UTAS Open Space Inspection Ver 3.2

• Document No.

EXT External Open Space Inspection

• Audit Title ( EXT Building name & Grid Ref or Precinct name )

• Site

  Select Sandy Bay School of Art Taroona Beauty Point Newnham Inveresk Cradle Coast

  • Sandy Bay
  • School of Art
  • Taroona
  • Beauty Point
  • Newnham
  • Inveresk
  • Cradle Coast

• Conducted on

  Date

• Audit prepared by:

  Scott Massie FB

  Darren Thompson FB

  Mike Bird

  Barry Russell

  Other

• Add name here:

• Personnel in attendance:

Audit (maximum 16 photos per audit)

• Do you want to add a new item or element ?

New Item or Element

• Select a Trade or Element from the list

  Select Building Work Paving Work Cleaning Work Painting Work Electrical Work HVAC Work Plumbing Work Signage Work Glazing Work Concreting Work Welding Work Landscaping Work

  • Building Work
  • Paving Work
  • Cleaning Work
  • Painting Work
  • Electrical Work
  • HVAC Work
  • Plumbing Work
  • Signage Work
  • Glazing Work
  • Concreting Work
  • Welding Work
  • Landscaping Work

• WHAT needs to be done ?

  Select Building Facade Painting Steps Path Pavers Trip hazard Seat Signage Bollard Light Electrical Drainage Plumbing Fire Plug/Hydrant Trees Goat Track Other

  • Building Facade
  • Painting
  • Steps
  • Path
  • Pavers
  • Trip hazard
  • Seat
  • Signage
  • Bollard Light
  • Electrical
  • Drainage
  • Plumbing
  • Fire Plug/Hydrant
  • Trees
  • Goat Track
  • Other

• Add details of repair here:

• WHERE is the issue ?

• Tap here to enter a more detailed description of the issue.

  Monitor

  Clean

  Refurbish

  Fix

  Replace

• HAZARD or URGENT attention ?

  Yes

• Work Request No:

• Add a photo only if too hard to describe in the text above.

  Media

Audit Sign Off

• Name or person signing this audit. Select from list

  Scott Massie FB

  Darren Thompson FB

  Mike Bird

  Barry Russell

  Other

• Add your name here

• Tap on the pen then add Signature. Tap SAVE

  Sign

Summary of TRADE packages for non urgent Work Requests to be entered into Archibus.

• This section is used to summarise the tasks or actions from the audit into trade packages.
  One Work Request per trade.
  Select trade and add a rough estimate of cost.
  Add the Work Request number from Archibus.
  
  Note for Archibus entries:
  - Do NOT add a chargeback account code
  - Change priority to User Defined
  - Select work program as Maintenance Facilities
  - Select work category Trade
  - Make sure an ESTIMATE is entered for the WR.
  - Do NOT commence the WR in Archibus. Select DEFERRED
  (Trade packages can be broken out into more detailed WRs in Archibus once funding is made available. )

• Do you want to add a trade package of work ?

Trade lot Work Request

• Select the trade from the list

  Select Building Work Paving Work Cleaning Work Painting Work Electrical Work HVAC Work Plumbing Work Signage Work Glazing Work Concreting Work Welding Work Landscaping Work

  • Building Work
  • Paving Work
  • Cleaning Work
  • Painting Work
  • Electrical Work
  • HVAC Work
  • Plumbing Work
  • Signage Work
  • Glazing Work
  • Concreting Work
  • Welding Work
  • Landscaping Work

• Sample Archibus WR text:
  (Undertake the works associated with the [add trade here] identified in the EXT audit) Add TRIM REFERENCE #

• Add audit ELEMENT numbers for this work package:

• Add the rough estimated cost of the trade work here: $

• Add the Archibus Work Request number here: