VIP Survey Document

Information

Document No.
Survey type
Client / Site
Conducted on
Prepared by
Location
Personnel in attendance at survey

Centre and Information

Contact number and details for shopping centre
H&S site induction required
Details for site induction
Contact details who requires the RAMS & Phasing plans
Approval process for OHH working / changes to shop layout
Shopping centre access times Shopping centre opening times
Photo of opening times
Signing in & out process and location
Picture of signing in & out location
Shop number
Shop location
Picture of shop location
Shop telephone number
Point of access to shop and key's required
Procedure to access restricted areas i.e. Plant rooms / Electrical switch rooms / access corridors etc.
Fire alarm test process and times
Fire alarm muster point
Photo of muster point
Process to switch off fire & burglar alarms
First aid points
Waste removal process
Shopping centre restrictions i.e. noise / dust / cleaning chemicals etc.
Times & working procedures in shopping centre public walkways

On site parking

Location of contractor parking area and location
Map
Parking costs
Photo of payment costs
Are there any parking restriction
Add media

Loading and Unloading

Are there any access restrictions to shopping centre
Detail restrictions and any permits required
Any additional parking areas around the shop
Location of additional parking
Photos of additional parking
Location and access to service yard
Photos of service yard
Service yard access times
Service yard restrictions
Photo of restrictions
Is there a booking in process for the service yard
Service yard booking in process
Is a permit required
Details of permit
Access route from service yard to shop
Photos of access routes
Are there any restricted points from service yard to shop
Location and description of restriction
Restriction diamentions [ in cm ]
Restriction photo
Any specialist access equipment required
Equipment required
- Pump Truck
- Dollies
- Stair Truck
Description of area to store access equipment
Is there a goods lift ALS can use ?
Location point of lift
Photos of lift
Weight restriction of lift
Add media
Diamentions of lift

Existing shop layout

Photos of existing shop layout
What shop protection will be required ?
- Hording
- Floor protection
- Barriers
Shop Diamention's Inc storage areas [ Mark on shop drawings ]
Shop diamentions
Doorway diamentions and type [ Mark on shop drawings ]
Photos of doorways
Electrical consumer boards [Mark on shop drawings]
Photos of consumer boards
Number of light switches [Mark on shop drawings]
Lights switches
Location of switch
Photo of light switch location
Number of electric sockets [ Mark on shop drawings ]
Electrical sockets
Location of electrical point
Photo of electrical point
Number of phone sockets [Mark on shop drawings]
Phone points and switches
Location of phone sockets or switches
Photo of phone sockets
Number of data points [Mark on shop drawings]
Data points
Location of data points
Photos of data points
Number of running water points [Mark on shop drawings]
Running water points
Location of water points
Photo of water points
Staff welfare facilities [Mark on shop drawings]
- Toilets
- Rest area
- Canteen/Kitchen
Photos of staff welfare facilities
Fire points [ Break glasses / Fire extinguishers / Sprinkler Heads / Signage ]
Type of fire point
Number of points
Location of fire points [ Mark on shop drawings]
Photos of fire point
Existing Fire exit route
Drawing layout of fire exit route
Photos of fire exit route
Any H&S signage fitted
Location of signage
Photos of H&S signage
Existing Wall type
Photos of walls
Is there any damage to the wall
Description of damage
Photos of damage
Existing Floor type
Photos of flooring
Is there any damage to the floor
Description of damage
Photos of damage
Existing Ceiling fixtures i.e. [ wifi AP's / speakers / poles / hanging signage ]
Photos of ceiling fixtures
Existing Ceiling type and diamentions i.e [ metal pan tiles / fibre board tiles / egg crate tiles ]
Photos of ceiling
Is there any damage to the ceiling
Description of damage
Photos of damage
Can any existing tiles be re-located i.e [ From back areas ]
Detail what can be re-located
Existing shop lights
Existing Shop lighting and type
Photos of light fittings
Is there any not working
Type of light bulb
Photos of light bulb
Can any existing light bulbs be re-located i.e [ From back areas ]
Detail what can be re-located
Existing emergency lighting
Photos of emergency lighting
Any protentional hazards within the working area i.e utilities/trenches/chemicals [ Mark on shop drawings ]
Description of hazards
Photos of hazards
Any protentional issues whilst carrying out works on site
Description of issues
Photos of issues
Are there any window vinyls fitted
Shop internal vinyls
Photos of internal vinyls
Shop external vinyls
Photo of external vinyls
Condition of shop front area
Photos of shop front area
Is there any damage to the shop front area
Description of damage
Photos of damage
Is there any storage areas on site [ mark on shop drawings ]
Description of storage area
Photos of storage area

