENT dose (program for 20ml and hold test vial under to measure amount that it doses) Contact BRUCE if necessary.

ANY LEFT-OVERS in other bottles to use up?

Tetrabits supply refill/replace?

HOW MUCH IS LEFT?

Make note here that some will be needed next time

CO2 replaced?

What Size?

FINAL CHECKS
Equipment Check

LIGHT Timer controller on the correct time?

IMPORTANT! If no rational explanation (eg. recent power blackouts) then contact Bruce. Ask staff if they've been noticing it turning off/ getting dimmer

CO2 TIMER (in cupboard with CO2) on the correct time?

this is unusual. Replacement on hand?

IMPORTANT! Remove and notify Bruce. Plan for a replacement ASAP. In meantime, try: Reset (with pin or paperclip) and reprogram for 9am till 4pm. Set it to AUTO ON and set clock to be 3:59 and see if it turns off the CO₂ at 4.

LIGHTS: all tubes working?

Details

Gently lower LIGHTS back down. Be careful not to break off the end stops on the cables!

DOSING PUMPs returned to operational display? (Press MODE until it shows time of day)

Notes. Any extra work performed? Any additions of fish? Any questions...?

HEATER and FILTER PUMPS ON and functioning?

OUTSIDE GLASS, CABINETRY etc CLEAN & DRY?

Got your: BASKET STRAINER? TOOTH BRUSH? TEASPOON?

Photos After. 1 x OVERALL. Both sides, 2 half shots CLOSEUPS of any REARRANGED PLANT.
Time Finished
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.