Proposed scope of works

Shop Diamention's Inc storage areas [ Mark on shop drawings ]
Sketch of shop diamentions
Is a new consumer unit required
Electrical consumer boards
Location for new consumer unit [Mark on shop drawings + diamentions]
Photos of additional location
Any additional electrical sockets required
Additional sockets
Additional electrical sockets required
Location of additional sockets [ Mark on shop drawings + diamentions]
Photos of additional location
Any additional phone sockets required
Additional sockets
Additional phone sockets required
Location of additional sockets [Mark on shop drawings + diamentions]
Photos of additional location
Any additional data points required
Additional points
Additional data points required
Location of additional sockets [Mark on shop drawings + diamentions]
Photos of additional location
Any additional lighting to be fitted or bulbs to be replaced
Additional light fittings
Number of light fittings required
Location of additional light fittings [ Mark on shop drawings]
Photos of location
Additional light bulbs
Number of light bulbs required [Mark on shop drawings]
Type of light bulb
Location of additional light bulbs [Mark on shop drawings]
Photos of location
Any additional emergency lighting required
Description and location of emergency lighting + diamentions [ Mark on shop drawings ]
Photos of additional location
Any additional light switches required
Additional light switches
Additional data points required
Location of additional sockets [Mark on shop drawings + diamentions]
Photos of additional location
Additional Fire points required [ Break glasses / Fire extinguishers / Sprinkler Heads / Signage ]
Type of fire point
Location of additional fire point [ Mark on shop drawings + diamentions]
Number of points
Photos of fire point
Proposed Fire exit route [ If different from existing ]
Drawing layout of fire exit route
Photos of fire exit route
Any changes to staff welfare facilities
Staff welfare facilities [Mark on shop drawings]
- Toilets
- Rest area
- Canteen/Kitchen
Photos of staff welfare facilities
Any additional running water points required
Additional Running water points required [ Mark on shop drawing ]
Location of additional water points
Photo of water points
Any additional H&S signage to be fitted
Type of H&S signage [ Mark on shop drawing ]
Location of new signage
Photos of location
Description of any floor works [ Mark on shop drawing ]
Photos of floor works
Description of any ceiling works [ Mark on shop drawing ]
Photos of ceiling works
Description of any wall works [ Mark on shop drawing ]
Photos of wall works
Any additional builders works required [ i.e. doorways, doors, walls ]
Additional builders works
Description of builders works required [ Mark on shop drawings + diamentions ]
Photos of builders works required
CCTV camera positioning
Description of location [ Mark on shop drawing ]
Photo of location
TV positioning
Description of location [ Mark on shop drawing ]
Photo of location
Speaker positioning
Description of location
Photo of location
Will any specialist access equipment be required i.e [ razor deck / scissor lift / extension ladders ]
Type of access equipment
- Razor deck
- AWP scissor lifter
- Compact scissor lifter
- Star 10 boom
- Boom
- Stair truck
- Pump truck
- Scates
- Large dollies
List any ad hoc specialist equipment required
Will waste removal be required and what type i.e [ skips / dumpy bags / rubble sacks ]
List waste equipment required
Any protentional issues whilst carrying out works on site
Description of issues
Photos of issues